PA to Deputy Chief Operating Officer/Medical Director

PA to Deputy Chief Operating Officer/Medical Director
Employer
Barnet, Enfield & Haringey Mental Health NHS Trust
Location
Edgware
Salary
£32,720 to £39,769 per annum including Outer London HCAS
Closing date
9 May 2024
PA to Deputy Chief Operating officer / Medical Director -Adult and Older Adult ServicesAn exciting opportunity has arisen for an experienced Personal Assistant to support the Deputy Chief Operating Officer/Medical Director across the BEH and C& I Partnership.The successful candidate will have experience of working in a health care setting providing support at executive leadership/senior management level and be able to work in a dynamic, fast-paced environment.Must demonstrate attention to detail and manage own time to meet the needs of the service and a self-starter. The role is responsible for overseeing and managing both Deputy Chief Operating Officer/Medical Director meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes. The role will require a high level of diary management ensuring that deadlines are met with internal and external reports/papers and submissions.This is a new role to support the Deputy Chief Operating Officer/Medical Director - Adult and Older Adult Services in transforming the future of Mental Health services across the Partnership.Your normal place of work will be Edgware Community Hospital. However, you may be required to work at any other location of the Trusts interests, including travelling to appropriate meetings, outside of the borough, as required.If you enjoy new challenges and would like to be at the beginning of this journey, we would like to hear from you.Main duties of the jobYou will be responsible for:Provide a full PA service to the Deputy Chief Operating Officer and Medical Director including the taking of, dictation, typing, minute taking, word processing, photocopying, faxing and filing the production of reports/collating of data as and when requested.Maintain an effective and efficient brought forward system with any associated documentation and collate any data/information on key development projects on behalf of the Senior Management Team.Manage the Deputy Chief Operating Officer and Medical Director diary, including the arranging of any meetings taking account of time constraints and the commitments/priorities of the Deputy Chief Operating Officer and Medical Director.Co-ordinate the administrative function within their portfolio to deliver an efficient and effective service that supports clinical service delivery, service management, service users and carers.About usBarnet Enfield and Haringey Mental Health NHS Trust provides local, regional and national award-winning healthcare services. We have more than 3.300 staff working out of 20 main sites serving a population of 1.2 million people.We provide community health services and mental health services for young people, adults and older people.We are an organisation that is passionate about equality, diversity and inclusion one that prides itself in developing the leadership capabilities of its employees, looking after their health and wellbeing, creating safe spaces for staff to speak up and providing opportunities to mentor and be mentored.Our employees are the reason for delivering Good CQC ratings, excellent outcomes and outstanding patient experiences, so it is our aim to create a happy and healthy working environment where youcan thrive and succeed.We are an organisation that is passionate about equality, diversity, and inclusion one that prides itself in developing the leadership capabilities of its employees, looking after their health and wellbeing, creating safe places for staff to speak up and providing opportunities to mentor and be mentored. Our employees are the reason for delivering Good CQC ratings, excellent outcomes, and outstanding patient experiences, so it is our aim to create a happy and healthy working environment where you can thrive and succeed.Job descriptionJob responsibilitiesPlease refer to the attached Job Description and Person Specification for a detailed list of responsibilities.Person SpecificationEducation/TrainingEssentialEducated to degree level in relevant subject or equivalent level of experience of working at a similar level in areaKnowledgeEssentialFull range of administrative procedures, software programmesRelevant Trust policies and proceduresExperienceEssential2 years NHS experience2 years' experience of line manager responsibilityManaging busy workload and conflicting prioritiesHandling confidential and sensitive information in accordance with the Data Protection ActDesirable2 years NHS experience of working in a community settingSkills and AbilitiesEssentialExtensive use and knowledge of all Microsoft Office programmes Outlook, Word, Excel and Publisher.Extensive minute taking experience essentialExtensive use and knowledge of RiO.Demonstrate a high standard of telephone liaison, interpersonal, organisational and communication skillsClear communicator with good writing, and telephone skills ensuring accuracy at all timesProblem solving skills and ability to respond to sudden unexpected demandsFreedom to ActEssentialWorks without supervision, advice available from line manager when requiredEmotional effortEssentialOccasional exposure to distressing or emotional circumstances, office conditionsEmployer detailsEmployer nameBarnet, Enfield & Haringey Mental Health NHS TrustAddressDennis Scott Unit, Edgware Community Hospital,Burnt Oak BroadwayEdgwareHA8 0ADAny attachments will be accessible after you click to apply.306-BEH-#####-B Create a job alert and receive personalised job recommendations straight to your inbox.
#J-18808-Ljbffr