86461 - HMP Bristol - Business Administrator - Security Intelligence Collator

86461 - HMP Bristol - Business Administrator - Security Intelligence Collator
Number of jobs available
1
1
Detail of reserve list
1
12 Months
Region
1
South West
City/Town
1
Bristol
Building/Site
1
HM PRISON BRISTOL BRISTOL, BS7 8PS
Grade
1
AO
Band 3
Post Type
1
Permanent
Working Pattern
1
Full Time
Role Type
1
Administration / Corporate Support
Overview of the job
This is an administrative job in an establishment.Summary The job holder will provide administrative support to the Security and Intelligence Department maintaining administration systems within specified timescales for the establishment.This is a rotational, non-operational job with no line management responsibilities.Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:• Collate, process and allocate intelligence- associated documentation including Security Information Report (SIRs) for investigation• Sending mobile phones, SIM cards and hardware discs (along with related documentation) to National Dogs Tactical Support Group (NDTSG), logging the information extracted beforehand• Assist the Intelligence Analyst by extracting and matching Security files with SIRs• Carry out back-ups for the Security Intelligence System, download data for the SIRs register to the National Intelligence Unit and perform data back-ups for the National Prisoner Information Number (PIN) Phone System• Collate and distribute monthly targets for searching and mandatory drug tests to all residential units• Undertake Violent Sex Offender Register (VISOR) administration• Co-ordinate translation of security related communications• Process on-line address searches, national police checks, data access requests and direct surveillance applications• Complete proforma to inform prisoner of withheld correspondence• Authorise visitor entry to the establishment and inform the gate staff in liaison with relevant line manager• Submit requisitions for stores as necessary for the security area and staff• Complete escort paperwork, including route forms, Prisoner Escort Records (PERs) and escape packs regarding security issues for court attendance• Acts as the vetting contact point, meeting people to check identification and verify identity documents (provided as originals), liaising with Shared Service Centre to apply for security clearance• Undertake Mandatory Drug Testing administration• Log key register/key tallies/car park passes/car registrations• Log security files (in and out) and assess risk content• Log all security - related information including development nominals, stoppages of contact, Incident Reporting System (IRS) Input• Disseminate reports to relevant stakeholders• Monitor all mail, on both ad-hoc and intelligence- led basis• Monitor and log issue of identification (ID) cards, including lost ID cards• Monitor and log security clearance for prisoners working in workshopsUndertake other administrative tasks including:• Organise, produce and maintain accurate records for area of work• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment• Complete monitoring returns for area of work• Input requisitions on to the finance database and process requisitions for defined area of work• Co-ordinate any awareness sessions for area of work• Prepare paperwork for checking by manager, conducting initial checks as required• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required• Collate information relating to relevant Service Delivery Indicators (SDIs)• Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action pointsThe duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh. Behaviours • Changing and Improving• Communicating and Influencing• Working Together• Managing a Quality Service• Delivering at PaceEssential Experience
• Job holders must complete specific training in their specialism once they take up post.Hours of Work (Unsocial Hours) Allowances
Additional Information
1
Working Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised roles, the successful candidate(s) will be appointed to a
MoJ
office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with
the HMPPS’ Flexible Working policy. If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.BenefitsAnnual Leave-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.Bank, Public and Privilege Holidays-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishmentPension-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.Work Life BalanceHM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQSeason Ticket Advance-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of workChildcare VouchersFor any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchersTrainingHMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts-All staff receive security and diversity training and an individual induction programme into their new rolesEligibility-All candidates are subject to security and identity checks prior to taking up post-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racistWorking for the Civil ServiceThe Civil Service Code
sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles . Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following orderTo Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail ##### );To Ministry of Justice Resourcing team (##### );To the Civil Service Commission (details available here )The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions
webpage.We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: .
Please note the successful applicant will need to undertake a Disclosure and Barring Security Check for this post.
Success Profiles
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance .
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.Application form stage assessments Behaviours
Changing and Improving - 250 word limit
Communicating and Influencing - 250 word limit
Working Together - 250 word limit
Managing a Quality Service - 250 word limit Interview stage assessments There is 1 interview stage for this vacancy.
Behaviours
Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service A Great Place to Work for VeteransThe "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.For further details about the initiative and eligibility requirements visit : Redeployment Interview SchemeCivil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion. This job is broadly open to the following groups:
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) 
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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