Administration Team Leader SACT Suite

Employer
University Hospitals of Leicester NHS Trust
Employer type
NHS
Site
Leicester Royal Infirmary
Town
Leicester
Salary
£25,147 - £27,596 per annum / pro rota for part time hours
Salary period
Yearly
Closing
28/04/2024 23:59
Band 4We are actively promoting flexible working options, helping you to manage a work / life balanceJob overviewAn experienced NHS Administrator is sought to join our Oncology Admin Team as the Team Leader for the Chemotherapy and Immunotherapy (SACT) Suite at LRI.We are looking for an enthusiastic and motivated individual looking for their next career move. This role would be ideal for someone looking to progress in their admin career with long term aspirations to be an Admin or Service Manager.The postholder will work with the wider team to continuously review systems and processes looking for opportunities to streamline, and will support the implementation of any improved or new ways of working. They will also work as a member of the team to cover staff absences as required. Previous experience of working in outpatient clinics is therefore essential.The role will involve liaising directly with our patients and their relatives as well as the doctors and all other disciplines of staff.Main duties of the jobThis will be a busy but rewarding role overseeing the Admin Team in our SACT Suite and it is therefore essential the successful candidate has previous NHS Admin experience and excellent organisational and people skills, is able to work effectively as part of a team as well as having the ability to stand back and manage team members whilst continually prioritising and managing their busy workload.The Team Leader willalready have an excellent NHS admin track record, and in this role will be involved in all aspects of HR Management for designated staff including leave management, recruitment, training, data quality, sickness reporting etc.Working for our organisationOur new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (##########0).We have four primary goals:high-quality care for all,being a great place to work,partnerships for impact, andresearch and education excellenceAnd we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:we are compassionate,we are proud,we are inclusive, andwe are one teamThis is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.Detailed job description and main responsibilitiesSupport the Admin Manager and Service Manager with the supervision of the SACT Admin Team on a daily basis, also undertaking appraisals and providing training when necessary.Co-ordinate the team’s workloads, including the weekly rota making adjustments and re-allocating duties to other team members to ensure continuity of serviceTo provide information on a range of data as required by the management team and to assist in accurate booking treatments, ensuring that patients are seen at appropriate times in line with scheduling needs.To monitor data quality and letter turnaround times, working with individuals to provide training and support as necessary.The post holder will be expected to demonstrate flexibility, including travelling to other sites within UHL if required.To ensure the highest standards for patient experience, quality and governance are maintained.Person specificationQualificationsEnglish GCSE Grade C/6 or equivalentSupervisory qualification or equivalentSkillsexperience and sound understanding of RTT and Data QualityExperiencePrevious NHS Supervisory Experience of at least one yearExperience in using HISSUnderstanding of patient pathways and admin processesPrevious supervisory experience outside NHS Additional Information Please submit yourapplicationform without delay toavoiddisappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible. UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs. Disclosure and Barring Service CheckPlease note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.The current price of a check is £38 for an enhanced and £18 for a standard check.Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.If it is identified that you are within a vulnerable category, we will endeavorto make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.Employer certification / accreditation badgesThe postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Ac#####74 (Exceptions) Ord#####975 (Amendment) (England and Wales) Or#####2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Name
Devinder Dhillon
Job title
Service Manager
Email address
#####
Telephone number<#####>011#####8 5447
Additional information
Sam Galeckyj (SACT Systems Manager) ##########58 5447
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