PA/Project Support

PA/ Project Support

Shift Times: Monday - Friday 37HPW

Pay Rate: £171 per day
Location: Bridgwater, TA5 1UD

Job Purpose / Overview

• Provide professional, accurate and reliable PA support to two Head of Functions within the HPC Technical Directorate - the Head of Commercial Management, the Head of Plant Engineering and their wider team
• Extensive diary & Inbox management
• Prepare meeting packs, co-ordinating meeting room bookings, book travel including UK & Europe - including itinerary planning, accommodation, hire vehicles and hospitality as required (through in-house travel system)
• Co-ordinate off site events including planning/prep for Team Away days (through in-house event planners)
• Checking of formatting and presentations of documents before submission
• Taking actions and sending out Minutes of Meetings (when required)
• Action tracking, open point management
• Work and closely liaise with other PA's across the business

To succeed you will need

• Confident & experienced with excellent secretarial & PA skills
• Good organisational skills (flexible/organised/methodical), a collaborative approach to emergent/unexpected challenges
• Ability to work independently, multi-task, prioritise actions and deliverables, must be proactive
• Excellent communication/interpersonal skills, notably with various levels of the organisation and externally
• The ability to work as an integral part of a team contributing to team success
• Discretion - confidentiality when dealing with sensitive information
• Attention to detail, ability to effectively manage all set tasks through to completion
• Ability to adapt to new and changing systems
• Use of Outlook/Microsoft Office 365 - Word, Power Point, Excel.

Experience/strong competence in the following:

• Extensive diary & time management, support with scheduling & re-scheduling
• Ability to work well with people with a range of different working styles
• Base location is Aztec West but travel to other locations is required when necessary

Apply now and a member of the team will be in touch!