Commercial Coordinator

Monitor online procurement portals and own the interaction and management of login details. Provide CRM support and administration across the commercial teamSupport Tender Managers in preparing tenders and pre-qualification materialCo-ordinate tender responses, ensuring adherence to deadlines and submission requirements Provide document control for bids, tenders, and contractual elements of the commercial process, such as NDAs and Acknowledgements of TenderManage a repository of standard company information for bid supportManage company commercial and business development mailboxesParticipate in required department calls, taking minutes where required, and administer weekly meetingAttend and support client meetings, exhibitions, networking events, and management meetings occasionally where required.Qualification and Experience:Good knowledge of and skills in Microsoft Office packages to generate various reports presentations and data managementExperience in the subsea, survey or offshore construction support would be advantageousExperience with CRM systems and their administration would be advantageous, but not essentialPrevious exposure to the commercial process within the offshore energy industry would be advantageousExperience with online registrations, portals and document management would be an advantageAbility and willingness to travel globally.People join Sulmara because they want to start using their talent, become in charge of their own career, become empowered and heard and leave their imprint on delivering first class de-carbonised, de-risked innovative solutions that challenge the status quo.What do we offer?Enhanced 33 days of annual leave from day 1Additional 12 days paid leave via 'reward days’ schemeYears of Service AwardBUPA Private medical insurance including Dental CoverLife Assurance scheme – 5x annual salary6% enhanced private pension contributions & salary sacrifice optionEnhanced Maternity & Parental policyEmployee Health and Wellbeing support appBrand new office facilities in Aberdeen/Glasgow, free fruit and barista coffee and other office perksOctopus Electric Vehicle scheme via salary sacrificeCycle to work schemeAIG business travel insuranceEmployee benefits hubGenerous employee referral schemeInclusive and multicultural working environmentFull onboarding training and induction with excellent on-site supportCareer progression with no boundariesA people focused, dynamic culture with various employees' social, sports and charity events.‘Sulmara is an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, age, national origin, disability, protected status, gender identity or any other factors protected by applicable laws.'
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General Data Protection Regulation (GDPR) Please comply to the following agreements so we can process your details.Employee Privacy Notice -
Please read carefully
1. As your employer, the Company needs to keep and process information about you for normal employment purposes. The information we hold and process will be used for our management and administrative use only. We will keep and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately, during the recruitment process, whilst you are working for us, at the time when your employment ends and after you have left. This includes using information to enable us to comply with the employment contract, to comply with any legal requirements, pursue the legitimate interests of the Company and protect our legal position in the event of legal proceedings. If you do not provide this data, we may be unable in some circumstances to comply with our obligations and we will tell you about the implications of that decision.2. As a Business, we may sometimes need to process your data to pursue our legitimate business interests, for example to prevent fraud, administrative purposes or reporting potential crimes. We will never process your data where these interests are overridden by your own interests.3. Information held - Much of the information we hold will have been provided by you, but some may come from other internal sources, such as your Manager, or in some cases, external sources, such as referees.4. The sort of information we hold includes your application form, cv and references, your contract of employment and any amendments to it; correspondence with or about you, for example letters to you about a pay rise or, at your request, a letter to your mortgage company confirming your salary; information needed for payroll, benefits and expenses purposes; contact and emergency contact details; records of holiday, sickness and other absence; information needed for equal opportunities monitoring policy; and records relating to your career history, such as training records, appraisals, other performance measures and, where appropriate, disciplinary and grievance records.5. You will, of course, inevitably be referred to in many company documents and records that are produced by you and your colleagues in the course of carrying out your duties and the business of the company. You should refer to the Data Protection Policy which is available from your Line Manager and is also contained within the Employee Handbook. A copy of the Policy has been included along with this communication.6. Where necessary, we may keep information relating to your health, which could include reasons for absence and GP reports and notes. This information may be required to consider how your health affects your ability to do your job and whether any adjustments to your job might be appropriate. We will also need this data to administer and manage statutory and company sick pay, health insurance and life insurance policies etc.7. Where we process special categories of information relating to your racial or ethnic origin, political opinions, religious and philosophical beliefs, trade union membership, biometric data or sexual orientation, we will always obtain your explicit consent to those activities unless this is not required by law or the information is required to protect your health in an emergency.8. Where we are processing data based on your consent, you have the right to withdraw that consent at any time.9. In addition, we may monitor computer, telephone and mobile telephone use. We may also keep records of your hours of work.10. Disclosure - We will only disclose information about you to third parties if we are legally obliged to do so or where we need to comply with our contractual duties to you. 11. The Company may need to disclose personal information about its Employees to:· For the administration of the Employees employment and associated benefits e.g. to the providers of the Company’s pension scheme or insurance schemes.· To comply with the Company’s legal obligations or assist in a criminal investigation or to seek legal or professional advice in relation to employment issues, which may involve disclosure to the Company’s lawyers, accountants or auditors and to legal and regulatory authorities such as HM Revenue and Customs.· To other parties which provide products or services to the Company.12. Your personal data will be stored for a period as is determined necessary to comply with legal obligations or for employment law purposes. The Company will also refer to the Statutory Retention Period as published.13. If, in the future we intend to process your personal data for a purpose other than that which it was collected we will provide you with information on that purpose and any other relevant information.14. Your rights - Under the General Data Protection Regulation (GDPR) and The Data Protection Act 2018 (DPA) you have a number of rights with regard to your personal data. You have the right to request from us access to and rectification or erasure of your personal data, the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.15. If you have provided consent for the processing of your data, you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.16. You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR or DPA 18 with regard to your personal data.17. Sulmara Subsea Ltd is the controller and processor of data for the purposes of the DPA 18 and GDPR.Data OfficerIf you have any concerns as to how your data is processed you can contact Lynn Brown, Head of People.
Confirmation from Employee
I hereby confirm that I have received and read and understood this Privacy Notice.
2. Sensitive Personal Data Employee Privacy Notice - Sensitive Data -
Please read carefully
As your employer, the Company needs to keep and process information about you for normal employment purposes. The information we hold and process will be used for our management and administrative use only. We will keep and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately, during the recruitment process, whilst you are working for us, at the time when your employment ends and after you have left. This includes using information to enable us to comply with the employment contract, to comply with any legal requirements, pursue the legitimate interests of the Company and protect our legal position in the event of legal proceedings. If you do not provide this data, we may be unable in some circumstances to comply with our obligations and we will tell you about the implications of that decision.Sensitive Personal InformationSensitive personal information is sometimes referred to as ‘special categories of personal data’ or ‘sensitive personal data’.The Company may from time to time need to process sensitive personal information. We will only process sensitive personal information if:We have a lawful basis for doing so as set out above, e.g. it is necessary for the performance of the employment contract, to comply with the Company’s legal obligations or for the purposes of the Company’s legitimate interests; andOne of the special conditions for processing sensitive personal information applies, e.g.:the data subject has given explicit consentthe processing is necessary for the purposes of exercising the employment law rights or obligations of the Company or the data subject;the processing is necessary to protect the data subject’s vital interests, and the data subject is physically incapable of giving consent;processing relates to personal data which are manifestly made public by the data subject;the processing is necessary for the establishment, exercise or defence of legal claims; orthe processing is necessary for reasons of substantial public interest. Confirmation from Employee
I hereby confirm that I have received and read and understood this Privacy Notice.
3. Contact 3rd Parties Employee Privacy Notice -
Please read carefully
As your employer, the Company needs to keep and process information about you for normal employment purposes. The information we hold and process will be used for our management and administrative use only. We will keep and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately, during the recruitment process, whilst you are working for us, at the time when your employment ends and after you have left. This includes using information to enable us to comply with the employment contract, to comply with any legal requirements, pursue the legitimate interests of the Company and protect our legal position in the event of legal proceedings. If you do not provide this data, we may be unable in some circumstances to comply with our obligations and we will tell you about the implications of that decision.3rd PartiesThe Company may need to disclose personal information about its Employees to:For the administration of the Employees employment and associated benefits e.g. to the providers of the Company’s pension scheme or insurance schemes.To comply with the Company’s legal obligations or assist in a criminal investigation or to seek legal or professional advice in relation to employment issues, which may involve disclosure to the Company’s lawyers, accountants or auditors and to legal and regulatory authorities such as HM Revenue and Customs.To other parties which provide products or services to the Company.Data OfficerIf you have any concerns as to how your data is processed you can contact Lynn Brown, Head of People.
Confirmation from Employee
I hereby confirm that I have received and read and understood this Privacy Notice.
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