Office Assistant

About Us
Join Flexciton, where innovation meets inspiration in the heart of the semiconductor industry. We're pioneers in the 4th industrial revolution, crafting cutting-edge AI solutions tailored for manufacturing. Despite being a startup, we collaborate with global leaders, reshaping the semiconductor landscape.
Semiconductors are the foundation of the future, touching every aspect of our lives. From AI-driven technologies and renewable energy systems to smart devices and healthcare innovations, they are the building blocks of progress. At Flexciton, we simplify chipmaking, unlocking endless possibilities. Together, we're redefining technology's future, fostering a seamless, efficient, and sustainable semiconductor world. Join us in shaping limitless horizons.
About the role
We are looking for a creative and proactive PA & Workplace Experience Manager who can deliver a unique and compelling employee experience across our physical offices and remote teams
“Team spirit” is the secret sauce that brings our company values to life, and this role truly encapsulates that. You’ll be passionate about delivering a great workplace experience for our cofounders and wider team, in a way that meets the needs of the company and is aligned with our culture and values.
The things you’ll do
As Our Executive Personal Assistant:
Manage co-founders' diaries, inboxes, and travel arrangements
Coordinate and prepare agendas for meetings
Anticipate and address any requirements to enhance the co-founders' efficiency
As Our Office Manager:
Create an exceptional Workplace Experience in our London office and extend it to our other locations and remote teams
Manage day-to-day office operations, including maintenance, cleaning, catering, and supplier management
Lead the planning and execution of milestone company events and annual offsite activities
Actively lead company-wide monthly employee engagement initiatives and social activities
Proactively identify and address office space-related issues
Manage office supplies, IT equipment and snacks in line with company guidelines
Keep track of office-related budgets and assist in financial processes such as invoice and expense processing.
Organise travel and itineraries for Flexciton employees
Provide support for HR-related admin tasks, including onboarding and offboarding
Lead or support ad hoc projects related to Health & Safety compliance, facilities management, or office moves
What we are looking for...
This role would suit someone who cares about the people they support and strong passion for enhancing the overall workplace experience.
If you’re flexible, diligent with keen attention to detail and have a track record of foreseeing and mitigating issues before they arise, this role is for you!
Experience of working in customer service and/or office services support roles is highly desirable;
A track record of delivering engaging company events that inspire employees and support a wider employee engagement plan
Strong organisational and planning skills
Resourceful, dependable and trustworthy
Excellent time management skills and ability to multi-task and prioritise work
You have sharp attention to detail, problem-solving skills
An enthusiastic communication style, both verbal and written; you’ll need to be able to communicate well to all
Experience with Macbooks, Google Suite and related business and communication tools
Maintains confidentiality with all entrusted information
A huge drive to help Flexciton reach the next level