Administration Admin Assistant Account Administrator Executive Assistant Executive PA HR Administrator Administration Manager Medical Secretary Office Administrator Office Manager Administration Team Leader Business Support Officer Clerical Assistant Commercial Secretary Company Secretary Construction Secretary Contracts Administrator Contracts Coordinator Corporate Receptionist Data Administrator Data Entry Administrator Data Entry Assistant Data Entry Clerk Data Entry Operator Department Administrator Depot Administrator Document Controller Executive Administrative Assistant Executive Secretary File Clerk Filing Clerk Front Desk Coordinator Front Desk Receptionist Reception Administrator Reception Manager Receptionist Administrator Receptionist Part Time Receptionist Switchboard Senior Administrator Service Receptionist Superintendent Technical Administrator Weekend Receptionist Word Processor Secretarial Assistant Business Unit Coordinator Business Administrator Trust Administrator SSAS Administrator Admin Receptionist Administration Apprentice Administration Assistant Administration Part Time Administration Support Assistant Administration Support Officer Assistant Centre Manager Assistant Document Controller Assistant Manager Assistant Personal Assistant Assistant Project Manager Back Office Administrator Backup Administrator Bilingual Personal Assistant Booking Coordinator Branch Office Administrator Bureau Operator Business Administration Business Administration Apprentice Business Development Administrator Business Services Assistant Business Support Business Support Coordinator Call Centre Administrator Case Administrator Census Coordinator Clerical Data Entry Data Input Data Inputters Data Processing Database Entry Clerk Debrief Clerk Development Administrator Development Associate Document Administrator Document Collection Agent Document Imaging Specialist Document Production EA - 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840 Executive Personal Assistant Jobs found


External

Executive Assistant

Jobs in Canary Wharf,Tower Hamlets,Greater London,London

£40,000 - £61,000 /Annum
 Any
 Posted about : 4 days ago

Kind Consultancy is working with a large regulatory organisation which is currently seeking a Executive Assistant to join their head office on a part time 12 month fixed-term contract, working 21 hours across three days each week. The Executive Assistant will support the Chairman of the organisation’s Board of Directors through a wide range of professional secretarial activities, including: * Commissioning and reviewing briefings and writing steering briefs * Organising meetings, preparing the Chairman for meetings and ensuring they have all the relevant information necessary to make each meeting a success * Ensuring all customer contact is handled appropriately, checking drafts to ensure the Chairman’s responses are clear, concise and in-line with the Chairman’s tone * Managing information flow, ensuring the Chairman is always appropriately informed to enable them to make effective decisions * Holding oversight of the Chairman’s e-mails, prioritising them so that attention is efficiently directed * Managing the Chairman’s Personal Assistant, providing advice on incoming requests and motivating them to make sure the Chairman’s diary is well maintained * Building effective working relationships with internal and external stakeholders, developing an in-depth knowledge of the organisation and it’s partners Our ideal candidate for the Executive Assistant contract: * Has previous experience as an Executive Assistant or Private Secretary to a board member * Has previously managed direct reports * Has exceptional organisational skills, able to prioritise effectively and manage a complex, varied workload, facing simultaneous competing demands and keeping to tight deadlines * Has very well developed written, analytical and oral communication skills with consistently outstanding attention to detail * Has a successful track record of building strong working relationships, able to influence and negotiate with a range of stakeholders up to the most senior level * Experience of Executive Assistant work in a large, complex organisation would be highly desirable If you’re interested in the Executive Assistant contract, you have the skills and experience we’re looking for and you’re available to start immediately, please submit an updated CV today

External

Administrative Assistant/ Executive Assistant

Jobs in Central,Cardiff / Caerdydd,South Glamorgan,Wales

£22,000 - £25,000 /Annum
 Permanent
 Posted about : 4 days ago

Administrative Assistant Permanent Cardiff 20- 30 hours per week Smart Solutions have a permanent position for an Administrative Assistant/ Executive Assistant based in Cardiff. The successful applicant will work with CEO of the business, in diary management, minute taking, and board reporting activities. You will also be asked to support additional departments within the business from time to time This is a demanding and broad ranging role with a huge amount of responsibility in the management of company and staff affairs. You must be an intelligent and pro-active self-starter with the confidence, organisation and resourcefulness to handle the job. Main Duties Include; * Assisting with confidential Management administration as required * Collating weekly reports from Senior Management across the business into a comprehensive format. * Analyse reports to filter, adapt and manipulate data to identify trends and report back to the Managing and Operations Directors * Personal assistant tasks for the directors, including, but not limited to, diary management, extensive email correspondence, creating agendas and organising both internal and external meetings * Attending meetings and producing follow-up notes * Dealing with all telephone enquiries and external requests * Organising complex travel itineraries and travelling with director and booking accommodation where required * Filing, Photocopying, processing mail. * Assisting with the administration of key events * Manage Focal Point, overall annual leave and Expense claim requests whilst analysing the data, identifying key trends and areas of concern * Support with the communications between England and Wales sub-divisions * Collate service notes from various client visits, identifying any concerns or trends within the regions. * Working with the Board to ensure that the reporting & meeting structure process is clear and the deadlines for this are met * Be a champion of the culture and standards of the business * Management of diaries and coordinating meeting requests for the CEO * Overseeing the timely delivery of submissions as a support to the CEO * Preparing documents, including word processing correspondence, monthly reports and presentations for management * Organising travel, accommodation, itinerary arrangements and expenses management * Attending meetings, including board meetings – taking minutes, noting action points and following them up * Organising team events, off site appointments and social events * Liaising with external providers on behalf of the CEO Skills & Experience Required * Be able to prioritise workload as this is a multifunctional role. * Full UK Driving License * Have a polite telephone manner * Have good attention to detail * Have excellent communication skills, both verbal and written * Adopt a flexible approach to working * Be confident in the use of Excel, Word, PowerPoint, email and database programs (training can be provided). * Produce accurate work * Be of smart appearance Hours off Work 20- 30 hours per week: Monday to Friday Core hours 8am to 4pm Salary £22,000- £25,000 pro- rata An up to date CV is essential to apply

External

Regulatory Support Administrator

Jobs in Chester Road,Birmingham,West Midlands

£20,000 - £20,000 /Annum
 Permanent
 Posted about : 3 days ago

Regulatory Support Administrator Birmingham, West Midlands About Us Set up under the Gambling Act 2005, the Gambling Commission is committed to safeguarding the public against any detrimental impact brought about by gambling. We do this by keeping crime out, protecting children and vulnerable people and ensuring the commercial gambling industry is run fairly and openly. We work with the legal system, the public health system, community groups and the industry itself to understand how we can protect the interests of as many people as possible, as effectively as possible. We’re currently looking for a Regulatory Support Administrator to support our Issue Management Group (IMG) and Case Management Group (CMG) secretariat function. Internally, this role is known as Officer – Complex Case and Issue Management Group Support. The Benefits - Salary of circa £20,000 per annum - Civil service pension - Flexible working - 26 days’ holiday per annum - Option to buy up to five days’ extra annual leave - Additional benefits Joining us means joining a dynamic, high profile sector and being at the cutting edge of regulation, where the work you do has a real impact on people’s lives. It also means joining an organisation that is inclusive, that respects work-life balance and is completely dedicated to helping you achieve your full potential. Whether that’s through flexible working, really understanding how you work best or exposing you to real opportunities to challenge yourself, if you’re passionate about making your mark on the industry and on society, then we will help you do that. The Role As a Regulatory Support Administrator, you will be tasked with ensuring that our priorities are met and focus remains on protecting consumers and raising standards. You will enable the Commission to safeguard the public interest by keeping crime out of gambling, protecting children and vulnerable people, and ensuring that the gambling industry is run fairly and openly. Sitting within the enforcement function, this administrative role will involve: - Supporting the IMG CMG Co-ordinator - Ensuring effective planning, resourcing, monitoring, reporting and risk management is in place - Attending and providing and secretariat support at meetings - Assisting in the delivery of quality assurance - Monitoring the delivery of case management plans, future planning cycles and agreed actions - Managing a demanding administrative workload - Arranging a high volume of meetings at short notice - Updating various action/tracker logs and tasks which are spreadsheet based - Monitoring group Outlook inboxes - Providing support to Senior Managers in the preparation of the Annual Report, Annual Review and monthly Chief Executive Officer Report to Board About You To be considered as a Regulatory Support Administrator, you will need: - Previous experience of working to tight deadlines and targets and managing a demanding administrative workload - Experience of working in a dynamic environment - Experience of minute taking - Audio typing experience - Excellent planning and organisational skills with the ability to recognise and manage priorities - The ability to work with individuals at all levels of the Commission and strengthen existing relationships with external stakeholders - Accurate typing ability - To be fully conversant with Microsoft Word, Excel, PowerPoint, the internet and Outlook to an intermediate level Project management experience in an operational environment would be beneficial to your application. A good working knowledge of regulatory environments/operations would also be an advantage. Proven analytical skills with the ability to summarise and communicate complex information and identify key points would be equally desirable. Other organisations may call this role Project Administrator, Team Administrator, Secretary, Executive Assistant Personal Assistant, EA, PA, Team Assistant, or Support Administrator. The closing date for applications is the 7th February 2021. Interviews will be held via Microsoft Teams. We reserve the right to change the closing date depending on the number of responses received. Please submit your application as soon as possible to ensure it is considered in the selection process. So, if you’re seeking your next challenge as a Regulatory Support Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency

External

Junior Executive Assistant

Jobs in Aldgate,City of London,Greater London,London

 Permanent
 Posted about : 4 days ago

Vitality, Junior Executive Assistant, London, £Competitive + Bonus + Benefits We’re the UK insurer and investment provider that rewards people for positive lifestyle choices. With 1.25m+ UK members and more than 25m globally, we’re out to make the world a healthier, happier place. That applies as much to our people as it does to our members. So, as well as a highly competitive pay package, you’ll enjoy: complimentary breakfasts; regular onsite physical and mental wellness workshops; on-site health checks; annual flu jabs, and access to our full range of partners and rewards. It’s what we call offering shared value, because a healthy, happy team is good for us, good for our members, and good for you. As our Junior Executive Assistant, you’ll get the benefits our members enjoy, including: - Our award-winning private Vitality Health insurance + wellness incentive programme - Access to The Vitality Programme – Apple Watch, Waitrose and Partners, Garmin, Amazon Prime, Champneys Spa days, Rakuten TV and half-price gym memberships to name a few! - Personal health fund + Life Assurance - Stakeholder Pension Plan with employer contribution - 25 days annual leave + Bank holidays + option to buy and sell 5 more - Flexible benefits package - Internal incentives, competitions, and awards – a chance to win football and sports tickets or even be in with a chance to have a holiday of a lifetime - A genuine opportunity to grow and establish a long-term career As our Junior Executive Assistant, you will form a key part of the CEO’s Office and provide executive support to the Chief of Staff, the CEO and other members of the group executive team. Responsibilities of our Junior Executive Assistant include: - Producing high-quality PowerPoint presentations for product launches, sales conferences, staff roadshows, external meetings, etc - Supporting other elements of the CEO’s communications strategy including the preparation of written notes, scripts for videos/presentations, etc - Preparing board reports and other papers for quarterly board meetings - Creating and updating dashboards to track changes in key group metrics - Providing information on the performance of Vitality’s businesses to Discovery (Vitality’s parent company) - Providing input into Discovery’s interim and annual results market announcements - Leading on analytical and modelling work relating to special projects and strategic initiatives - Coordinating administrative elements of group leadership team meetings - Attending meetings of the group leadership team and taking minutes, summarising actions, and tracking high priority initiatives - Planning and executing senior management strategy sessions, all-hands meetings, etc - Sensitively managing confidential, strategic, personal, and business-critical information - Picking up and resolving and items requiring special attention - Supporting the CoS with the delivery of strategic projects within the remit of the CEO’s Office - Acting as a representative of the CoS/attending meetings on the CoS’s behalf if requires - Appraising incoming business issues and personally resolving those with low risk/short term implications - Identifying opportunities and taking action to build working relationships, proactively setting up a network of contacts and partnerships for future use Skills and experience required to be our Junior Executive Assistant: - An actuarial student, making good progress toward qualifying as an actuary, or similar academic background, with a track record of excellent results - Proven work experience within a similar environment - Exceptional analytical, problem-solving and research skills - Sophisticated written and verbal communication skills for executive level internal and external delivery - Capability of working under pressure using own initiative - The ability to deal with ambiguity and continuous change - Good planning, monitoring and reporting skills - The ability to operate across many levels, from doing menial tasks through to detailed analysis and understanding of complex operational and financial topics - An aptitude for learning and willingness to develop and expand role where required - The ability to balance delivery of key tasks, prioritising work according to business pressures and deliverables - Advanced knowledge of MS Office suite Closing Date: Friday 5th February 2021 Working for Vitality, you'll experience an exciting mix of creativity and innovation, within a framework of challenging objectives and a passion for delivering the best. Our people are chosen for their skills, knowledge, enthusiasm, and attitude but above all, their belief that anything can be achieved. If you feel you have the skills and experience to become our Junior Executive Assistant, then please click ‘apply’ today

External

Personal Assistant - Part Time - Charity Organisation

Jobs in Dewsbury,Kirklees,West Yorkshire,Yorkshire and the Humber

£20,000 - £22,000 /Annum
 Permanent
 Posted about : 7 days ago

Personal Assistant to the Chief Executive Officer The role is currently home based due to COVID-19 however hopefully later next year the role will be based in Dewsbury at Head Office. The position is permanent on a part time basis of 18.75 hours per week (exact days and times to be discussed) and is paying £22,000 FTE. Job Description The postholder will provide professional and wide-ranging PA support to the Chief Executive Officer and secretarial support to the Chair and Board of Trustees. This role will require providing confidential administrative support to the CEO, including diary management, note/minute taking, action monitoring, report reviewing and data analysis. The postholder will work in conjunction with other Head Office colleagues, and will assist in the development of the organisation as appropriate. Person Specification for Personal Assistant to Chief Executive Officer Essential Requirements: Genuine commitment to the values and ethos of the organisation. Experience of working in a comparable role. Ability to work with and maintain confidential information. Excellent communication skills (in person and written). Ability to effectively manage and prioritise a complex workload and meet deadlines. Strong attention to detail. Highly competent IT skills across Microsoft packages and other systems. Experience of taking accurate minutes. Demonstrable level of numeracy and ability to understand and analyse statistical information. Successful track record of working with internal and external stakeholders at seniormanagement and trustee level. Demonstrable experience in producing high quality, professional communications. Ability to edit accurately and proofread. Demonstrable experience of researching, collating, and writing information and briefing reports. Ability to work flexibly including occasional evenings as needed.Desirable Requirements: Understanding of charity governance and administration. Understanding of accessible information requirements.Apply Now All applicants will receive feedback within 3 working days of their application via email. Successful candidates will be contacted to discuss further and receive full job descriptions etc

External

Personal Assistant

Jobs in GreaterLondon, St Greater London

 Any
 Posted about : 6 days ago

Fixed Term Contract 12 Months (with an opportunity to continue with Fresh) Here at Fresh, we are now looking for a Personal Assistant to provide a comprehensive, confidential, and professional support service to our Chief Operating Officer and Director of Experience in all aspects concerned with the efficient and successful operation of the company. Diary management of the COO & Director of Experience ensuring that appropriate time is put in place for meetings, preparation and project work and due consideration is given for travel and other workload commitments. Managing and maintaining the COO’s and Director of Experiences’ diary and ensuring that appropriate time is put in place for meeting preparation and project work will be a key aspect of the role so effective time management skills including due consideration for travel arrangements and other workload commitments are essential. As part of the role, you will be filtering general information requests including phone calls, re-directing calls, or dealing with calls where appropriate. As Personal Assistant, you will also manage the meeting process, ensuring agendas and minutes are produced, circulated, prepare papers, files, and travel arrangements for meetings, guaranteeing the Director has all the necessary information. About You This is an extremely varied role supporting a member of the Executive team and therefore we require a pro-active and confident individual who can effectively manage a broad range of tasks and initiatives. You will be an excellent team player with flexibility to meet the needs of the business, you will have good IT knowledge including the ability to use the Microsoft Office suite of packages. With excellent communication skills and a strong attention to detail, you will be able to work under pressure to meet deadlines and have good file management. Although this role is a fixed term contract, due to continued growth within the company, there may be an opportunity to continue with Fresh after this contract comes to an end. About Us Part of the Watkin Jones Group, Fresh is a Third-Party Operator within the Residential for Rent Sector and celebrated their 10th Anniversary in 2020. Fresh is now the largest third-party operator of student accommodation in the UK managing in excess of 20,000 units. Working with developers, investors and universities, we turn great buildings into great places to live. Why Join Us? In return for your hard work and dedication, we can offer you some extensive benefits which include; 25 days annual leave plus bank holidays (increasing to 28 days with service), death in service benefit, pension scheme with 2% employer contributions, season ticket loan, cycle to work scheme and Perkbox

External

Executive Assistant

Jobs in Lewes,East Sussex,South East England

£35,000 - £35,000 /Annum
 Permanent
 Posted about : 3 days ago

Office Angels is delighted to be exclusively recruiting on behalf of one of our key clients based in beautiful Lewes. We are seeking an experienced Executive Assistant to provide high level and confidential administrative support to a high profile senior executive. This role would particularly suit an EA from a creative industry. Your responsibilities will include: Diary management and booking of meetings Organising and administering events Attending meetings and taking minutes Booking of UK and overseas travel Processing expenses Some personal PA support as required Support other teams with ad-hoc administration About you: Experience as an EA at a senior level Excellent IT skills - intermediate MS Office skills and fast accurate typing Excellent communication skills Highly organised with the ability to autonomously Able to work with a high level of confidence and discretion More about this exciting opportunity: Free onsite parking Subsidised meals onsite Competitive starting salary of £35k p/a Working hours Monday - Friday 9am - 5pm (some flexibility required) Free weekly onsite Physiotherapist visits Impressive office location Immediate start available To learn more about this fantastic opportunity, apply with your CV today! Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy. Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - (url removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

External

PA Executive (PT)

Jobs in Liverpool,Merseyside,North West England

£11 - £12.5 /Hour
 Any
 Posted about : 5 days ago

My Client is looking for an experienced Executive PA to work for a small dynamic company. This is an exciting opportunity for someone who is looking to work in a face paced, complex environment. You will be responsible in providing support to the CEO of the company. They are looking for someone who is: Very well organised, can use own initiative and take control of situations. Someone who is friendly, warm and confident. Expected to organise workloads, documents, office area and people. Have extensive diary management, ability to track and trace documents as well as managing and dealing with emails and responding when appropriate. Minute taking. Able to manage and organise complex, sensitive and confidential documents, reports and information. Must have good IT skills, excel skills, ability to create presentations and inserting graphs and data. Strong communication skills and confidence when answering phone calls. Can multitask and take on new responsibilities and tasks when needed. The job can be very complex so must be able to manage workloads and be willing to be a team player and step in whenever needed. General Administration and Personal Assistant duties. If you are looking for an exciting challenge and want to be part of a company that help and support their community, we would love to hear from you. To apply for this role please click the relevant link. Adecco aim to respond to all applicant's, however due to the large volume of applications we receive this may not always be possible. Should you not receive a response within five working days please accept this as notification that you have not been short-listed on this occasion. Adecco is an equal opportunities employee Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

External

Personal Assistant

Jobs in Witney,West Oxfordshire,Oxfordshire,South East England

 Contract
 Posted about : 5 hours ago

JOB ROLE: Personal Assistant LOCATION: Witney TYPE: 12 month Contract PAY RATE: Market rate Are you an organised Personal Assistant who would like to make a meaningful contribution to a team? Are you passionate about providing an efficient and effective PA and administrative service? Randstad are recruiting a Personal Assistant on behalf of a global medical device and healthcare leader, who are dedicated to helping people reach their full health potential. Responsibilities will include: Various filing duties. Managing the Head of HRs calendar, scheduling his meetings and managing his email. Doing administrative tasks for various projects. Note taking in meetings. Generating and issuing HR reports when required. Support the Project and HR team by generating communication updates. Support the HR Team by preparing materials and handouts. Additional ad hoc administrative tasks. Ideal Experience/Qualifications: Strong use of Microsoft Office, including Excel. Good working knowledge of contracts and administration. Presentation skills and ability to engage with audiences. A high level of accuracy and diligence. Able to multitask in a fast paced environment. Are a self starter with strong communication skills? Are you interested in working for a company who makes a genuine difference to people's lives? Apply today to hear more about this great opportunity! Randstad Business Support is acting as an Employment Business in relation to this vacancy

External

Personal Assistant

Jobs in Soho,City of Westminster,Greater London,London

£36,000 - £40,000 /Annum
 Permanent
 Posted about : 5 days ago

Role: Personal Assistant Location: Soho, Central London Salary: Up to £40k, depending on experience Type: Permanent The overview of the Personal Assistant role: Reporting into the EA, your role as Personal Assistant will be to assist with all tasks relating to the interest of our clients household and family. The key responsibilities of the Personal Assistant: * Maintaining a high level of discretion with every task, including outside of work * Being available to work out of office hours, including weekends, especially during busier times in November and December * Diary management * Booking appointments * Personal shopping/ordering * Management of gifting and high value shipments * Assisting with travel arrangements, including daily school run * Management of 3 London based properties, including facilities, booking and supervising contractors, etc. * Financial reconciliation * Booking couriers (same day, overnight and international) and taxis * Scheduling with tutors * Studio assistance – stock taking, ordering, domestic and international shipping * Collecting items, making deliveries (including international travel), picking up and delivering lunches/dinner * Receiving mail and deliveries, opening, sorting and distributing * Assisting EA with any required task, conscientiously and effectively The ideal Personal Assistant will have: * Experience in the same or similar role * Good knowledge of MS Office * Excellent communication skills, both written and verbal * Strong organisational and prioritisation skills * Ability to build strong working relationships across multiple stakeholders * Team player that thrives in a fast-paced environment * Problem solver * Adaptable and flexible

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