Accounts Assistant

To provide support to the Finance Manager in all aspects of the finance functionTo assist in ensuring that accounting records are accurate and timely.Directly Reports To UK/EUR Finance Manager
ALONG WITH
EXTERNAL RELATIONSHIPS
Vendors, customers and auditors
Internal Training Requirements
Environmental Awareness
STATS Internal Courses – Basic Level Main ResponsibilitiesProvide support to the Purchase Ledger Administrator, including:- Logging all purchase invoices, matching with delivery notes and PO’s.- Process non-PO driven invoices – log, seek approval, code and enter.- Dealing with supplier payment queries and resolving invoice disputes with procurement support.- Assist with weekly payment runs as required.- Work within month end deadlines for purchase ledger close.Provide support to the Sales Invoicing Assistant, including:- Proactively raising sales invoices on a timely basis, ensuring these ties back to approved Purchase Orders (Projects, rentals and intercompany billings)- Updating Project Milestone Forecast file as invoices are raised to facilitate accurate forecasting.- Credit Control activities – liaising with clients in respect to payment status updates, seeking to resolve any issues or queries.- Following up on client queries in a timely manner, escalating to management as appropriate.- Attending new project kick off meetings.Banking & Cash Forecasting: Posting of all bank receipts, payments and transfers onto the system. Updating and maintaining Daily Cash forecasting file.Petty Cash:Control outgoing and incoming petty cash and reconciliation of petty cash accountOther Activities:Assisting with year-end audit as requiredAd hoc finance supportIndividual Quality and Safety Responsibilities To comply with STATS and Client quality, safety and environmental management systems and procedures at all times
Ensure all accidents / incidents / near misses / hazards are immediately reported and relevant paperwork is complete Experience Competent in the use of ExcelFamiliarity with accounting packages, specifically purchase/sales ledger modules Qualifications Through relevant work exposureEducated to SQA/Higher level.Personal Qualities Problem solving
ability.
Hands on approach
Team player
Enthusiasm and good interpersonal skills
Ability to use
initiative.Additional NoteSTATS is an equal opportunity employer, in which we are committed to creating an inclusive and diverse environment for all employees, in allowing us to deliver our company objectives together.
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