86930 - Contract Assurance Specialist - HMP Fosse Way

Number of jobs available
1
Detail of reserve list
12 Months
Region
East Midlands
City/Town
Leicester
Building/Site
NMS Fosse Way LE18 4WS
Grade
HEO
Band 5
Post Type
Permanent
Working Pattern
Full Time, Part Time, Part Time/Job Share, Flexible Working
Role Type
Procurement and Contracts Management
Overview of the job
This role is within the Custodial Contracts Directorate. The post holder will report to the Senior Contract Delivery Manager.
The post holder will ensure that all contract data is contract compliant and captured correctly and the analysis of complex and diverse data sets.
The post holder will provide support to Contract Delivery Managers and other stakeholders.
This is a HQ role located in geographically dispersed locations.
This role may have line management responsibility.
This role is non-Operational.
Summary
The job holder will support the development of reporting data sets by providing analytical support for management information. They will develop and maintain data analysis tools to manage, summarise and present data in an understandable and usable format to internal and external stakeholders.
The role will apply analytical techniques to the maintenance and development of management information. They will produce high quality statistical analysis, both on a regular and an ad hoc basis.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
• Ensure that all contract data is contract compliant and captured correctly.
• Develop and ensure that all quality assurance procedures for the contracts work effectively.
• Identify efficiency savings and bring to the attention of the relevant contract managers.
• Provide accurate and in depth data analysis to support decision making.
• Develop and maintain data analysis tools for internal stakeholders.
• Responsible for monitoring and responding to all external data requests into the directorate within specified timescales.
• Supporting non-analytical colleagues in use and interpretation of data.
• Utilise contrasting and incomplete datasets to draw conclusions.
• Organise and prioritise own workload, ensuring that regular reports and information are provided on time and also responds to ad hoc data requests within specified timescales.
• Responsible for the production of complex strategic reports including in depth research and statistical analysis, the drafting of narrative and graphical representations in relation to management information.
• Responsible for designing, operating and updating a range of reporting systems and databases, collating and supplying data for routine and ad hoc management reports safeguarding the confidentiality, integrity and availability of official data.
• Produce reports and provide ad hoc contributions and briefing for PQs, FOIs.
• Develop and maintain data analysis tools to manage, summarise and present data in an understandable and usable format for internal and external stakeholders.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
• Changing and Improving
• Making Effective Decisions
• Managing a Quality Service
• Delivering at Pace
• Working Together
Experience
• Analysing complex information.
• Developing systems to ensure data and analysis meet an appropriate level of quality assurance.
• Good communication skills (both written and oral) and generally digitally competent.
• Good understanding of HMPPS strategic direction with an ability to influence others in a professional and diplomatic way.
• Foundation level knowledge of working with public sector contracts and an understanding of contractual boundaries and demonstrates knowledge of contractual obligations.
• Word, Excel and Access to a practitioner level
• Working Knowledge of Quality Assurance Techniques
• Working Knowledge of Visual basics for Application
Ability
• Good interpersonal and communication skills; able to build productive working relationships at all levels, both internally and externally
• Ability to manage uncertainty and respond flexibly to a changing environment
• Proven ability to be self‐motivating and demonstrate experience of escalating challenges to contribute to successful outcomes.
• Reasonable competence with Excel (including using charts to visualise data) and experience working with management information.
Hours of Work (Unsocial Hours) Allowances
The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.
Additional Information
This post is based at HMP Fosse Way The Prison Contracts Group (PCG) group sits within the Directorate of Contracted Operational Delivery (DoCOD) which is responsible for the operational contract management of a large portfolio of contracts, including Prisoner Escort Custody Service, Electronic Monitoring, Community Rehabilitation Serices, Prisoner Education and Operational Contracts for a variety of goods and services. PMP contracts alone have an annual value of £564m.PMPs were first introduced to the UK in 1992 when the Conservative Government issued short-term contracts to security companies to operate a limited number of publicly owned prisons, the first being HMP Wolds in Yorkshire which was operated by G4S. The first wholly private prisons were often financed through the use of a Special Purpose Vehicles (SPVs) under private finance initiatives (PFI). These were often known as DCMF prisons as they were designed, constructed, managed and financed by the private sector, the first being HMP Altcourse which opened in December 1997 and was operated by G4S.There are currently 15 privately operated prisons in England and Wales* operated by G4S Justice Services, Serco Custodial Services and Sodexo Custodial Services. In total they currently accommodate approximately 20% of the closed prison population across England and Wales. (*HMP Parc is managed under the Area Executive Director (AED) for Wales and not the PCG).PMPs are subject to the same scruitiny from official bodies as those in the Public Sector, including HM Inspectorate of Prisons (HMIP), Ofsted, and Operational and System Assurance Group (OSAG).Governors of private prisons are referred to as ‘Directors'. They each have their own staffing structure and they work to their respective Chief Operating Officer (COO). Prison Custody Officers (PCOs) are trained to the same level as Prison Officers and are licenced by Controllers to operate as a PCO once they are fully qualified.All privately managed prisons have a named Controller who, with their team, ensures the prison is operated in line with the agreed contract. The Controller (B9) is the most senior representative of the Secretary of State. As such, he/she is accountable for ensuring delivery, negotiating change, encouraging innovation and the highest levels of performance. The Controller must ensure any contractual failings are remedied and/or the application of contractual levers when necessary, escalating unsatisfactory performance to the Head of Group and PCG Senior Leadership Team.
The Deputy Controller (B7) is
the senior on-site representative of the Prison Contracts Group, their role is to oversee and report the activities, outputs and deliverables as stated in statute, contract, and law within a prison setting. They have responsibility for monitoring the contract, act as the authority in a number of contexts and oversee the contract and operations delivered inside the establishment. They are accountable to the Controller and Head of Group on areas of delegated authority.
The Contract Assurance Specialist (B5) is
r esponsible for the production of complex strategic reports, including in-depth research and statistical analysis for high-level management information
to support decision making.
They develop and undertake
quality assurance procedures to ensure
data is captured correctly and
efficiency savings are identified, therefore ensuring that contracts are compliant and work effectively. The Assistant Controller (B4)is a specialist role that supports assurance in contract and delivers support to the Controller/Deputy Controller in the formal monitoring arrangements. The Assistant Controller will also carry out assurance and compliance work, co-ordinate Notice of Change (NOC) reviews, analyse and present performance progress at monthly and quarterly meeting (highlighting successes and failings), maintain accurate collation of penalty points, and other core contract management tasks.
Working Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised roles, the successful candidate(s) will be appointed to a
MoJ
office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with
the HMPPS’ Flexible Working policy.
If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff. The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.BenefitsAnnual Leave-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.Bank, Public and Privilege Holidays-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays.Pension-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.Work Life BalanceHM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQSeason Ticket Advance-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of workChildcare VouchersFor any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchersTrainingHMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts-All staff receive security and diversity training and an individual induction programme into their new rolesEligibility-All candidates are subject to security and identity checks prior to taking up post-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racistWorking for the Civil ServiceThe Civil Service Code
sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles . Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following orderTo Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail ##### );To Ministry of Justice Resourcing team (##### );To the Civil Service Commission (details available here )The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions
webpage.We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: .
For queries about this role, please contact: Darren Walls - #####
Success Profiles
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance .
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.Application form stage assessments Behaviours
Changing and Improving - 250 word limit
Delivering at Pace - 250 word limit
Managing a Quality Service - 250 word limit
Working Together - 250 word limit
A sift based on the lead behaviour, Managing a Quality Service, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered. Use of Artificial Intelligence (AI)You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.Interview stage assessments There is 1 interview stage for this vacancy.
Behaviours
Changing and Improving
Delivering at Pace
Managing a Quality Service
Working Together
Strengths may also be assessed at interview but these are not shared in advance. A Great Place to Work for VeteransThe "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.For further details about the initiative and eligibility requirements visit : Redeployment Interview SchemeCivil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion. This job is broadly open to the following groups:
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) 
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
#J-18808-Ljbffr