86359 - Case Administrator - Offender Personality Disorder Project

86359 - Case Administrator - Offender Personality Disorder Project
Number of jobs available
1
1
Detail of reserve list
1
12 Months
Region
1
North East
City/Town
1
Ashington , Darlington , Gateshead , Middlesbrough , Newcastle , Stockton-on-Tees , Sunderland , Wallsend
Building/Site
1
NPS 13 WARWICK ROAD WALLSEND, NE28 6SE, NPS 156 BOROUGH ROAD MIDDLESBROUGH, TS1 2EJ, NPS 70/78 ST JAMES BOULEVARD NEWCASTLE UPON TYNE, NE1 4BN, NPS 9 CORPORATION ROAD DARLINGTON, DL3 6TH, NPS GROUND FLOOR ADVANCE HOUSE THORNABY STOCKTON-ON-TEES, TS17 6QX, NPS PENNYWELL PROBATION OFFICE SUNDERLAND, SR4 8DS, NPS SOUTH VIEW ASHINGTON, NE63 0RY, NPS WARWICK STREET GATESHEAD, NE8 1PZ
Grade
1
Other
NPS Pay Band 2 National
Post Type
1
Permanent
Working Pattern
1
Full Time, Part Time, Flexible Working
Role Type
1
Administration / Corporate Support
This post is an administrative role working for the Probation Service across the North East region with two NHS partners who are jointly commissioned to deliver on the Offender Personality Disorder (OPD) strategy. The post holder will report to the Senior Administrator within the partnership. Travel between office locations in the NE will be required.
New entrants to the Civil Service will be expected to join at the entry point salary for the advertised band
Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules. This post is currently advertised without VISOR Vetting to enable appointment to take place as soon as possible, however, VISOR vetting will be required to be completed in due course.Case Administrator, Offender Personality DisorderNE Probation Region Job RoleOverviewThis post is an administrative role working across the North East region with two NHS partners, who are jointly commissioned to deliver on the Offender Personality Disorder (OPD) strategy. The post holder will report to the Senior Administrator within the partnership.The purpose of this role is to help ensure the efficient and effective running of OPD work streams, providing a full set of business support services by the collection and recording of activity and data. The job holder will undertake a variety of specific activities and duties as identified by their line manager, for which they will be held personally accountable, commensurate with their grade.Duties include:Maintenance of documents, reports, databases, rota’s and registers using computer-based systems;Use of data to report onContributing to the continuous improvement of administrative systems, processes and workflows to ensure the partnership operates at its optimum level.Responsibilities, activities and duties Management supportDevelopment and implementation of the business administrative systems, databases, recording processes and recording systems to support operational deliveryPreparation and collation of a range of documentation for a variety of purposes to support effective business activity and operational application of interventionsMaintaining registers, inputting data, monitoring and updating as necessaryEnsuring timescales are adhered to for reporting and communication purposesLiaison and the development of effective working relationships with external organisations, agencies and colleaguesPerformance ManagementRespond to internal and external requests for performance monitoring information, training or support at a PDU level as directed by the performance leadLiaise with team members to receive, collate and analyse informationAllocation of data entry tasks and quality assurance of support staff to ensure cost effective and efficient use of resources.Develop productive working relationships with stakeholdersContribute to team and organisation's understanding of it's stakeholders and customersTaking and distributing accurate minutes from meetings in a timely fashionProviding information, feedback and advice to colleaguesInfluencing and persuadingParticipate in Cluster meetings to present and explain data to NPS colleagues, using appropriate skills, styles and approachesSupport the communication function using flow charting techniques and recommending opportunities for improvementEnhance your own performanceManage own resourcesProactively commit to professional developmentUsing information to make critical decisionsLiaise with staff to receive collate and analyse information, developing systems and compiling repost as necessaryDevelop and utilise data to identify trends and take appropriate action to maintain and enhance performancePlan, implement and manage systems for the exchange to sensitive information, data and intelligenceAssist in the production and presentation of accessible reports to inform continual improvementDiversity and EqualityContribute to a culture and systems that promote equality and value diversityImplement the diversity policies of the service
Mandatory Eligibility Requirements
QualificationsMinimum 5 GCSE's at Grade C or 4 or above. Including English, Maths or ability to evidence high level numeracy and literacy skill required
Additional Information
1
Working Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a
MoJ
office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with
the HMPPS’ Flexible Working policy. BenefitsThe MoJ offers a range of benefits:Annual LeaveA nnual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays.
Leave for part-time and job share posts will be calculated on a pro-rata basisPensionThe National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF). Please visit www.gmpf.org.uk for further information.Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.TrainingThe Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.NetworksThe opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender.EligibilityAll candidates are subject to security and identity checks prior to taking up postSupportA range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK
or Childcare Choices . You can determine your eligibility at  .Paid paternity, adoption and maternity leave.Free annual sight tests for employees who use computer screens.Working for the Civil ServiceThe Civil Service Code
sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles . Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following orderTo Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail ##### );To Ministry of Justice Resourcing team (##### );To the Civil Service Commission (details available here )The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions
webpage.We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: .
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance .We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.Application form stage assessments Experience
CV
Statement of Suitability - 500 word limit
Technical Skills
Minimum 5 GCSE's at Grade C or 4 or above. Including English, Maths or ability to evidence high level numeracy and literacy skill required - 250 word limit Interview stage assessments There is 1 interview stage for this vacancy.
Behaviours
Making Effective Decisions
Communicating and Influencing
Working Together
Delivering at Pace
Strengths may also be assessed at interview but these are not shared in advance. A Great Place to Work for VeteransThe "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.For further details about the initiative and eligibility requirements visit : Redeployment Interview SchemeCivil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion. This job is broadly open to the following groups:
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) 
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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