Business Support Officer

The starting salary for this role is GBP31,262 per annum based on working 36 hours per week. The role is offered as a 12-month fixed-term contract or secondment opportunity. Your administrative base will be Woodhatch Place in Reigate although as a team we support hybrid working, which for us is a combination of working from home and across different Surrey offices. We tend to come into the office two days a week, with occasional requirements to attend other offices. Surrey County Council is currently going through a period of significant change. We want to deliver on our ambitions for our residents but must do so in the context of increasing demand and the need to achieve value for money. This means we need to rethink and reassess what we do and how we do it. We are currently looking for a capable and enthusiastic Business Support Officer to work across two critical teams that are helping us to realise this goal. Rewards and Benefits
26 days' holiday (prorated for part time staff), rising to 28 days after 2 years' service and 30 days after 5 years' serviceOption to buy up to 10 days of additional annual leaveAn extensive Employee Assistance Programme (EAP) to support health and wellbeingUp to 5 days of carer's leave per yearPaternity, adoption and dependants leaveA generous local government salary related pensionLifestyle discounts including gym, travel, shopping and many more2 paid volunteering days plus 1 team volunteering day per yearLearning and development hub where you can access a wealth of resources About our teams The Design & Transformation service exists to improve outcomes for residents. We do this by driving transformational change and enabling improvements to operations and service delivery across the breadth of the Council. Through creativity, expertise and effective collaboration, we enable the Council to continue to deliver on its purpose and priorities in a constantly evolving operating environment. The Design & Transformation service includes a number of functions such as Design, Data, Insights and Transformation. The Corporate Strategy & Policy team is situated at the heart of the council and our mission is to lead thinking and stimulate collective action to enable delivery of the council's and residents' ambitions for Surrey. We add value and expertise around corporate strategy and strategic planning, policy analysis, design and development, strategic risk management and we champion equality, diversity and inclusion. We work on a breadth of topics, projects and issues which are centred around delivering and advancing the Community Vision for Surrey in 2030. We work in collaboration with colleagues across the council, and manage many of the council's relationships and advocacy with external partners at a local, regional and national level. Our work programme reflects the priorities and focus areas of the council, whilst also responding to our changing operating context. About the role As a Business Support Officer will have the following responsibilities for both teams:
Processing invoices, POs and expensesDiary management for senior officersSupporting programme boards and other meetings by writing minutes and capturing key actionsScheduling programme boards, workshops, team meetings and other activities as requiredEnsuring internal personnel structures remain up to dateTime administrationSupporting recruitment and onboarding processes for new team membersAd-hoc project support Shortlisting criteria To apply for this role we invite you to upload your CV and respond briefly to the following:
What are your motivations for applying?Please give specific examples of your experience providing support to senior leaders that you feel would be relevant or transferrable to this rolePlease describe a situation where you had to plan and organise your workload to meet team objectives. How did you prioritise tasks and allocate work to ensure timely completion?Please tell us about your experience of supporting processes such as HR or finance, specifically thinking about how you might have supported a team with these To be considered for shortlisting for this position your CV and answers to the questions above will clearly evidence:
Educated to A-level or equivalent or able to evidence ability at an equivalent levelExcellent IT skills including experience using Microsoft TeamsExcellent written and oral communication skillsExcellent admin/organisational skillsEnthusiastic, with a positive 'can do' attitudeConfidence working at pace and dealing with requests at short notice You may be an experienced Business Support Officer or perhaps you are a motivated, organised professional looking to get started in a project management environment. Either way, if you have the transferrable skills to perform in this role then we want to hear from you! The job advert closes at 23:59 on 10th May 2024 with interviews to follow. Our commitment Surrey County Council is proud to be a Disability Confident Employer. A guaranteed interview will be offered to all disabled applications where:
The candidate has evidenced the minimum criteria for the role through their applicationThe candidate has chosen to share that they have a disability on the application form Our application form and onboarding process will provide an opportunity to request any reasonable adjustments for the interview and/or the role. We want to be an inclusive and diverse employer reflecting the community we serve and particularly welcome applications from all underrepresented groups.
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