Administrative Clerk - Integrated Recovery Services

Harrison Pensa’s Integrated Recovery Services group is a highly specialized Creditors’ Rights department responsible for high-volume commercial and consumer debt recovery legal work. As we continue to grow, and in our continuing efforts to meet and service client needs, we are currently recruiting for a permanent, full-time Administrative Clerk to join our Integrated Recovery Services Department.
In this position, you will be responsible for providing support for various day-to-day functions of the team.
Key Responsibilities
Sending, receiving, sorting and distributing incoming and outgoing mail and courier packages
Receiving incoming documents via fax, email, voicemails, and identifying associated accounts
Responding to general inquiries from clients
Troubleshooting documentation issues and working with colleagues and management
Maintaining filing systems for court documents
Corresponding with clerks regarding urgent deadlines
Interacting with courts, clients, and customers regarding account status
Communicating with courts and employers to confirm compliance with garnishment status
Submitting court documentation online and updating accounts accordingly
Processing cheques and payments in accordance with departmental requirements
Following up on fund receipt and payment posting
Processing cheques and payments
Following up on fund receipt and payment posting
Reviewing accounts for billing and processing invoices
Transferring lawyer billable time logs to internal systems for billing
Requisitioning cheques from accounting as needed
Reviewing and maintaining file statuses in the internal filing system
Processing file-update requests and generating documents
Assisting with data entry and organization
Collaborating with management and programming to streamline processes
Downloading and organizing reports from internal systems for various stakeholders
Other duties as required.
Qualifications
Degree or diploma in Business Administration, Office Administration, Executive Assistant or related discipline;
2 to 3 years of experience in a legal administration or data entry role;
Knowledge of legal systems and software considered an asset;
Organizational and time management skills to effectively meet deadlines;
Team player with strong attention to detail;
Strong analytical abilities to problem solve;
Advanced knowledge of Microsoft Office Suite;
Knowledge of QuickBooks and/or Enterprise Elite software considered an asset;
Experience working in a professional services environment considered an asset.
We offer a salary commensurate with experience and a collegial environment.
At Harrison Pensa, we are a team that values you and your contribution. We recognize our employees are key in delivering exceptional service for our clients and foster a supportive environment with the expertise and training to help you thrive.
London, Ontario is a great place to live. Located in the heart of Southwestern Ontario, London has an attractive cost of living, easy commutes, and a variety of entertainment and shopping — all the amenities of the big city without the challenges.
We encourage all candidates with an interest in the position to apply. Click below to apply, or send a cover letter and resume to ##### indicating "Administrative Clerk – Integrated Recovery Services" in the subject line.
We encourage applications from persons with disabilities and will provide support throughout the recruitment process, including accommodation that considers an applicant’s accessibility needs.
While all submissions are appreciated, only those candidates selected for an interview will be contacted.
All applications will be held in the strictest confidence.
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