Administrative Officer

Venesky-Brown’s client, a public sector organisation in Forres, Inverness is currently looking to recruit an Administrative Officer for an initial 3 month contract with potential to extend on a rate of £13.38/hour PAYE. This role will be based fully onsite. The working hours are 35 hours per week.

Responsibilities:
 
- To provide administration and support for our Programmes
- To assist the Operations Team in ensuring the efficient and effective operations of the School of Innovation and Technology across two locations
- To develop efficient administration processes and procedures for the organisation
- To assist the Operations Director and the Operations Team in providing support and processes for the movement of customers within the Highlands of Scotland and between the two locations
- To liaise with Programme Leads in order to maintain good communication networks and clear Programme pathways
- The post holder’s main responsibilities will be to provide Administration for the Programmes of Work within the organisation
- Support all administrative tasks – including, invoice processing, travel and accommodation bookings, purchasing of goods and consumables
- Assist with the coordination and planning of a range of events throughout the School of Innovation and Technology
- Communicate with suppliers about events and discuss requirements to ensure all visitors have relevant details on event
- Assist the Academic Support Manager, Operations Director and SIT staff in order to provide Welfare Support to all customers, in liaison with Customer Support Services
- Minute taking at meetings
- Undertake additional support tasks as agreed with the Support Manager, Operations Director, the Operations Team
- Book venues, catering, transport and equipment where necessary to support the movement of customers and visitors
- Actively contribute to the development of administration processes for the organisation
- Providing a high level of support to the Customer Support Manager, Operations Director and the organisation
- Gaining an understanding and maintaining a knowledge of a wide range of projects across a distributed team
- Ability to prioritise multiple tasks and meet deadlines

Essential Skills:
 
- Excellent written and verbal communication skills
- A high level of organisational and problem-solving skills
- Time management skills with the ability to prioritise competing tasks and the ability to work to deadlines
- Motivation and enthusiasm
- Discretion when handling personal and sensitive data
- Strong team working and collaboration skills
- An ability to self-direct as well as work as part of a distributed team
- A comprehensive knowledge of Microsoft Office and Adobe software and an ability to learn new software as required
- A willingness to travel within Scotland to support the programs of work within the School of Innovation and Technology
- Educated to Higher Grade level or equivalent or have substantial experience in a similar post
- Numerate with a keen eye for detail
- Experience of Microsoft Office and Adobe software
- Highly organised with an ability to take initiative
- Experience of providing administrative support in an office environment would be an advantage

INDADMIN