Bid Administrator

Version 1 is a Technology Services company, delivering impactful change to help our customers navigate the rapidly changing digital-first world. We have recently hired our 3000th employee, doubling in size since 2020. We plan to triple in size in the next 5 years. We are 12 years a Best Workplace in Ireland (GPTW 1st place), 5 in the UK (GPTW 5th place) and 1 in India (GPTW 1st place).We work hard to ensure we understand what our customers need from their technology solutions and then we deliver. We are an award-winning company who provide world class customer service; we think big, and we hire great people.We believe in continuously improving to make a real difference to the careers and work environment of our people. Being a Great Place to Work involves listening to our people and ensuring they are Trusted and Empowered. We are an open and transparent workplace. We have open-door management and balanced policies. Constructive feedback is encouraged and welcomed at all levels.No 1 Best place to work in Ireland #GPTW2023 !!5th Best Large Workplace in the UK #GPTW2023!!No 1 Best place to work in India #GPTW2023 !!Market leader in Oracle ERP and Cloud ApplicationsConsulting, implementation and support servicesWe are an award-winning company who provide world class customer service; we think big and we hire great people. Version 1 are more than just another IT services company - we are leaders in implementing and supporting Oracle, Microsoft and AWS technologies.We do this while maintaining our focus with core values of Honesty and Integrity, Personal Commitment, No Ego, Customer First, Excellence and Drive.Invest in us and we’ll invest in you; if you are driven, committed and up for a challenge, we want to meet you.Job DescriptionPurposeDue to our expansion plans, we are looking to hire a Bid Administrator to work in our Bid Team. This is an exciting role for someone who wants to develop their career learning how to sell and deliver technology solutions. The fast-paced role will be part of a successful, growing team.This will be a remote role, with offices nationwide including Edinburgh, London, or Birmingham, Belfast or Dublin.RelationshipsThe role holder will need to liaise with the following roles to ensure the best quality Bid Administration:Head of BidsBid ManagersAdvisory ServicesDelivery / Project ManagersTechnical ArchitectsResponsibilitiesDaily management of Tender mailbox, Tender portals, Calendar Invites for Bids and bid informationSending opportunities to the sales team and registering interestDownloading bid documents and adding them to the Tender registerChecking internally, the level of interest for potential bid opportunities that have been identifiedAssist in the delivery of bids, ensuring pre-qualification questionnaires, proposals and tenders are completed on timeUpdating and maintaining the bid and resource librariesAdministration of the bid automation tool (Loopio)Ensure all proposals are formatted and comply with company brand guidelines and Client requirementsWorking alongside Bid Managers, support all levels of the Bid process lifecycle, including:Pre-QualificationBid Planning and Production with 3-5 Years of experience Act as a single point of contact for customers and bidsMaintain Bid Site/DocumentationAssist in reviewing/editing contributions to bidCollate and maintain clarification registers, sending to customers and coordinating return of responsesObtain hours worked on bids and complete cost tracking sheetsWorking with the team to build an efficient bid department with best-practice processes and initiativesManaging bid tracking and team Key Performance Indicators (KPIs)QualificationsYou will have:Exposure working with bid department and/or experience in bid coordination and preparationAn understanding of the structure of the UK Public SectorAbility to work on multiple tasks at one timeStrong attention to detail and a focus on consistent qualityStrong time management with effective prioritisation of tasks, recognising and flagging issues outside area of own expertiseStrong communication and interpersonal skills, with the ability to engage at all levelsFriendly self-starter, able to meet tight deadlines and balance prioritiesExperience of building good relationshipsExcellent Word, PowerPoint and Excel skills (Graphic Design skills also beneficial).Ideally, understanding or experience in working in IT Services and technology solutions environmentIdeally, an understanding of Bid Automation tools, for example Loopio, Qvidian Responsive (formally RFPioAdditional InformationWhy Version 1?Strong Career Progression & mentorship coaching through our Strength in Balance and leadership schemes with a dedicated quarterly Pathways Career Development review Moments that matter & our enhanced maternity & paternity leave policies for life’s journey A large training budget for accreditations and educational assistance for courses relevant to your role. WaysWellbeing activities: an innovative Well Tech Scheme, Yoga, Online Fitness Version 1 Annual Excellence Awards & our ‘ Call-Out’ platform where performance is called out and recognised Our active ESG & CSR initiative allows you to get involved in local fundraising and development opportunities as part of fostering our diversity, inclusion, and belonging schemes. Quarterly performance-related profit shareCertified Great Place to Work for 10 years in a rowCareer Progression (496 CPD Promotions in last 12 months)Flexible and Remote working OptionsWide range of reward schemes including:Version 1 Excellence Awards (annual)Fostering several Diversity, Inclusion and Belonging schemesThis is an opportunity to join one of the fastest-growing Microsoft Consultancies in Ireland & the UK.PLUS, many more exciting benefits… drop us a note to find out more.
"Strong focus on the core values and really live by them in everything they do" Our Head of People Louise Lahiff explains why Version 1 could be the match for youAward-Winning Employee FocusWired to DeliverEvery decision we make is governed by six core values. They are simply stated, non-negotiable and ever present.Honesty and Integrity Telling customers what they need to hear – not what they want to hear. Personal Commitment Being accountable and keeping commitments No Ego Having an open, helpful and ‘No Job Too Small’ attitude.
Actively seeking customer feedback to understand your business.
Good enough is never our objective. We solve tough problems and make innovative suggestions.
Our customers are accustomed to working with driven, results focused Version 1 people.
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