Bid & Proposals Administrator Business Development Aberdeen (Hybrid) keyboard_arrow_right

Department: Business DevelopmentLocation: Aberdeen (hybrid)Hours: 36 hours per week (flexible)As an inclusive employer we are also open to discussing part time, job share or any other working arrangements that may suit your individual circumstancesSalary: £25,000 – £35,000 dependant on experienceAbout VerlumeWith a track record of firsts, Verlume is a leader in world-class intelligent energy management and storage technologies for the decarbonisation of the energy sector.At Verlume, we are continually delivering novel solutions that are as ground-breaking as they are practical, combining creativity and innovation to invent unique technology.The team is collectively focused on and working towards our mission of delivering clean energy to challenging locations, to make things possible today that were impossible yesterday.Daily, we do this through living and acting in alignment with our four Core Values:• Impactful – Focused, accountable, delivering on safety & quality.• Integrity – Honest and respectful.• Innovation – Innovative mindset enjoying the challenge.• Improvement – Improve and grow every day.It’s a hugely exciting time to be joining our business with significant investment and plans for growth over the coming years as we support the energy transition and drive to Net Zero. We’d love to have you join us!Role of the Bid & Proposals AdministratorThe role of Bid and Proposals Administrator is to support the business development team to manage and ensure the delivery of efficient and high-quality tender submissions to potential customers as well as the development and submission of funding opportunity bids. Maintaining the data in the CRM system and keeping the client data up to date will be part of the role. This role will involve working closely with all departments and sector teams across the organisation.Key ResponsibilitiesAs the Bid & Proposals Administrator you will be responsible for:• Production and delivery of compliant, professionally produced proposals within customer defined timeframes.• Work closely with colleagues in the Business Development and Engineering departments and other stakeholders across the organisation in qualifying new opportunities to tender.• Coordinate proposal input from a variety of stakeholders, typically involving contributions from sales, solutioning, marketing, product teams, finance, commercial and project delivery.• Consolidate sections and/or documents developed by others team members into the required tender format.• Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards and provide advice on flow, language and grammar to content owners.• Provide administrative support to the Business Development Team, including maintaining the company’s CRM systems, maintenance of the team’s library of bid responses and other bid resources.• Proactively scan for funding and tender opportunities for the team, working closely with the Marketing Manager.• Champion collaboration tools, document management and version control best practices.• Maintain, make available and backup master document sets. Assist in the running of the bid and sales processes including organising meetings and taking minutes.• Pro-actively engage with the Sector Sales Teams to continuously refine and improve procedures and share best-practice in the team.• Develop knowledge of specific products and key sectors across the sales portfolio.• To provide ad-hoc support to the Business Development team when required, as agreed with the Chief Commercial Officer.The Bid and Proposals Assistant will report to the Chief Commercial Officer.Our ideal candidateTo be successful in this role our ideal candidate will be able to demonstrate the following skills and behaviours:• Commitment to first-class customer service to deliver the highest quality of work and support to the team.• Excellent communication and relationship-building skills including the ability to work with a range of stakeholders.• Excellent IT skills, including Microsoft Office packages and experience of working with a variety of CRM systems.• Ability to multi-task, with a flexible approach that can cope with meeting time critical deadlines and changing priorities.• Excellent attention to detail.• Commitment to team working and the ability to work harmoniously and cooperatively with colleagues.• Ability to engage effectively with customers when necessary to receive and communicate information, discuss issues, and resolve basic problems.• Flexible, positive, can-do attitude.Most important to us is that you are great fit for our team and culture, demonstrating behaviours aligned with our values.We are continually reviewing and improving our benefits package to ensure we support our team’s wellbeing both in and out of work. Currently we offer:• Private healthcare for you and your dependents• Life assurance cover• Company pension with 7% employer’s contribution• 6.6 weeks annual leave (inclusive of bank holidays, 4 of which can be taken flexibly)• A variety of flexible and hybrid working options• Cycle to work scheme• Electric vehicle scheme• Verlume benefits hub for shopping discounts• Support for training and developmentEqual OpportunitiesVerlume is proud to be an equal opportunity employer. We value diversity and do not discriminate on any basis. We are committed to ensuring that all candidates and employees are treated fairly and with respect. We welcome applications from everyone and encourage you to join our inclusive and supportive team. Should you require any adjustments during the recruitment process to accommodate you better, please let us know.
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