Administrative Assistant

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ending December 31, 2022, Newmark generated revenues of approximately $2.7 billion. As of September 30, 2023, Newmark’s company-owned offices, together with its business partners, operate from approximately 170 offices with 7,400 professionals around the world. To learn more, visit nmrk.com or follow @newmark.
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Description:
We are looking for a dedicated and detail-oriented Team Administrative Assistant to play a pivotal role in supporting our leadership team. In this position, you will provide essential administrative assistance to key members of our busy leadership team. We are seeking an individual who thrives in a fast-paced, dynamic work environment, possesses a genuine interest in business operations, and is eager to build their skills with potential opportunities for career advancement within the company, whilst having the opportunity to learn from experienced leaders across different areas of the business.
Responsibilities:
Efficiently manage and process expense claims for leadership team members, ensuring compliance with company policies and maintaining meticulous records.
Prepare and organise meeting materials, documents, and presentations to ensure that leadership team members are well-equipped for meetings and presentations.
Attend leadership team meetings to capture detailed meeting notes, highlighting key decisions and action items to drive effective follow-up.
Take charge of calendar coordination for leadership team members, optimising schedules, and arranging appointments, meetings, and travel plans.
Serve as a liaison between the leadership team and internal/external stakeholders, facilitating seamless communication and information sharing.
Create and maintain an efficient digital document management system, ensuring documents are organised, easily accessible, and well-archived.
Provide assistance with various administrative tasks, including data entry, research, and other general office responsibilities, as needed.
Collaborate with leadership team members on special projects, offering administrative support and contributing to project success.
Qualifications:
Demonstrated experience in administrative roles, with a preference for prior experience supporting senior executives or leadership teams.
Exceptional organisational skills and meticulous attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other standard office software.
Strong written and verbal communication skills.
Ability to efficiently manage multiple tasks and adapt to shifting priorities in a fast-paced environment.
Effective problem-solving skills and a proactive approach to challenges.
High level of discretion and the ability to handle sensitive and confidential information with the utmost integrity.
Additional Information:
Full-time (40 hrs/week) or part-time (32 hrs/week) options available
Hybrid working arrangement (3 days per week in office, 2 days from home)