Accounts Payable Officer

Job DescriptionJob Purpose:• To ensure the timely and accurate processing of invoices, payments and employee expenses.• To identify any breaks in the daily process, making any change recommendations• To monitor actual costs against target and highlight and variances in a timely manner.Principle Accountabilities and Duties:• Regularly update departmental procedures• Provide assistance to internal and external stakeholders including cost and or supplier queries• Prepare monthly KPI report for distribution to EXCO• Manage the Accounts Payable systems V1, Ebis and Open Accounts and provide assistance and training to users• Download statements and complete the monthly Barclaycard expense process• Reconcile AP Suspense Accounts alongside the reconciliations team• Reconcile and report on AP suspense accounts with the GLO (General Ledger Ownership monthly reconciliation)• Monitor Head Office recharges• Arrange monthly accrual and prepayment schedules• Process journals• Ensure AP inboxes are being monitored and actioned on a timely basis• Check and clear the Nostro accounts• Process travel advance expenses• Supplier statement reconciliations• Accurately execute all controls within own area to minimise risk of policy, procedure, and/or regulatory breaches• Identify new risks/control gaps within own area and escalate accordingly to your Line Manager and/or Head of Department• Assist with the annual cost Budget• Management of Cost trend Analysis and highlighting items with a material impact to managementRisk & Regulatory Duties• Maintain knowledge of all applicable regulatory requirements including the Bank’s Risk and Compliance policies andprocedures and adhere to these to avoid exposing the Bank to undue risk.• Report policy, procedure and/or regulatory breaches or suspicions to the Risk and/or Compliance departments in line with the Bank’s policies.• Accurately execute all controls within own area to minimise risk of policy, procedure, and/or regulatory breaches.• Identify new risks/control gaps within own area and escalate accordingly to your Line Manager and/or Head of Department.Training & Competence• Complete all annual mandatory regulatory training as per the Bank's training plans and deadlines.• Proactively seek to complete recommended technical and behavioural competencies training required for your role.Conduct• Act in accordance with the FCA/PRA Code of Conduct.Business Continuity• Fulfil all prescribed business continuity requirements as set out in the organisational or departmental specific plans oras instructed by the line manager/Head of Department.Qualifications, Knowledge, Skills, Experience Required:• 5 years’ experience in a similar role gained in Banking and Financial Services• Ideally some experience of using OpenAccounts software but not essential• Knowledge of Accounts Payable processes and experience in dealing within a busy environment• Ability to write routine reports and correspondence• Ability to work independently with minimal supervision and as part of a team• Excellent organisation skills and high attention to detail
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