Chinese Speaking Office Manager

Job DescriptionJob Overview:The Office Manager will be a central figure in our team, responsible for maintaining the office's daily operations, supporting our real estate professionals, and ensuring our administrative tasks are handled with high efficiency and accuracy. This role demands a proactive, organized individual who thrives in a fast-paced environment and is committed to fostering a supportive and productive workplace.Responsibilities• Manage daily office operations and administrative processes.• Coordinate schedules, meetings, and appointments for the management team and staff.• Maintain office efficiency by organizing office operations and procedures, controlling correspondence, designing filing systems, and reviewing and approving supply requisitions.• Serve as the primary point of contact for internal and external queries, ensuring smooth communication and prompt resolution of inquiries and issues.• Assist in the preparation of regularly scheduled reports and presentations as needed.• Oversee and ensure the maintenance of office equipment and technology systems.• Manage office budget, track expenses, and report financial discrepancies to the management.• Coordinate with IT, HR, and finance departments to support overall company operations.• Implement office policies and procedures, and ensure they are followed by staff.• Assist in onboarding new hires, providing them with the necessary training and resources to integrate effectively into our team.QualificationsProven experience as an Office Manager, Front Office Manager, or Administrative Assistant, preferably within the real estate industry.Strong organizational and planning skills in a fast-paced environment.Excellent time management skills and ability to multi-task and prioritize work.Attention to detail and problem-solving skills.Excellent written and verbal communication skills.Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and office management software (ERP, CRM).Knowledge of office administrator responsibilities, systems, and procedures.
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