Accounts Administrator

NLB Solutions are working with a business based in Hemel Hempstead to recruit for an Accounts Administrator. The Accounts Administrator will work in a small finance team and support them on the billing and credit control side of things. There will be involvement in sales invoicing, expenses reports and checking sub-contractor details are complying with the law. The business are refurbishing the offices and will need to add again to the team as they have growing over the last 2 years and securing new contracts for a number of large housing projects and associations.

The company work in the office for 5 days a week and need someone that is able to fit in with the operational requirements and work between 8 and 5 as standard hours. They offer free parking, BUPA after probation, 25 days holiday and annual company events alongside a supportive team and help to develop and grow into the business.

Duties: 

• Ensure supplier bills are posted in line with financial month end


• Chase suppliers for credit notes on queried purchase orders


• Chase approval from Project Managers for contractor invoices


• Assist with any other accounts tasks such as Sales invoicing, Credit Control and any other ad-hoc tasks as instructed


• Running weekly expense report


• Completing supplier credit application forms


• Assist where necessary in obtaining purchase orders from clients to ensure smooth running of Sales invoicing


• Assist with onboarding of new sub-contractors, obtaining insurances and accreditations


• Assist with then engagement of new starters 


• Chase insurance certificates and accreditations from Subcontractor annually upon expiry


• Prepare training agreements for staff and ensure staff sign and return them


• Receiving calls and directing or actioning


• To review monthly vehicle defect reports and action accordingly


• Reviewing the vehicle handbook & carryout DVLA driving license checks & performance of drivers periodically


• To liaise with Insurance brokers to add/ remove vehicles from insurance policy


• To assist in managing fuel cards, dart charges & congestion charge accounts

Person Spec:

• Ideally experience of working in accounts team or administration role previously


• Good working knowledge of Microsoft 365 especially Excel


• Good communication skills


• Attention to detail is essential