Assistant Facilities Manager

Job TitleAssistant Facilities ManagerJob Description SummaryCushman and Wakefield are looking for an Assistant Facilities Manager to join the team working at a client site in Paddington, London, supporting the Lead Facilities Manager with the operational oversight of their properties.Job DescriptionKey Responsibilities:Assisting the Facilities Operations Manager with operational oversight of the client site.Assisting overseeing the management of all office services, ensuring all activities are coordinated with others.Manage, train and direct activities of the team and oversees activities of others including facilities coordinators, receptionist & cleaning.Support the team to achievetheir individual goals and development plans to best align with department & company objectives.Assist with evaluating and optimizing processes, services and new products for maximum quality, cost effectiveness, monitoring through KPIs.Perform other duties as required by business needs and occasional cover for team members.Assist with administrative duties such as raising purchase requisitions, invoice verification, filing, scanning and archiving.Assist with ensuring property information is kept up to date following any changes, collaborating with UK engineering team as required.Assist with other general duties and ad-hoc tasks as required by operations management team.Participate as part of operations emergency team, including assisting the evacuation and investigation process.H&S compliance for areas of responsibility ensuring all documentation is up to date and correctly filed.Assist with establishing new initiatives to increase awareness of the clients commitment to environmental sustainability.Skills and knowledge:Strong communication skills at all levels including project teams, key stakeholders and senior management.Collaborative nature with proven ability for excellent customer service and achieving buy-in from other functional groups.Excellent awareness of health, safety and environmental legislation relevant to the role.Reliability and strong independent judgment to make decisions respond quickly in emergencies and adapt to meet deadlines in a fast-paced environment.Has excellent working knowledge and skills in Facilities and ability to launch new initiatives.IOSH Managing Safely or NEBOSH equivalent.Proven managerial experience of front of house and building services with practical hands-on approach and knowledge of BMS systems.This role holder should demonstrate excellent administration, communication, interpersonal and customer services skills with all levels of the operation and organisation to drive and assist the successful completion of corporate, department and functional goals.
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