Credit Control Manager
Posted 2 days ago
- West Bedfont, Surrey
- Temporary
- £23.44 /Yr
- Sponsored
- Expires In a month
Creditors Manager
Job Summary:
The postholder will be responsible for the management of the Trust’s Accounts Payable section and Team and will therefore be involved in identifying and implementing best practice as regards to the payment processes throughout the Finance Directorate and across the Trust. The postholder will be required to support the department through the provision of financial information for inclusion within monthly internal and external reports (e.g., Better Payment Practice) and relevant statutory returns (e.g. Agreement of Balances).
The postholder will be one of two staff working in a creditors section that posts and pays invoices from suppliers for the provision of goods and services to the Trust. They will be expected to post invoices and any credit notes in respect of the Trusts expenditure and deal with enquiries both with suppliers and other departments within the Trust. As the section receives a high volume of calls the postholder will be expected to have a good customer focus as they will be dealing with suppliers and fellow Trust staff at all levels both on the telephone and possibly face to face.
The post holder will be expected to use the Trusts Finance system after training. In addition the postholder will be expected to use the Trusts procurement system as well as Microsoft Office (Excel, Word). The post has a high keyboard content both through posting invoices and also in addressing customers account queries.
Location: Feltham.
Job Type: Temporary
Duration of booking: Temporary ongoing
Proposed start date: ASAP
Pay Rates: Up to £23.44 per hour PAYE inclusive of holiday pay
Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm
Sector: Healthcare
Based: Office / Hospital
Skills Knowledge and Experience
* Association of Accounting Technicians (AAT) Member or part qualified CCAB, plus supervisory experience.
* Evidence and record of personal development and training
* Experience of working within an accounts payable section for at least 5 years and of staff supervisory work in a finance department of at least two years. Experience and expertise in reconciliation and balances, VAT payments and deductions.
* Experience of producing high-level financial information, reports and analyses in accordance with NHS finance policies and other financial legislation Experience of working in a finance environment, with a thorough understanding of current Financial
* Accounting legislation i.e. IFRS
* High level of computer literacy and experience of computerised financial systems, software packages, and coding structures.
* Good knowledge and experience in the processes of an accounts payable section.
* Analyses, investigates and resolves financial queries and discrepancies.
* Understanding of NHS VAT and its application to purchase invoices.
Key Result Areas:
* Timely and accurate inputting and distribution of invoices and credit notes in accordance with timetables and to maximise the Trusts reporting of expenditure, also minimising duplicate payments. Prompt resolution of account holder queries so that outstanding debts do not build up unnecessarily.
MAIN DUTIES AND RESPONSIBILITIES OF THE POST:
* Responsibility for the provision of high quality creditor payments services and day to day planning ensuring that deadlines are met and the work load is managed. This includes the recruitment and management of one staff member and the assessment of their training and development needs.
* Supervise staff to ensure that proper procedures exist and are followed in the Section to set up new vendors on the system. Work with NHS Shared Business Services to ensure that vendor accounts are reviewed periodically and removed as necessary.
* The postholder will advise NHS Shared Business Services of any bank details, and changes, for suppliers ensuring that the correct documentation exists to support details. They will minimise the number of payments by cheque or faster payment, and maximise the number of creditor payments that are made by BACS (automated payment).
* To ensure that systems are in place so that the section staff are aware of the latest authorisation list as well as account code and cost centre code information.
* To ensure that invoices, credit notes and cheque requests allocated to the postholder are not duplicates of previously processed documents and that they are properly calculated (i.e. unit cost x price = value) and also that the correct VAT charge has been applied.
* To ensure that the postholder has a system for chasing outstanding invoices that have been sent out to departments for authorisation. Also responsible for the monthly review of the accruals code on the finance system to ensure only valid balances remain.
* To analyse invoices with a view to ensuring that the correct VAT treatment is applied to all invoices and credit notes such that the Trust maximises its recovery of VAT under the Contracted-Out Services and Business Activities regulations.
* To ensure that the postholder is up to date with the latest VAT issues (literature or courses/conferences) and to ensure that this knowledge is passed to section staff so that they are aware of what VAT can and cannot be recovered on purchases. They will also liaise with the Trust’s external VAT advisors when they carry out their quarterly audits.
* To ensure that invoices are processed to enable discounts to be maximised, contractual payments to be made by the required dates and for the remaining invoices to be paid in accordance with NHSE Better Payment Practice Code.
* To ensure that any invoices, credit notes and cheque requests not scanned by NHS Shared Business Services onto the finance system are given a sequential voucher number and filed correctly.
* To scrutinise statements from suppliers where received, reconcile them to the finance system and to obtain copies of outstanding invoices, credit notes as necessary.
* Responsibility for weekly payment runs to suppliers ensuring that system outputs are correct. Liaise with the Head of Financial Services to ensure funds are available to meet payment runs, amending the value of payment runs as necessary and identifying and prioritising payments which if not made will be detrimental to the Trust. Producing twice weekly ‘urgent’ cheques as necessary and supervising the distribution of cheques and remittance advices to suppliers.
* Responsible for the completion of information for monthly finance reports/reconciliations, Annual Accounts, and other ad-hoc reports as required. This requires good knowledge of excel as the postholder will be expected to use some advanced functionality
Job Summary:
The postholder will be responsible for the management of the Trust’s Accounts Payable section and Team and will therefore be involved in identifying and implementing best practice as regards to the payment processes throughout the Finance Directorate and across the Trust. The postholder will be required to support the department through the provision of financial information for inclusion within monthly internal and external reports (e.g., Better Payment Practice) and relevant statutory returns (e.g. Agreement of Balances).
The postholder will be one of two staff working in a creditors section that posts and pays invoices from suppliers for the provision of goods and services to the Trust. They will be expected to post invoices and any credit notes in respect of the Trusts expenditure and deal with enquiries both with suppliers and other departments within the Trust. As the section receives a high volume of calls the postholder will be expected to have a good customer focus as they will be dealing with suppliers and fellow Trust staff at all levels both on the telephone and possibly face to face.
The post holder will be expected to use the Trusts Finance system after training. In addition the postholder will be expected to use the Trusts procurement system as well as Microsoft Office (Excel, Word). The post has a high keyboard content both through posting invoices and also in addressing customers account queries.
Location: Feltham.
Job Type: Temporary
Duration of booking: Temporary ongoing
Proposed start date: ASAP
Pay Rates: Up to £23.44 per hour PAYE inclusive of holiday pay
Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm
Sector: Healthcare
Based: Office / Hospital
Skills Knowledge and Experience
* Association of Accounting Technicians (AAT) Member or part qualified CCAB, plus supervisory experience.
* Evidence and record of personal development and training
* Experience of working within an accounts payable section for at least 5 years and of staff supervisory work in a finance department of at least two years. Experience and expertise in reconciliation and balances, VAT payments and deductions.
* Experience of producing high-level financial information, reports and analyses in accordance with NHS finance policies and other financial legislation Experience of working in a finance environment, with a thorough understanding of current Financial
* Accounting legislation i.e. IFRS
* High level of computer literacy and experience of computerised financial systems, software packages, and coding structures.
* Good knowledge and experience in the processes of an accounts payable section.
* Analyses, investigates and resolves financial queries and discrepancies.
* Understanding of NHS VAT and its application to purchase invoices.
Key Result Areas:
* Timely and accurate inputting and distribution of invoices and credit notes in accordance with timetables and to maximise the Trusts reporting of expenditure, also minimising duplicate payments. Prompt resolution of account holder queries so that outstanding debts do not build up unnecessarily.
MAIN DUTIES AND RESPONSIBILITIES OF THE POST:
* Responsibility for the provision of high quality creditor payments services and day to day planning ensuring that deadlines are met and the work load is managed. This includes the recruitment and management of one staff member and the assessment of their training and development needs.
* Supervise staff to ensure that proper procedures exist and are followed in the Section to set up new vendors on the system. Work with NHS Shared Business Services to ensure that vendor accounts are reviewed periodically and removed as necessary.
* The postholder will advise NHS Shared Business Services of any bank details, and changes, for suppliers ensuring that the correct documentation exists to support details. They will minimise the number of payments by cheque or faster payment, and maximise the number of creditor payments that are made by BACS (automated payment).
* To ensure that systems are in place so that the section staff are aware of the latest authorisation list as well as account code and cost centre code information.
* To ensure that invoices, credit notes and cheque requests allocated to the postholder are not duplicates of previously processed documents and that they are properly calculated (i.e. unit cost x price = value) and also that the correct VAT charge has been applied.
* To ensure that the postholder has a system for chasing outstanding invoices that have been sent out to departments for authorisation. Also responsible for the monthly review of the accruals code on the finance system to ensure only valid balances remain.
* To analyse invoices with a view to ensuring that the correct VAT treatment is applied to all invoices and credit notes such that the Trust maximises its recovery of VAT under the Contracted-Out Services and Business Activities regulations.
* To ensure that the postholder is up to date with the latest VAT issues (literature or courses/conferences) and to ensure that this knowledge is passed to section staff so that they are aware of what VAT can and cannot be recovered on purchases. They will also liaise with the Trust’s external VAT advisors when they carry out their quarterly audits.
* To ensure that invoices are processed to enable discounts to be maximised, contractual payments to be made by the required dates and for the remaining invoices to be paid in accordance with NHSE Better Payment Practice Code.
* To ensure that any invoices, credit notes and cheque requests not scanned by NHS Shared Business Services onto the finance system are given a sequential voucher number and filed correctly.
* To scrutinise statements from suppliers where received, reconcile them to the finance system and to obtain copies of outstanding invoices, credit notes as necessary.
* Responsibility for weekly payment runs to suppliers ensuring that system outputs are correct. Liaise with the Head of Financial Services to ensure funds are available to meet payment runs, amending the value of payment runs as necessary and identifying and prioritising payments which if not made will be detrimental to the Trust. Producing twice weekly ‘urgent’ cheques as necessary and supervising the distribution of cheques and remittance advices to suppliers.
* Responsible for the completion of information for monthly finance reports/reconciliations, Annual Accounts, and other ad-hoc reports as required. This requires good knowledge of excel as the postholder will be expected to use some advanced functionality