Business Support Administrator

We are looking for an experienced Business Support Administrator to join our busy Woking team and office. This is a crucial role where the purpose is to provide administrative support to the Woking office on a day-to-day basis and to deliver a seamless and professional service to our clients. The Business Support Administrator will also assist with reception duties to cover holidays and non-working days as required. We are a UK based recognised employer of choice with office locations in London, Surrey, Hampshire, Hertfordshire, and South Wales (Cardiff).Join our family of 600 employees. Be a member and not just a number!We offer a dynamic and rewarding environment with exposure to a diverse range of clients and industry sectors.Our package and benefits are very competitive.Work life balance is part of our organisational culture,We believe in developing our staff throughout their career.Key ResponsibilitiesThis is an indicative list of tasks and responsibilities. The Business Support Administrator position is varied and organic, and likely to evolve through mutual agreement.Office Administrative SupportSupport for the overall office & various service lines / departments, to include:Assisting with Anti-Money Laundering proceduresDrafting fee invoicesRunning monthly and ad-hoc reportsAssistance with the preparation of software disbursementsMaintaining pipeline of new work (via Hubspot)Assisting with the onboarding of new clientsAssisting with the preparation of prospect proposalsAdmin support for office marketing and business developmentWorking with our various teams and assisting with organising events / workshopsProviding cover for the Receptionist during lunch or annual leave - greeting clients and visitors to the office, answering phone calls, preparing refreshments, co-ordinating car park arrangements, opening post, franking, etc.Support for Partners, Directors, and Managers, including use of Templafy, DocuSign, Word, Excel, and PowerPointOther ad hoc duties as required.The PersonFriendly and engaging, client focused.Basic level of numeracy with excellent attention to detailCompetent IT skills including Microsoft OfficeStrong time management and organisational skillsExperience in stakeholder management (building relationships)Willingness to learn and adapt to new tasks and systems.Ability to work well under pressure.Developing Relationships: Projects confidence and competence to all stakeholders & suppliers both in person, and on the telephone.Delivering Quality Results: Produces accurate work in a timely manner.Personal Effectiveness: Organises self effectively to meet deadlines and provides regular updates and reports. Proactive and solution oriented. Key benefits we offer, but not limited to:Competitive base salary (we do yearly market research to ensure we offer a competitive salary to our employees and joining candidates)33 days annual leave entitlement a year inc. bank holidays (31.5 days for trainees)Annual buy and sell leave scheme.Private Medical Cover available to all employees (trainees can opt in for a salary sacrifice)Private Pension Matching Scheme: if employee contributes 2.5-5%, we match it and add another 3% on top!Employee Referral Bonus up to £10,000 for a successful placementReimbursement of one professional subscription each yearDress for your day policy – you decide, not us!Life Assurance 4x your salaryGroup Income Protection – 75% of salary if long term sickness exceeds 6 months.Agile Working is embedded in our culture: we understand that everyone works in different ways and need flexibility within their working day.Learning and Development opportunities and Study Support throughout your Menzies careerCareer Coaching programme for Managers and aboveBetter Place to Work Initiative: proactive benchmarking of the best DEI and wellbeing programmes to offer our employees and improve our employee experience.CSR Programme: each office will be involved in various charity and sporting activities to help raise funds and give back to the local community.Employee Assistance Programme - our EAP is available for all Menzies employees and their families. As well as being a support line for mental health counselling, it also offers practical financial, legal and life management advice 24 /7 and is completely confidential.Paid sick leave – a generous scheme to help you when you are struggling with health issues.Free flu jab, eyesight test and physical health checksCycle to work scheme.Enhanced Parental + Family Leave: We are a place where you can combine both a career and a family so those going on Maternity Leave can expect 100% pay for 3 months and 50% pay for the next 6 weeks, those going on Paternity Leave can expect 100% pay for 2 weeks (both subject to eligibility). We also have Adoption and Shared Parental LeaveVolunteering Scheme with a maximum of 2.5 days given by the Firm to match 2.5 days devoted to qualifying schemes by the employee in any 12-month period.Season Ticket LoanTo find out more about our benefits please read here #BrighterThinking is how we sum up the difference we make, as a firm, to our clients and in the way we hire and develop talent in Menzies. It’s finance and accounting expertise, combined with strategic commercial thinking and a promise to add real value across all areas of our client’s businesses.When we require external assistance with our vacancies, we will reach out to our PSL supply chain, please be aware we operate a very strict PSL policy with close relationships with our suppliers and cannot respond to agencies outside of the PSL and we do not accept speculative CVs as an introduction. Please do not contact individual hiring managers or the Talent Acquisition team.
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