Legal Secretary
Posted a day ago
- Guildford, Surrey
- Permanent
- £30,000 to £32,000 /Yr
- Sponsored
- Expires In a month
Our client is seeking an experienced Legal Secretary to support a busy team within a professional environment. This is a pivotal support role, providing comprehensive administrative and secretarial assistance to ensure smooth day-to-day operations. The ideal candidate will be proactive, detail-oriented, and capable of working independently with professionalism and discretion.
Company Benefits:
* Competitive salary and annual bonus scheme
* Company pension scheme
* Life assurance
* Long service recognition
* 25 days’ holiday plus Bank Holidays
* Flexible and hybrid working options
Key Responsibilities:
* Produce high-quality correspondence and documents through audio typing and word processing
* Organise and maintain digital and physical filing systems, including opening, closing, and retrieving records
* Manage incoming and outgoing mail, copying tasks, and document dispatch
* Schedule appointments, manage diaries, and coordinate meetings
* Prepare and tidy meeting rooms; arrange refreshments as needed
* Welcome and assist clients or visitors in person and by phone, maintaining a friendly and professional manner
* Support colleagues with overflow work and mentor junior or temporary team members as required
* Maintain confidentiality of all documentation and sensitive information
* Operate internal systems and complete online forms when required
* Identify ways to improve efficiency and ensure documents meet high presentation standards
* Carry out general administrative tasks and respond to ad hoc requests
Experience and Skills Requirements:
* Prior experience in a similar administrative or secretarial role
* Minimum one year supporting senior professionals or working in a private client-facing team
* Fast and accurate typing skills
* Strong IT proficiency (Microsoft Office and relevant systems)
* Excellent organisational and communication skills
* Empathetic and professional approach when handling sensitive matters
* Strong attention to detail with the ability to manage multiple tasks and deadlines
* Collaborative team player with a proactive, can-do attitude
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted
Company Benefits:
* Competitive salary and annual bonus scheme
* Company pension scheme
* Life assurance
* Long service recognition
* 25 days’ holiday plus Bank Holidays
* Flexible and hybrid working options
Key Responsibilities:
* Produce high-quality correspondence and documents through audio typing and word processing
* Organise and maintain digital and physical filing systems, including opening, closing, and retrieving records
* Manage incoming and outgoing mail, copying tasks, and document dispatch
* Schedule appointments, manage diaries, and coordinate meetings
* Prepare and tidy meeting rooms; arrange refreshments as needed
* Welcome and assist clients or visitors in person and by phone, maintaining a friendly and professional manner
* Support colleagues with overflow work and mentor junior or temporary team members as required
* Maintain confidentiality of all documentation and sensitive information
* Operate internal systems and complete online forms when required
* Identify ways to improve efficiency and ensure documents meet high presentation standards
* Carry out general administrative tasks and respond to ad hoc requests
Experience and Skills Requirements:
* Prior experience in a similar administrative or secretarial role
* Minimum one year supporting senior professionals or working in a private client-facing team
* Fast and accurate typing skills
* Strong IT proficiency (Microsoft Office and relevant systems)
* Excellent organisational and communication skills
* Empathetic and professional approach when handling sensitive matters
* Strong attention to detail with the ability to manage multiple tasks and deadlines
* Collaborative team player with a proactive, can-do attitude
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted