Clerical Officer

JOB PURPOSE:To provide administrative, clerical and secretarial support to staff within a busy office environmentHrs: 9am - 4.30pmHolidays: 30 days (including bank holidays)MAIN DUTIES AND RESPONSIBILITIES: Provide administrative, clerical and secretarial support for staff Develop, maintain and operate manual and/or computerised information systems Complete and submit all returns/records as required. Assist with the operation of the payroll Operate the telephone/switchboard, receive visitors and provide hospitality as required. Provide word processing/typing, filing, duplication and photocopying word processing in support of administrative processes, including the use of E-mail, intranet and internet facilities, where appropriate. Sort, screen and distribute all mail. Draft correspondence, obtain and update lists of guests, issue invitations, prepare tickets and programmes as required for functions. Maintain diaries, arrange appointments, meetings and provide secretarial service for all staff Communicate on a regular basis with professional staff from outside agencies Service meetings and draft minutes as required.PERSON SPECIFICATION: 5 GCSE’s (Grades A*-C) including English Language and Mathematics, or equivalent or higher level qualifications Minimum of 3 years’ experience in an administrative/clerical role in a busy office environment. Evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and Outlook Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines Evidence of a customer focused approach to work Demonstrable people management and team skills to successfully motivate and manage othersFor more information on this Clerical Officer opportunity please contact Pauline on 02887440033
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