Project Administrator
Posted 21 hours ago
- Livingston, West Lothian
- Permanent
- Sponsored
- Expires In a month
Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management and construction services in the UK. A family firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers.
We are seeking a detail-oriented and proactive Project Administrator to support our project delivery team. This role is based at our office in Almondvale Business Park, Livingston but a hybrid working model is available. This role is pivotal in maintaining accurate project records, coordinating documentation, and ensuring timely data updates across key platforms such as Smartsheet and our internal Document Management System.
Key Responsibilities:
* Collate and upload monthly labour and waste figures to client portal.
* Gather and update monthly data sets in relevant Trackers, including:
* Good News updates
* Benefits
* People updates
* Lessons Learned
* Ensure all project records and trackers on Smartsheet are up to date.
* Prepare and issue site folders for all new schemes.
* Upload all completion photos / documentation in Dome.
* Request and follow up on O&M and SKA documentation from suppliers and subcontractors.
* Download and save drawing revisions from architects to Deltek.
* Update and maintain drawing register.
* Accurately record all schemes to the appropriate Trackers.
* Assist with arranging site security access for survey attendees.
About You:
* Strong administrative and organisational skills.
* IT literacy and proficiency in Microsoft Office
* High attention to detail with a commitment to data accuracy.
* Ability to manage multiple tasks and deadlines simultaneously.
* Excellent communication and interpersonal skills.
* Experience in a construction, or project-based environment is desirable.
Valuing People at Morris & Spottiswood
Morris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
One of our core values is to ‘Value People’. We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind.
Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education
We are seeking a detail-oriented and proactive Project Administrator to support our project delivery team. This role is based at our office in Almondvale Business Park, Livingston but a hybrid working model is available. This role is pivotal in maintaining accurate project records, coordinating documentation, and ensuring timely data updates across key platforms such as Smartsheet and our internal Document Management System.
Key Responsibilities:
* Collate and upload monthly labour and waste figures to client portal.
* Gather and update monthly data sets in relevant Trackers, including:
* Good News updates
* Benefits
* People updates
* Lessons Learned
* Ensure all project records and trackers on Smartsheet are up to date.
* Prepare and issue site folders for all new schemes.
* Upload all completion photos / documentation in Dome.
* Request and follow up on O&M and SKA documentation from suppliers and subcontractors.
* Download and save drawing revisions from architects to Deltek.
* Update and maintain drawing register.
* Accurately record all schemes to the appropriate Trackers.
* Assist with arranging site security access for survey attendees.
About You:
* Strong administrative and organisational skills.
* IT literacy and proficiency in Microsoft Office
* High attention to detail with a commitment to data accuracy.
* Ability to manage multiple tasks and deadlines simultaneously.
* Excellent communication and interpersonal skills.
* Experience in a construction, or project-based environment is desirable.
Valuing People at Morris & Spottiswood
Morris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
One of our core values is to ‘Value People’. We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind.
Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education