Clerk to Governing Body - Req24545

As a clerk to governors, you’ll thrive on supporting schools and governing boards to make a difference to the education of children in Leeds.Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values
andambitions .About youAs a clerk to governors, you will bring to the role:The ability to organise yourself and othersAn eye for detail and being a great listenerStrong commitment and motivationAbout the roleAs a clerk to governors, following training, you’ll become a governance professional who provides accurate, comprehensive minutes that evidence effective governance.You’ll also offer support and signpost development opportunities to governing boards – the strategic leaders of our schools.In return you’ll be highly valued, meet some of the most interesting people from all walks of life, gain a deep understanding of our education system and know you play an important part in the education of children.You’ll have responsibility for up to ten schools and clerk approximately 50 meetings per year.You’ll need to be flexible and well organised because you’ll be attending meetings on different days and times each week.You’ll be based at home, with secure IT equipment provided, but will attend meetings in schools across the city.Most of the 530 hours per year occur in term time freeing clerks up for the school holidays.The role is integral to the Governor Support Service – a successful team that really makes a positive impact on the lives of children.What we offer youWe take pride in offering the best employee experience, with benefits including:a competitive salary and annual leave entitlement plus statutory holidaysmembership of the West Yorkshire Pension Fund with generous employer contributionsflexible and hybrid working arrangements subject to service requirementsa clear career pathway and continuing professional development opportunitiesa range of staff benefits
to help you boost your wellbeing and make your money go furtherHow to applyApply for this job online. Please complete the online application formRead our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application.This is a rolling advert and interviews will take place regularly determined by number of applicants.We promote diversity and want a workforce that reflects the population of Leeds and the communities we serve. Leeds City Council is an Inclusive employer, ranked 70 on the Stonewall top 100 employers 2023 list. We are also an Age friendly employer, a Mindful employer and a Disability Confident leader.All new Leeds City Council appointments are made subject to the satisfactory completion of a six month probationary period.This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.Job DescriptionJob purpose: To ensure that a professional clerking service is provided to a number of school governing boards, including the provision of professional and timely advice on procedural, legal and constitutional matters and duties and powers, working within the current legislative framework and that excellent customer service is provided and confidentiality requirements are observed.ResponsibilitiesTo work from home using IT equipment provided by the local authority, liaising with IT support as necessary (own internet access is required)Adhering to strict administrative protocols in order to meet the service’s and data protection requirements.Produce and distribute the agenda and papers for meetings of the governing body in an efficient and timely manner to meet the stringent requirements of legislation and the service level agreement.Advise the governing body on governance legislation and procedural matters where necessary before, during and after meetings.Attend and take detailed notes of governing body meetings and prepare minutes that record all decisions accurately and objectively with timescales for actions together with evidence of governors fulfilling their strategic role.Maintain an up to date database of governing body memberships and terms of officePre-empt vacancies and support governors with recruitmentEnsure that the governing body complies with regulations regarding appointments and resignations to the governing body.Ensure that the governing body is aware of statutory policies and statutory responsibilities and give appropriate advice and guidance to enable the governing body to meet them.Support governor learning and development at meetings/sessions.Ensure the senior officer is aware of good practice or any issues that may affect the performance of the governing bodyDeputise for other clerks to governing bodies as required.Essential requirementsIt is essential that the candidate should be able to demonstrate the following criteria for the post. Candidates will only be shortlisted for interview if they can demonstrate that they meet all the essential requirements.Assimilate complex informationProvide appropriate advice and information for a wide audienceCommunicate effectively in both written( including word processing), email correspondence and spoken wordUse databases, spreadsheets and templatesWork to deadlines and balance conflicting priorities / needsWork on own initiativeOrganise, clerk meetings and record key information accuratelyPresent information clearly and produce standard letters and minutesWork as a team member to ensure that services are effective and maintain good channels of communicationTime management to ensure deadlines are met at all times, including hot spots throughout the yearTo motivate othersEssential Behavioural & other CharacteristicsCommitted to continuous improvement in all areas and work towards delivering theBest City Ambition
of Health & Wellbeing, Inclusive Growth and Zero CarbonAble to understand and observe Leeds City Council equality and diversity policies.Carry out all duties having regard to an employee’s responsibility under Health and Safety Policies.Willingness to actively participate in training and development activities.Flexible and adaptable to change to assist other services as required commensurate to grade.Participate in appraisal, training, and development activities.Be aware of and comply with Leeds City Council policies and procedures.Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.Desirable requirementsIt is desirable that the candidate should be able to demonstrate the following criteria for the post. Candidates are not required to meet all the desirable requirements however these may be used to distinguish between candidates.Knowledge of governance procedures and regulationsKnowledge of meeting procedures (notice, quorum, confidentiality etc)Geographical knowledge of Leeds and ability to travel between different school sitesA basic knowledge and understanding of the context of the education system
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