Administrator

Contract Type:

Summary:

The role of Administrator involves providing comprehensive support to ensure the efficient operation of office systems and site management tasks. Key responsibilities include scanning and uploading delivery notes and relevant documentation to shared drives, obtaining quotes from suppliers, and coordinating orders with the procurement team. The Administrator will compile data for various reports, manage routine inspections for safety equipment, and liaise with security providers for coverage during weekends and bank holidays. Additional duties consist of managing SMS inspections, transferring completed documentation to designated folders, maintaining communication with suppliers and stakeholders, and ensuring meticulous record-keeping.

Skills:

Excellent organisational and time management skills
Strong communication and interpersonal abilities
Detail-oriented with accurate data processing
Ability to prioritise tasks effectively
Proficient in document management and filing systems
Capable of liaising with suppliers and stakeholders
Problem-solving skills and initiative
Knowledge of health and safety regulations
Experience in managing routine inspections and safety equipment
Ability to work independently and as part of a team

Software/Tools:

Microsoft Office Suite (Excel, Word, Outlook)
Document management systems
SAP or similar ERP systems

Certifications & Standards:

Knowledge of Health and Safety standards
Familiarity with data protection and confidentiality standards