/ Job ID [9885770]

Personnel / Training Coordinator

Posted 12 days ago

  • Great Yarmouth, Norfolk, East England
  • Permanent
  • External
  • Expires In 16 days
P+S Personnel are pleased to be working on behalf of our clients, who are currently recruiting a Personnel / Training Coordinator to join their team based in Great Yarmouth on a full time, permanent basis.
Job Purpose:
To assist with the recruitment, mobilisation and training of personnel to offshore/overseas locations. To ensure the competence of all newly recruited workers whilst also providing recruitment and logistical support to the Senior Personnel Co-ordinator. To provide a variety of administration support to the Personnel, Training & HR departments.
Co-ordination of personnel/logistics. Maintain and manage administrative activities intrinsic to the Personnel department and training administration. Verify pre-requisite competencies to comply with Industry, Company and Client standards. Co-ordination of personnel movements/logistics, maintain the training matrix, to manage training administration.
Main Duties:
* Assist in the recruitment of competent personnel in relation to field/project requirements
* Make travel arrangements for offshore and overseas mobilisations and demobilisations for company personnel, to include booking flights, hire cars, taxis and hotels
* Ensure that the personnel movements database is kept up to date at all times
* Accurate and timely completion of mob and demob trackers with supporting documentation for the Finance department
* Research any visa, travel or immunization queries in relation to personnel mobilisations
* Process visa applications for personnel travelling abroad. Manage and maintain associated excel spreadsheet and records
* Arrange offshore inductions and issue associated forms and documents
* Provide cover on the out of hours call out rota for Personnel Logistics
* Liaise with Materials Department to ensure appropriate PPE is available
* Enter, update and maintain offshore personnel information within the Access database as required
* Issue out, and follow up on the return of Contractor Agreements to offshore Ltd Co. and CIS workers via Docusign
* Verification of Ltd Co. and CIS insurance certification in accordance with Contractor Service agreements
* Maintain tracker for submission of Ltd Co and CIS insurance certificates and policy expiry dates
* Issue out and follow up on computer based training for new starters and existing workers via the LMS as appropriate and report on any gaps/non-compliance.
* Verification of trade specific qualifications / competence requirements in accordance with legislative, Company and client requirements
* Ensure all offshore personnel files are maintained with current certificates/qualifications including passports / eligibility to work etc
* Maintain and update training matrix for field staff and workshop based personnel
* Maintain training certificates and log on necessary paperwork and database for offshore personnel
* Book all training courses/medicals and survivals for offshore personnel and arrange travel/accommodation, if required
* Maintain training log for personnel files on receipt of certificate
* Arrange offshore inductions and issue associated forms and documents
* Any other general administrative tasks, commensurate with the role as necessary
* Adhoc reception cover during periods of absence/annual leave
Person Specification:
Good working knowledge of industry specific training and competency requirements
Demonstrable experience in logistics and personnel co-ordination
A good standard of education: eg GCSEs or equivalent.
Computer literate, to include word, excel and outlook
Be able to work under pressure and use own initiative.
Good communication skills
Confident telephone manner
Previous offshore recruitment/ training experience (advantageous)
If this is a role you are interested in, please apply online ensuring your CV is up to date