Are you an experienced Office Manager?
We have an amazing opportunity and are working with a professional client who are looking for an experienced Office Manager based within a Secure Facilities in Exeter. You will maintain the office premises and work with the Director of Secure Facilities to ensure alignment with office operations and company standards.
Your duties include managing the facility including (but not limited to) maintenance, health and safety, maintain office records, assist the finance and delivery teams with invoicing and administration, manage security vetting, provide administrative support to the on-site leadership team and AU Head Office and provide any additional support to other departments as and when required.
You will coordinate front-desk activities, including distributing correspondence and deliveries, handling incoming calls, first point of contact for visitors, liaising with various vendors and with the property management team.
§ Maintain welcoming environment for our visitors and employees
§ Responsible for procurement of all office supplies and equipment, ensuring functionality of such
§ Maintain a clean, organised, functional and comfortable office space, encouraging others to do the same
§ Liaise with Facility Management vendors - e.g. cleaning, security services
§ Assist in the onboarding of new hires
§ Responsible for Health and Safety including completing DSE and risk assessments, recording any health and safety incident(s) and near misses, reporting any recordable incident(s) to the HSE as required by law and follow through any corrective actions with the Senior Leadership Team
§ Organise maintenance of the facilities as and when required
§ Support the Senior Leadership Team as an when required
§ Administrative finance tasks including (but not limited to) sales invoicing, debt recovery, banking, petty cash and scanning
§ Responsible for managing and maintaining office policies and procedures
§ Assist with annual financial audits
§ Arrange company events annual meetings, and social events, including the hiring of premises
§ Arrange travel as and when required
§ Be the go-to person for all office enquiries
§ Carry out any other reasonable duties within your capability
The ideal candidate will have a Bachelors degree (desirable) in business administration, communications, or a related field, be able to demonstrate hands-on experience in managing and co-ordinating office maintenance and support, experience of managing Health and Safety, experience of Finance administration, good IT skills, especially Office 365, Word, Excel & PowerPoint and Security clearance to the level of SC, the cost of which will be covered by my client.
If you have the necessary skills and want to work for a successful Company then this could be the job for you