Commercial Team Administrator

COMMERCIAL TEAM ADMINISTRATOR - CITY OF LONDON
GKR International has been exclusively retained to lead the search for a Commercial Team Administrator. Our client is a reputable private property company with a portfolio of commercial properties across Central London.
They are looking for an Administrator with commercial real estate experience to join their close-knit team at their offices in the City of London.
As a Commercial Team Administrator you will be working closely in a team of three supporting two Directors with the day-to-day commercial property administration, some PA duties, and assisting with the smooth running of the office.
Contract
: Full Time | Permanent
Salary
: £45,000 - £50,000 per annum
Location
: At their offices in the City of London.
Start Date
: May - June 2024.
Key responsibilities:
Dealing with tenant enquiries and liaising with our facilities manager and contractors
Maintaining property databases
Raising tenant invoices
Approving invoices and liaising with accounts
Chasing arrears
Coordinate site visits and access for contractors
Look after service charge account queries and lease enquiries
Overseeing Health & Safety compliance
Monitoring tenant starting & leaving site procedures.
Personal Assistant support to both directors – managing diaries, booking appointments, arranging travel, and preparing agendas for meetings and reports.
Managing the concierge team, including wages, work schedules & holidays.
Managing cleaners & ordering cleaning supplies across the portfolio
Replenishing office stationery and supplies.
Liaising with IT and phone suppliers.
Answering the phone and taking messages.
Skills required:
5 years + of experience working in a similar administrative role within commercial real estate.
Excellent administrative skills.
Excellent communication skills - both written and verbal.
Be able to Demonstrate a track record of being highly organised and able to work autonomously.
Proficient in MS Office including excel, word and Outlook
Professional manner when dealing with tenants
Friendly, welcoming and approachable
Excellent attention to detail and able to multi-task.
Helpful, flexible and proactive.
IT literate.
Please note this position is based in the office and doesn't offer hybrid or remote working.