Board Executive Assistant

TD Bank Group
Headquartered in Toronto, Canada, with more than 85,000 employees in offices around the world, The Toronto-Dominion Bank and its subsidiaries are collectively known as TD Bank Group (TD). TD offers a full range of financial products and services more than 25 million customers worldwide through three key business lines:
Canadian Retail
including TD Canada Trust, Business Banking, TD Auto Finance (Canada), TD Wealth (Canada), TD Direct Investing and TD Insurance
U.S. Retail
including TD Bank, America’s Most Convenient Bank, TD Auto Finance (U.S.), TD Wealth (U.S.) and TD’s investment in TD Ameritrade
Wholesale Banking
including TD Securities
TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience.
With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank.
We are growth-oriented, people-focused, and community-minded. As a team, we work to deliver value for our clients every day.
Position Overview
Support the directors of all relevant subsidiary boards in the region with regard to diary management and general board administration. Support the Head of Governance, TDS Europe & Asia Pacific with team administration as required. The role will also provide support, as required, to other London Control and Support Functions.
Responsibility for board diary management, in particular of external independent non-executive directors (INEDs) and general board administration with regard to all relevant subsidiary boards/committees in the region. Specific responsibilities include:
as EA to and working closely with INEDs to schedule all UK and Ireland board and committee meetings, board training sessions, and regulatory meetings
internal and external meetings across different time zones and booking meeting rooms for physical meetings in Dublin and London
closely with internal management and external parties (e.g., auditors or regulators) to schedule other regular touchpoints with INEDs
general support for INEDs such as answering HR/IT related queries, processing expenses, assisting with directors' travel requirements for meetings, registering INEDs for external or TD events etc.
directors' information, such as email addresses, home addresses, timesheets, training records etc.
closely with global EAs to schedule quarterly regional Europe & Asia-Pacific Supervisory Committee meetings
with administration and staff in the other TD regional offices
meetings for the EAP Governance team, including team meetings and meetings with other stakeholders, both internal and external
EAP Governance calendar to ensure all key dates are recorded, including availability of directors and senior management, other key internal senior management meetings, deadline reminders for board submissions, deadlines for filing documents with registrars etc.
the EAP Governance team inbox on a daily basis and allocating actions accordingly
EAP Governance team's administrative records, such as contact information for board paper contributors, EA lists etc.
team travel, processing expenses, team invoices. Managing team Technology requests, meeting room and desk bookings
other ad hoc administrative tasks, as required
Other
EA with Corporate Secretarial or Financial Services experience
organisational skills and attention to detail
Extensive experience of multiple diary management
Experienced travel coordinator
Strong interpersonal skills – ability to build strong relationships with individuals at all levels of an organisation, including senior management
to exercise discretion and maintain confidentiality
and self-motivated
initiative and proactivity, flexible
Shared Commitments
Executives promote adherence to TDBG’s vision and purpose to be the better bank, and enrich the lives of customers, communities and colleagues. As part of the general management of their function, Executives are accountable to deliver against TD's five shared commitments:
Think like a customer; provide legendary experiences and trusted advice
Act like an owner; lead with integrity to drive business results and contribute to communities
Execute with speed and impact; only take risks we can understand and manage
Innovate with purpose; simplify the way we work
Develop our colleagues; embrace diversity and respect one another
Inclusiveness
At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs