Intellectual Property Administrator

On behalf of our client, a highly respected firm in the Intellectual Property sector, we are seeking an experienced Intellectual Property Administrator to join their dynamic records team. This is a fantastic opportunity to become part of a forward-thinking, supportive environment where attention to detail and precision are highly valued.

In this pivotal role as a Intellectual Property Administrator, you'll be responsible for maintaining accurate and up-to-date IP records throughout the full lifecyclefrom pre-filing to post-grant. You'll play a crucial part in ensuring deadlines are met, clients are informed, and records are managed with the highest level of accuracy.

Benefits:

Salary up to £34,000 per annum DOE
Location: Birmingham
Hours of work 9am to 17.15pm
36.5 hours per week
25 days annual leave + bank holidays
Hybrid availableKey Responsibilities:

Input and cross-check new IP cases on the records system
Manage filing receipts, client correspondence, and post-grant processes
Monitor and update key deadlines and due dates
Draft and issue standard and custom correspondence to clients, IP offices, and overseas agents
Generate and verify reports, including invoicing and filing-related documents
Track and process oppositions, assignments, renewals, and expirations
Load and maintain client/applicant information including special instructions
Conduct daily audits and generate ad hoc schedules as required
Support training within the records team and provide cover for Records Manager when neededSkills/Experience Required:

Strong knowledge of IP records systems and applicable legal frameworks
Experience using EPO and EUIPO mailboxes and navigating IP registers globally
Solid understanding of patent and trademark lifecycles and processes
High-level proficiency with Microsoft Office and Worksite (or similar DMS)
Excellent accuracy and attention to detail in data entry and reporting
Methodical, structured approach with the ability to manage multiple deadlines
CIPA/CITMA Administrator's course (desirable but not essential)
A proactive, team-oriented mindsetPlease apply today