Administrative Assistant

Administrative Assistant (with Travel Agent Experience)
The following information provides an overview of the skills, qualities, and qualifications needed for this role.
An exciting opportunity has arisen at Whiskey & Wealth Club for a proactive and ambitious candidate to join a fast-growing and dynamic company where you will be an integral member of the team with unlimited opportunities for progression and growth.
Position Overview:
We are seeking a versatile Administrative Assistant with experience in travel coordination to join our dynamic team. In this role, you will provide comprehensive administrative support to ensure the smooth operation of our office while also managing travel arrangements for our staff and board members. This is an exciting opportunity for an organized and proactive individual to contribute to our company's success and enhance the overall employee experience.
Key Responsibilities:
Manage the day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
Coordinate travel arrangements for staff and board members, including flights, accommodations, transportation, and itinerary planning.
Research and recommend travel options that align with budgetary guidelines and meet the preferences and needs of travellers.
Liaise with external travel agencies, hotels, and transportation providers to negotiate favorable rates and secure bookings.
Prepare travel itineraries, agendas, and other documentation to ensure all travel arrangements are clear and well-coordinated.
Assist with scheduling meetings, appointments, and events, and prepare meeting materials as needed.
Maintain accurate records of travel expenses and reconcile travel-related invoices and receipts.
Provide general office support, such as ordering supplies, organizing files, and assisting with special projects as assigned.
Qualifications:
Proven experience as an Administrative Assistant or similar role, preferably in a corporate environment.
Previous experience in travel coordination or as a travel agent is required.
Excellent organizational skills and attention to detail, with the ability to manage multiple tasks efficiently.
Strong communication and interpersonal skills, both written and verbal.
Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with travel booking platforms.
Ability to work independently with minimal supervision and prioritize tasks effectively.
Discretion and professionalism when handling sensitive and confidential information.
A positive attitude and willingness to collaborate with team members to achieve common goals.
Benefits:
Competitive salary based on experience.
Opportunities for professional development and career advancement within a growing company.
Access to exclusive whiskey tastings and events.
Convenient location in Richmond, with easy access to public transportation and nearby amenities.