PA to Deputy Chief Operating Officer/Medical Director (Band 5) - Administration - Barnet, Enfie[...]

PA to Deputy Chief Operating Officer/Medical DirectorBand 5
Main area
Administration
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
306-BEH-#####-B
Site
Dennis Scott Unit, Edgware Community Hospital,
Town
Edgware
Salary
£32,720 - £39,769 per annum including Outer London HCAS
Salary period
Yearly
Closing
09/05#####4 23:59
Barnet, Enfield and Haringey Mental Health NHS Trust provides local, regional and national award-winning healthcare services. We have more than 3.300 staff working out of 20 main sites serving a population of 1.2 million people.We provide community health services and mental health services for young people, adults and older people. Our North London Forensic Service treats and cares for people in the criminal justice system who have mental health conditions. We also provide one of the largest eating disorders services in England, as well as drug and alcohol services.We are an organisation that is passionate about equality, diversity and inclusion; one that prides itself in developing the leadership capabilities of its employees, looking after their health and wellbeing, creating safe spaces for staff to speak up and providing opportunities to mentor and be mentored.Our employees are the reason for delivering Good CQC ratings, excellent outcomes and outstanding patient experiences, so it is our aim to create a happy and healthy working environment where youcan thrive and succeed.Job overviewPA to Deputy Chief Operating officer / Medical Director -Adult and Older Adult ServicesAn exciting opportunity has arisen for an experienced Personal Assistant to support the Deputy Chief Operating Officer/Medical Director across the BEH and C&I Partnership.The successful candidate will have experience of working in a health care setting providing support at executive leadership/senior management level and be able to work in a dynamic, fast-paced environment.Must demonstrate attention to detail and manage own time to meet the needs of the service and a self-starter. The role is responsible for overseeing and managing both Deputy Chief Operating Officer/Medical Director meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes. The role will require a high level of diary management ensuring that deadlines are met with internal and external reports/papers and submissions.This is a new role to support the Deputy Chief Operating Officer/Medical Director – Adult and Older Adult Services in transforming the future of Mental Health services across the Partnership.Your normal place of work will be Edgware Community Hospital. However, you may be required to work at any other location of the Trusts interests, including travelling to appropriate meetings, outside of the borough, as required.If you enjoy new challenges and would like to be at the beginning of this journey, we would like to hear from you.Main duties of the jobYou will be responsible for:Provide a full PA service to the Deputy Chief Operating Officer and Medical Director including the taking of, dictation, typing, minute taking, word processing, photocopying, faxing and filing; the production of reports/collating of data as and when requested.Maintain an effective and efficient brought forward system with any associated documentation and collate any data/information on key development projects on behalf of the Senior Management Team.Manage the Deputy Chief Operating Officer and Medical Director diary, including the arranging of any meetings taking account of time constraints and the commitments/priorities of the Deputy Chief Operating Officer and Medical Director.Co-ordinate the administrative function within their portfolio to deliver an efficient and effective service that supports clinical service delivery, service management, service users and carers.Working for our organisationBarnet Enfield and Haringey Mental Health NHS Trust provides local, regional and national award-winning healthcare services. We have more than 3.300 staff working out of 20 main sites serving a population of 1.2 million people.We provide community health services and mental health services for young people, adults and older people.We are an organisation that is passionate about equality, diversity and inclusion; one that prides itself in developing the leadership capabilities of its employees, looking after their health and wellbeing, creating safe spaces for staff to speak up and providing opportunities to mentor and be mentored.Our employees are the reason for delivering Good CQC ratings, excellent outcomes and outstanding patient experiences, so it is our aim to create a happy and healthy working environment where youcan thrive and succeed.We are an organisation that is passionate about equality, diversity, and inclusion; one that prides itself in developing the leadership capabilities of its employees, looking after their health and wellbeing, creating safe places for staff to speak up and providing opportunities to mentor and be mentored. Our employees are the reason for delivering Good CQC ratings, excellent outcomes, and outstanding patient experiences, so it is our aim to create a happy and healthy working environment where you can thrive and succeed.Detailed job description and main responsibilitiesPlease refer to the attached Job Description and Person Specification for a detailed list of responsibilities.Person specificationEducation/TrainingEducated to degree level in relevant subject or equivalent level of experience of working at a similar level in areaKnowledgeFull range of administrative procedures, software programmesRelevant Trust policies and proceduresExperience2 years NHS experience2 years’ experience of line manager responsibilityManaging busy workload and conflicting prioritiesHandling confidential and sensitive information in accordance with the Data Protection Act2 years NHS experience of working in a community settingSkills and AbilitiesExtensive use and knowledge of all Microsoft Office programmes; Outlook, Word, Excel and Publisher.Extensive use and knowledge of RiO.Demonstrate a high standard of telephone liaison, interpersonal, organisational and communication skillsClear communicator with good writing, and telephone skills ensuring accuracy at all timesProblem solving skills and ability to respond to sudden unexpected demandsFreedom to ActWorks without supervision, advice available from line manager when requiredEmotional effortOccasional exposure to distressing or emotional circumstances, office conditions References will be required to cover your last 3 years of employment/training. One has to be from your current or most recent employer and the others from your previous employer. The references should be from persons with management responsibility or HR.
If you have been unemployed for a period of four years or more, please give the details of your last employer and one character referee of your choice (not members of your family). If more applicable, references will be requested from your teacher or head of faculty. Please ensure you provide full contact details.Vacancies that are advertised as Fixed Term Contracts will also be available as secondment opportunities for substantive internal staff.
Please be aware that your documents eg. Passport/NI Card, will be electronically scanned using Home Office accredited Verification System.
Due to the high number of applications that are received for some posts, we will close vacancies before the stated closing date once the first
50
applications are received. Therefore, please apply as soon as possible.
All non-medical posts with the Trust are subject to a probationary period of six months, during which time you will be required to demonstrate to the Trust’s satisfaction, your suitability for the position in which you will be employed.
Should you not hear from us within three working weeks of the closing date for this post, then regretfully in this instance, you have not been shortlisted.
By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at improving efficiencies within the NHS both to make costs savings for NHS organisations but also to save you time when your employment transfers. Employer certification / accreditation badges
Name
Sharon Quidley
Job title
Enfield Divisional Head of Administration Services
Email address
#####
Telephone number
02087026084
#J-18808-Ljbffr