Accounts Payable Office

We are on a continuous journey of improvement and transformation , however our main priority is, and always will be, providing safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. If you share our passion then apply for this opportunity and help us make our patients' experience the best it can possibly be.With a budget of around £365m, three hospitals and 5,500 staff, North Tees and Hartlepool NHS Foundation Trust provides hospital-based services to the population of Hartlepool, Stockton on Tees and parts of East Durham and Sedgefield as well as community, therapeutic and screening to a wider population across Durham and Teesside.Job overviewThere is an opportunity within the Accounts Payable Department at North Tees and Hartlepool NHS Foundation Trust for a Temporary Accounts Payable Clerk for 6 months to cover maternity leave within the department. A high level of IT skills are required.Main duties of the jobResponsible to the Accounts Payable Co-ordinator for the processing of supplier invoices and payments. To work accurately and reliably within accounting timetables for financial services and provide a customer focused service to internal and external clients.Working for our organisationAt North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards.We recruit for values and "Together we are North Tees & Hartlepool"Detailed job description and main responsibilities1.To ensure all invoices are processed promptly and VAT is accounted for correctly to enable the generation of regular supplier payment runs that are in accordance with the Better Practice Payment Code, Standing Orders, Standing Financial Instructions and Scheme of Delegation for the Trust.2. To match invoices through the Trust's procurement system, in accordance with system tolerances and authorisation limits, and follow up any unmatched queries with the Supplies Department or other Trust staff.3. To ensure that the No Po No Pay policy is adhered to and invoice without an order number are dealt with accordingly and logged for month end purposes.4. Investigate and follow up supplier queries on invoicing and payment as directed by the Accounts Payable Co-ordinator5. The reconciliation of supplier statements6. Support the AP monthly close down as directed by the Accounts Payable Coordinator to ensure the Trust's financial position is complete.7. To manage the Supplier Database, updating bank details, removing duplicates and ensuring all information held is as up to date as possible.8. To assist the AP Co-ordinator in the preparation of the AP annual accounts process.9. Ensuring all work and contact with third parties is to professional standards, and that full regard is given to confidentiality.10. To assist with all internal and external audit queries.11. To scan invoices and supporting documentation into the designated Trust scanning system and e-mail to Budget Managers for approval.12. To undertake other duties relevant to the grade as determined by the Accounts Payable Co-ordinator.13. Demonstrate commitment to IWL principles and flexible working patterns, to meet the needs of the service and staff.14. Tackle discrimination and harassment, and promote equality and diversity in the workplace.15. Reduce sickness absence; work place accidents; and promote zero tolerance on violence against staff16. Take responsibility for personal development and education and the development of a Personal Development Plan.Person specificationSkills/ aptitudesEssential criteriaGood computer skills with experience of Microsoft office particularly MS Excel.Ability to work under pressure and flexibly to deal with changing priorities and tight deadlines.Must have good organisational skillsMust have excellent verbal and written communication skillsDispositionEssential criteriaFriendly and reliableQualifications & ExperienceEssential criteria5 GCSE's at C or above including English Language and MathematicsDesirable criteriaAccounts Payable experiencePlease check your email address on a regular basis as applicants invited to attend an interview will be notified via this method.As part of our recruitment process, you will be required to undertake pre-employment screening:Disclosure and Barring Scheme (previously Criminal Records Bureau)Where a post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it may be necessary for a submission for Disclosure to be made to the Disclosure and Barring Scheme to check for any previous criminal convictions. Should you require a copy of the Trust's Disclosure and Barring Service Policy, please contact a member of the recruitment team on 01642 624023.It is the policy of North Tees and Hartlepool NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost for their DBS certificate. The method of payment for this is via salary deduction from your first month's pay on commencement with the Trust.Please note the essential qualifications required for the post outlined within the Person Specification. You are required to hold and provide evidence of the necessary qualifications for the post at interview should you be shortlisted.For any new employees commencing employment with North Tees and Hartlepool NHS Foundation Trust , you will be subject to satisfactory completion of a 6 month probationary period. Please note that internal applications and individuals that are appointed to fixed term appointments of less than 6 months duration are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or a bank member of staff).As part of our pre-employment screening process, all applicants are required to provide references covering their last three years employment history. Applicants are requested to ensure e-mail addresses for all referees are included on their application form. Personal references are not acceptable.If the hours advertised for the post are up to full time (37.5 hours per week), applications are still welcomed from individuals who may be seeking to work less than full-time hours and all requests will be considered in line with the post being appointed to for the successful applicant.North Tees & Hartlepool NHS Foundation Trust operates a No Smoking Policy.If you experience any technical difficulties applying for this post please contact a member of our recruitment team on 01642 624023 quoting the vacancy reference.Equal OpportunitiesThe details in the Monitoring Information section of your application will be used for monitoring our recruitment process and will not be seen by the interview panel. The information you give will be treated in the strictest confidence. To meet its commitment to promoting equality of opportunity, the Trust's policy is that individuals will be recruited, trained and promoted according to ability and job requirements only. As such we welcome your application irrespective of your gender, race, disability, colour, ethnic or national origin, and nationality, and marital status, responsibility for dependants, religion, trade union activity and age.DisabilityThe Trust gives full and fair consideration to applications for employment received from disabled people. We are a "Positive about Disabled People" employer, and we hold the 'two ticks' Disability Symbol, which is a recognition given by Jobcentre Plus to employers who have agreed to meet five commitments regarding the recruitment, employment, retention and career development of disabled people. If you have a disability, which makes it difficult for you to complete our application form, please do not hesitate to contact the recruitment team on 01642 624023.Armed Forces CovenantAs a supporter of the Armed Forces and an employer of Reservists, North Tees and Hartlepool NHS Foundation Trust are proud to be a signatory of the Armed Forces Covenant, which is a promise by the nation to ensure that those who serve or who have served in the UK Armed Forces (and their families) are treated fairly.We recognise that reservists and veterans bring a variety of transferable skills and qualities to our workplace, developed through their military careers. Our commitment to supporting the Armed Forces Community has been recognised through the Armed Forces Covenant as a Silver Employer.What does this mean?We proactively demonstrate our forces-friendly credentials within our recruitment and selection processes, by having a Guaranteed Interview Scheme for those indicated as part of the Armed Forces Community. We engage with our local and regional Career Transition Partnership representatives and are a member of Step Into Health. We employ veterans and reservists from differing branches of the Armed Forces and actively promote our positive policies for the Armed Forces Community, including our Special Leave policy. We advocate support for defence people issues, including facilitating easier access to Healthcare Services for our patients within the AF Community. We have supported employees through Reservist training, through additional leave for their training and ongoing support under our Special Leave policy.Employer certification / accreditation badgesDocuments to downloadAccounts Payable Office (PDF, 796.4KB)Staff Networks (PDF, 310.8KB)NTHFT Customer Care (PDF, 155.8KB)NTHFT Employment Application (PDF, 594.1KB)Privacy Notice (PDF, 717.8KB)
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