Awards and Events Project Manager

The Company
GlobalData is the leading business intelligence provider, creating trusted intelligence on the world’s largest industries by leveraging its unique data, expert analysis, and innovative solutions. www.globaldata.com
- Selected by London Stock Exchange as one of the top companies to inspire Britain.
- Acquired in December 2015 due to exponential YoY growth and now listed on the London Stock Exchange more than £1 billion market cap.
- 17 offices globally, including London, Sydney, San Francisco, New York & Boston.
- Industry Leaders Pharma, Consumer and Financial Services sectors.
Our core Values:
Courage:
We are motivated to make a positive impact for all. We are confident, determined, and resilient. We own our actions and can be trusted to do what is right.
Curiosity:
We are hungry for knowledge and embrace innovation. We are open-minded and make fact-based decisions. We are fast, flexible, and welcome change.
Collaboration:
We work together to help our customers and colleagues succeed. We communicate clearly, openly, and simply. We combine our resources to find opportunities and achieve the best outcome.
The Role:
Arena International www.area-international.com part of GlobalData Plc produces c 50 marketing leading international conferences, 100 webinars/digital meetings & private networking events annually across Healthcare, Financial Services and Consumer sectors
We are seeking a highly organised and analytical Awards & Events Project Manager to support our current programme of conferences and awards dinners, responsible for leading and delivering from beginning to end of each project while working with all stakeholders - internal and external.
- Highly organised and confident Awards & Events Project Manager lead deliver of c.6 awards dinners and conferences per year.
- Able to take ownership of the awards schedule including end to end project planning and delivery
- Have excellent attention to detail and ability to juggle multiple tasks and deadlines
- Able to work closely with the sales, marketing and contents teams on a daily/weekly basis
- Manage and add value to our awards programme by implementing new features and improved efficiencies
- Building strong and successful relationships with event sponsors, clients and suppliers
- Flexible to travel internationally when required.
- Able to hit the ground running, define clear roles and responsibilities for the internal teams and ensure they adhere to them
Awards & Event Process
- Organise key activities; launch, entry period, shortlisting, judging, master jury sessions, and winners announcements
- Develop and build relationships with the judges, editorial/content and marketing activities with other members of the events team
- Create awards tracker templates for each event to share with the wider team; make sure stakeholders adhere to timelines for nominations and trophy orders; co-ordinate announcements
- Chase nominations from interested parties and drive new nominations from leads
- Management of Judges; schedule briefings and set up
- Full management of table planning and manage client expectations; chase VIP table names from sponsors
Awards & Event Delivery
- End to end budget management and delivery; Financial reporting, invoice, commissions, reconciliation
- Venue sourcing and negotiation
- Source, negotiate and secure suppliers: F&B, trophies, AV, staging, entertainment, printing, ceremonial hosts/MCs
- Lead and deliver the event end to end
- Upkeep of registrations (sponsors and guests) and attendees, dietary requirements to support table planning
- Coordinate travel arrangements for internal staff
- Prepare all onsite materials, equipment and on-the-day setup
- Onsite registration check for dinner attendees and last minute table planning changes
- Liaison with the design department to ensure timely and accurate production of signage, printed materials and all contents of delegate packs
- Regular upkeep of the checklist
- Host and lead on weekly awards meetings with the event team (marketing, sales, production, editorial, and operations)
Requirements:
- Minimum 4 years of organising conferences and awards dinners
- Possess strong administrative skills
- Natural communicator able to bring together all stakeholders both internal an external
- Proven ability to work as part of a team and ensure faultless delivery of every event.
- Be exceptionally well-organised when it comes to managing and updating CRM systems regularly
- Optimise revenue opportunities (e.g. branding)
- A natural enthusiasm for event organising and for getting things done - a 'can do' attitude is a must
- Ability to work autonomously
- Familiar with Microsoft apps (Word, Excel, PowerPoint)
- Fast learner
- Some copywriting and email marketing
- Able to provide solutions to problems and evaluate the outcome
- Manage event from start to finish
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