Assistant Company Secretary

Summary:
The successful candidate will be expected to make a significant contribution to the development of the London corporate team, providing first-line oversight for service delivery to a range of UK corporate entities. The role carries responsibility for all aspects of Company Secretarial and Corporate Governance support including arrangements for and attendance at client board, committee, and shareholder meetings, preparing and filing documentation in relation to regulatory compliance and statutory returns, corporate transactional support, for both listed and non-listed entities.
Principal Accountabilities:
Attending and minuting, primarily board meetings but also committee and shareholder meetings
Drafting board papers, assembling board packs, and ensuring distribution to client boards
Providing reviews and comments on corporate documentation as required by the client and in conjunction with other advisors
Drafting and processing of all necessary company materials and statutory filings, as appropriate
Reviewing client structures, governance formalities, having awareness of risk exposures from a legislative / compliance and regulatory perspective
Interpretating and implementing relevant external advices as required
Maintaining accurate and up to date records of client entities, ensuring all statutory obligations are complied with.
Assisting and supporting junior members of the team
Keeping clients’ records up to date and ensuring all statutory registers are maintained.
Receive, monitor and keep up to date with constitutional and regulatory requirements as applicable to individual clients, providing internal updates / presentations on such matters as / where deemed necessary
Liaising with external advisors such as lawyers and auditors as / where required
Assisting with the production, where necessary, of relevant policies and procedures
Managing client billing and cash collection / debtor’s process.
Adhering to Risk & Associate Compliance procedures in relation to regulatory requirements/ legislation
The type of person we are looking for:
Qualified/part qualified company secretary with relevant work experience.
Strong communicator, both verbally and in writing, ability to provide succinct and clear interpretation and explanations of legislative and related formalities.
Ability to work in fast paced global environment balancing multiple priorities.
Proactive self-starter possessing a can do, problem solving and collaborative mindset.
High level of accuracy and excellent attention to detail.
Excellent planning and organisation capabilities.
Proven client/ forward-facing, business development mindset.
Excellent attentions to timescales, proven ability to operate within tight timeframes and managing client and internal stakeholder expectations accordingly.
Proven ability or interest in networking / external engagements for the furtherance of the London operation’s business development objectives.
If you are interested or know of someone who is, please get in touch!
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