Business Operations Coordinator

Job DescriptionCompany: Information Governance Services Limited Job Title: Business Operations CoordinatorSalary: £25,000 - £28,000 (depending on experience)Full Time/Part Time: Full TimeLocation: London (Hybrid working)Contract:
PermanentA Little about usWe are a consultancy firm that cares deeply about each and every client,
this attitude has enabled us to call some of the world’s leading institutions as our current and past clients. Currently our consultants all have legal backgrounds (barristers, solicitors, legal executives, or law graduates but this role does not necessarily a requirement) and this means that we are primarily ethical and always put the needs of our clients before our own. We are hugely ambitious and have massive plans for further growth, and we are looking for ordinary hardworking people with the potential to do extraordinary things, to join us. The successful candidate will be part of a close-knit team and given the resources to reach your full potential, we hope (for the right person with the attitude and ambition) this will be the last job application you will ever have to make.The roleWe are seeking a capable individual to assist fee earners and advisors with their ongoing work. You will be required to support with administrative tasks pertaining to various projects, schedule meetings, liaise with clients for availability, manage diaries and keep track of ongoing tasks. Furthermore, during meetings (including internal, external, and public forums) you will be required to keep meticulous notes of discussions and then be able to draft accurate minutes of those meetings for circulation. Additionally, this role will require you checking through application forms for recruitment purposes, ensuring they are complete and accurate, whilst noting any inconsistencies. This multidisciplinary role will involve curating media content in order to bolster the organisations presence on platforms such as LinkedIn. This extends to management of the company website and liaising with relevant stakeholders in order to ensure the smooth operation of website functions. Finally, the role will require you to work closely with the company’s senior management team to support their ongoing work and further the interests of the firm. This role is a steppingstone for someone who has either completed their undergraduate studies in a field not related to law, but wants to get into the legal sector, or for someone who does not wish to go to university and wants to explore a different path to working in the legal and consultancy sector. The opportunity is vast, and for the right individual, has potential to expand the role to support business functions as the organisation grows.
Key duties and responsibilities:Accurate and timely preparation of correspondence and documents;Reviewing applications from prospective employees thoroughly in order to ensure completeness, accuracy, and conformity; Attending to clients, contacts and third parties by telephone, e-mail or in person, as necessary, at every stage of our ongoing work; Check email inboxes, prioritise responses, flag issues to colleagues and ensure responses are ready to be sent in a timely manner; Accurate note taking of meetings, including drafting detailed meeting minutes; Diary management;Acquire and develop the skills to undertake tasks with minimal supervision and at the instruction of staff; To undertake any specific training when required to do so and overall to have a responsibility towards self-development; To undertake the management of the company website, curating media content on relevant platforms, and bolster the organisations online presence; To undertake other secretarial and administrative duties as may be required from time-to-time; To actively manage and protect senior managements diary, in order to ensure meetings do not infringe on their scheduled tasks;Actively engage with colleagues to gauge what support their may require on the day-to-day basis; Act as the company’s social secretary, organising both social and commercial events and seminars; Make applications for the team to attend relevant conferences and industry events; Arrange for payments to be made; Book and make necessary arrangements for travel; and Process expenses and update records. The perksThe opportunity to enter into a role with career progression and promotion from within, including salary increases.
Annual bonus. Private Medical Healthcare. Pension scheme. Central London Offices with free coffee in office. Team events and social gatherings. To be part of an up and coming consultancy outfit where the sky is the limit. Enable our business to support the NHS and leading universities to conduct cutting edge research in order to improve the lives of all people. Continued support to help you fulfil your potential – you will keep advancing your technical skills throughout your career with us. What we need from youLoyalty and integrity.Minimum – 3 A levels (or equivalent), Desired – undergraduate degree
Desired – administrative experience in an office environment. Discipline to be able to work remotely and fulfil your duties.Technologically savvy, with an operational knowledge of Outlook services and functions. Understanding of MS suite. Solution oriented with excellent communication skills and impeccable attention to detail. Enthusiasm and willingness to learn tonnes of new skills and modern technologies.A willingness to advance the companies goals and the realisation that what benefits the company will benefit your ongoing growth (both financial and wellbeing). An enterprising person with a can-do attitude. Eligible to be able to apply for UK Security Clearance.How to apply?Please send the following to #####
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Your CV;·
A covering letter, either in the body of the email or (maximum 1 A4 page) an attached word document.