Administrator Receptionist

Our client has a full-time, permanent vacancy for an Administrator/Receptionist to join their friendly team.

Responsibilities:

Welcoming clients, visitors and staff attending the office

Following visitor sign in procedures when visitors arrive for meetings

Monitoring of the suite of meeting rooms to ensure they are kept tidy and in good working order for all meetings

Provision of appropriate refreshments within the meeting rooms as and when requested

Supporting the setup of meeting rooms and catering for client and/or staff events

Assist with meeting room bookings

Answering and directing incoming calls across offices

Directing of enquiries to the relevant departments

Ensure attendance registers are printed and updated accordingly

Responsibility for incoming and outgoing post and arranging distribution of post internally.

Dealing with incoming deliveries

Management of the Franking machine and liaison with Royal Mail

Managing the ordering of stationery

Support in the ordering of supplies

Binding of relevant documents

Support with laminating activities

Support with file retrievals from off-site storage

Scanning, preparing and photocopying documents

Ensure reception area is neat and tidy at all times

General administrative duties

Requirements:

Previous experience in a similar role would be ideal but experience in a customer facing role would be beneficial

Enjoy a high level of interaction with clients, staff and visitors displaying a welcoming and professional approach at all times

Friendly and professional manner

Excellent verbal and written communication skills

Excellent telephone manner

Confidentiality, discretion and diplomacy with the ability to deal tactfully and diplomatically with a wide range of people

Excellent time management skills demonstrating the ability to organise and manage changing priorities on an ongoing basis

Ability to demonstrate a courteous, helpful and service-orientated manner both in person and on the phone

Ability to work both autonomously and within a team with a positive ‘can-do’ attitude and strong interpersonal skills

Efficiency, reliability and flexibility

Ability to use initiative when required

Proven IT skills, including MS Word, Outlook and Excel

A valid driving licence would be advantageous

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so