Administrative Assistant

Job Title: Administrative Assistant  with Construction Experience

Location: Portsmonth

Salary:£25,000 - £30,000

Job Description: We are looking for a detail-oriented Administrative Assistant with experience in the construction industry to support our team. The ideal candidate will have strong organizational skills, a solid understanding of construction processes, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

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  Administrative Support:

  
  
  
  
  
  • Provide administrative support to the construction team, including scheduling meetings, managing calendars, and handling correspondence.
  
  
  • Prepare and maintain project documentation, including contracts, permits, and reports.
  
  
  • Assist with the preparation and tracking of project budgets and expenses.
  
  
  • Coordinate travel arrangements and logistics for construction team members.
  
  
  
  


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  Communication:

  
  
  
  
  
  • Act as a liaison between the construction team, clients, subcontractors, and suppliers.
  
  
  • Handle phone calls, emails, and other communications in a professional and timely manner.
  
  
  • Prepare and distribute meeting agendas, minutes, and follow-up action items.
  
  
  
  


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  Document Management:

  
  
  
  
  
  • Maintain organized and up-to-date filing systems for all project-related documents.
  
  
  • Ensure all project documentation complies with company standards and regulatory requirements.
  
  
  • Assist in the preparation of presentations, proposals, and other project-related materials.
  
  
  
  


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  Project Coordination:

  
  
  
  
  
  • Support the project managers in tracking project timelines and milestones.
  
  
  • Assist in coordinating project activities and ensuring all deadlines are met.
  
  
  • Monitor inventory levels and order construction materials as needed.
  
  
  
  

Qualifications:

• Proven experience as an administrative assistant, preferably in the construction industry.


• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Excellent organizational and multitasking abilities.


• Strong communication and interpersonal skills.


• Attention to detail and a high level of accuracy.


• Ability to work independently and as part of a team.


• Familiarity with construction terminology and processes is a plus.

Please submit your CV or email luke on Luke.knight@ Huntermasonconsulting . com