Team Assistant

This role combines office management responsibilities in our Bellshill office with essential administrative and financial support to our property teams.

Key Responsibilities

* Ensure the smooth day-to-day running of the Bellshill office, managing supplies, visitor arrangements, and maintaining a professional workspace

* Act as the main point of contact for the landlord, cleaning staff, and visitors, and manage key rosters (fire marshals, first aiders, etc.)

* Provide logistical support to senior staff, including travel arrangements and board meeting catering

* Contribute to a positive team culture by supporting office communications and event planning

* Provide financial administration for property projects: raise and receipt purchase orders, liaise with finance, manage aged work in progress

* Maintain and update the property and asset management database, ensuring data accuracy

* Manage query inboxes and phone lines, ensuring timely allocation and resolution of issues

* Coordinate monthly landlord payments and verify payment details for new and updated sites

* Support health & safety by managing the defect reporting tool and ensuring timely close-out

* Oversee file management, including paper and electronic document storage and retrieval

* Support compliance in health & safety, environmental standards, and information security

Key Requirements

* Previous experience in office management, administrative support, or project finance coordination

* Confident using databases and Microsoft Office (especially Excel)

* Excellent communication skills—written, verbal, and interpersonal

* Strong organisation and time-management skills with keen attention to detail

* Comfortable working with internal stakeholders, suppliers, and landlords

* Experience in telecoms, property, or asset management sectors

* Familiarity with property or asset management systems and project finance tools

* A Level education or equivalent professional qualifications