Depot Administrator
Posted 2 days ago
- Kettering, Northamptonshire
- Permanent
- £27,000 to £30,000 /Yr
- Sponsored
- Expires In a month
Depot Administrator
Location: Kettering
Reports To: Depot Manager / Fleet Operations Manager
Salary: £27,000 + Bonus
Employment Type: Full-time / Permanent
Job Purpose
The Depot Administrator is responsible for providing administrative support to ensure the efficient operation of a busy fleet depot. This role involves coordinating vehicle servicing schedules, managing records and compliance documentation, liaising with suppliers and customers, and supporting the day-to-day operations of the depot team.
Key Responsibilities
Administrative Support:
Maintain accurate and up-to-date records of vehicle maintenance, MOTs, servicing, and repairs.
Process job cards, invoices, and purchase orders.
Monitor fuel usage, vehicle mileage, and defect reporting.
Customer & Supplier Liaison:
Act as the first point of contact for depot-related queries.
Schedule and confirm appointments for vehicle services and inspections.
Liaise with suppliers regarding parts orders, deliveries, and costings.
Compliance & Documentation:
Ensure vehicles meet legal and regulatory requirements (e.g., VOSA, DVSA).
Track and file all vehicle compliance documents including insurance, tax, tachograph data, and driver checks.
Systems & Reporting:
Use fleet management software to log and track vehicle performance and maintenance records.
Produce reports on fleet performance, downtime, costs, and service schedules.
Team Coordination:
Support workshop technicians by preparing necessary documentation and ensuring timely parts delivery.
Assist management with depot audits and process improvements.Requirements
Proven experience in an administrative role, preferably within the automotive or fleet industry.
Strong IT skills including Microsoft Office and fleet management software.
Excellent organizational and time management abilities.
Strong communication skills, both verbal and written.
Ability to work independently and as part of a team.
Knowledge of compliance requirements within fleet operations (desirable)
Location: Kettering
Reports To: Depot Manager / Fleet Operations Manager
Salary: £27,000 + Bonus
Employment Type: Full-time / Permanent
Job Purpose
The Depot Administrator is responsible for providing administrative support to ensure the efficient operation of a busy fleet depot. This role involves coordinating vehicle servicing schedules, managing records and compliance documentation, liaising with suppliers and customers, and supporting the day-to-day operations of the depot team.
Key Responsibilities
Administrative Support:
Maintain accurate and up-to-date records of vehicle maintenance, MOTs, servicing, and repairs.
Process job cards, invoices, and purchase orders.
Monitor fuel usage, vehicle mileage, and defect reporting.
Customer & Supplier Liaison:
Act as the first point of contact for depot-related queries.
Schedule and confirm appointments for vehicle services and inspections.
Liaise with suppliers regarding parts orders, deliveries, and costings.
Compliance & Documentation:
Ensure vehicles meet legal and regulatory requirements (e.g., VOSA, DVSA).
Track and file all vehicle compliance documents including insurance, tax, tachograph data, and driver checks.
Systems & Reporting:
Use fleet management software to log and track vehicle performance and maintenance records.
Produce reports on fleet performance, downtime, costs, and service schedules.
Team Coordination:
Support workshop technicians by preparing necessary documentation and ensuring timely parts delivery.
Assist management with depot audits and process improvements.Requirements
Proven experience in an administrative role, preferably within the automotive or fleet industry.
Strong IT skills including Microsoft Office and fleet management software.
Excellent organizational and time management abilities.
Strong communication skills, both verbal and written.
Ability to work independently and as part of a team.
Knowledge of compliance requirements within fleet operations (desirable)