85774 - Administrative Officer - Corporate Services - East of England

85774 - Administrative Officer - Corporate Services - East of England
Number of jobs available
1
4
Detail of reserve list
1
12 Months
Region
1
East of England
City/Town
1
Stevenage
Building/Site
1
NPS ARGYLE HOUSE STEVENAGE, SG1 2AD
Grade
1
Other
NPS Pay Band 2 National
Post Type
1
Permanent
Working Pattern
1
Full Time
Role Type
1
Administration / Corporate Support, Other
Overview of the job This is a divisional administrative role based in the PS regional office. The job holder reports to the Divisional Support Hub Manager and supports the provision of business specific and transactional office based activities across the regional PS Division.The job holder works collaboratively with other team members to provide the whole range of administrative support services required. The job holder may be expected to support a number of teams/functions within the operational area and is expected to have sufficient knowledge of at least one other role to be able to offer support and cover during annual leave and sickness absence.SummaryThe purpose of the role is to support the delivery of divisional administrative functions to ensure efficient and effective business support services are provided to the PS Division. Duties will include:Production of documents and reports using computer based systems.Maintenance of and contributing to the continuous improvement of administrative systems, processes and workflows to meet Divisional requirements.Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:Business Services supportProvide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:HRAbsence management recordingVetting administration and co-ordinationAppraisal, reward and recognition recordingGift & Hospitality register updatingTraining administrationMaintaining up to date divisional organisational chartsHealth & Safety administrative supportICTChange requests processingQuantum point of contactProcurementOtherAssisting with the design, development and maintenance of computerised and manual recordsTo work closely with the local senior management team to ensure that consistent processes are used within the local Probation teamsAssisting with the production of core process maps which detail operational Probation processes as well as Corporate Support processesProcessing and recording documents in relation to goods and servicesAdministering room bookings, meetings and eventsResponding to external and internal telephone enquiries and personal callersHire Car Booking administrationGeneral Office AdministrationCirculating Alert office notifications as requiredTo use keyboard skills to produce and present documentation effectivelyTo respond to correspondence and queries as requiredTo record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlinesTo organise and store efficiently paper based informationTo deal with sensitive and confidential data in accordance with data protection requirementsTo work closely with Shared Services to ensure appropriate protocols and procedures are followed Providing information, feedback and adviceInfluencing and persuadingParticipate in meetings where appropriateUsing appropriate skills, styles and approachesEnhance your own performanceManage own resources and professional developmentThe duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.BehavioursChanging and ImprovingLeadershipWorking TogetherManaging a Quality ServiceDelivering at PaceExperience of providing a wide range of business service support activitiesPrevious administrative experienceTechnical requirementsNVQ Level 2 or equivalent, and RSA III (gained or working towards) or equivalent qualification such as CLAIT AdvancedIT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)
Additional Information
1
Working Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a
MoJ
office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with
the HMPPS’ Flexible Working policy. BenefitsThe MoJ offers a range of benefits:Annual LeaveA nnual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays.
Leave for part-time and job share posts will be calculated on a pro-rata basisPensionThe National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF). Please visit www.gmpf.org.uk for further information.Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.TrainingThe Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.NetworksThe opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender.EligibilityAll candidates are subject to security and identity checks prior to taking up postSupportA range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK
or Childcare Choices . You can determine your eligibility at  .Paid paternity, adoption and maternity leave.Free annual sight tests for employees who use computer screens.Working for the Civil ServiceThe Civil Service Code
sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles . Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following orderTo Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail ##### );To Ministry of Justice Resourcing team (##### );To the Civil Service Commission (details available here )The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions
webpage.We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: .
Application sift expected to take place w/c 22/04/2024Interviews are currently expected to take place W/C 06/05/2024We endeavour to stick to these dates, but these are subject to change around business needs.
Please note the successful applicant will need to undertake a Disclosure and Barring Security Check for this post.
Success Profiles
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance .
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.Application form stage assessments Behaviours
Working Together - 250 word limit
Delivering at Pace - 250 word limit
Managing a Quality Service - 250 word limit
Changing and Improving - 250 word limit
Experience
Experience of providing a wide range of business service support activities - 250 word limit
Previous administrative experience - 250 word limit
Technical Skills
NVQ Level 2 or equivalent, and RSA III (gained or working towards) or equivalent qualification such as CLAIT Advanced - 250 word limit
IT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes) - 250 word limit Interview stage assessments There is 1 interview stage for this vacancy.
Behaviours
Delivering at Pace
Managing a Quality Service
Changing and Improving
Strengths may also be assessed at interview but these are not shared in advance. A Great Place to Work for VeteransThe "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.For further details about the initiative and eligibility requirements visit : Redeployment Interview SchemeCivil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion. This job is broadly open to the following groups:
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) 
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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