Company Secretarial Assistant (9 month FTC)

An interesting and broad ranging role that involves providing professional support to the Company Secretariat team in carrying out its core company secretarial responsibilities; ensuring good governance, statutory compliance and meeting administration. The role reports to the Deputy Company Secretary.

MAIN RESPONSIBILITIES

• Assist with the logistical arrangements for Chaucer Group Boards, Committees and Subsidiary Board meetings including the preparation of corporate calendar, sending and managing meeting invitations, booking meetings rooms and refreshments

• Assisting with the timely preparation of Board and Committee papers, their upload on to Diligent Boards Portal and paper chasing process

• Assist with the management of Statutory Registers and records on Diligent Entities and on digital Company folders

• Prepare Statutory filings at Companies Houses using Diligent Entities

• Assist with managing the Annual Overseas Subsidiaries governance process

• Assist with the quarterly planning process, including preparation of forward agendas, minutes and Board and Committee Planners

• Assist with creation and maintenance of Governance Documents, Structure Charts and Registers etc. and their maintenance on the Department intranet page as appropriate

• Assist with year-end processes and Annual Accounts Approvals processes as they relate to CoSec

• Respond promptly and positively to requests for service, information, and advice from Board and or Committee Members and colleagues across the business

• Apply critical judgement to all governance administrative processes and actively identify and propose actions for improvement

• Preparation of Committee minutes

• Act as a point of contact for team queries and any other ad hoc Cosec duties as required

OUR REQUIREMENTS

RELEVANT EXPERIENCE

Essential

• Excellent attention to detail and highly organised

• Keen interest in Corporate Governance

Desirable

• Educated to degree level or comparable business experience

• ICSA qualification or keen to do so

TECHNICAL SKILLS

Essential