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Document Controller

Posted 17 days ago

  • Portsmouth, Hampshire
  • Any
  • £30,000 to £35,000 /Yr
  • Sponsored
  • Expires In 11 days

The Artisan Recruitment Group are looking for Document Controller for a leading�mechanical services contractor, that provide�bespoke technical solutions.Services include plant room installations, office refurbishments, underfloor heating systems, sports pavilions, and chiller and AHU plant installations.�



Key Responsibilities:





  • Document Management:




    • Organize, store, and maintain all project-related documentation, including contracts, mechanical drawings, specifications, and project reports.

    • Ensure that all documents are filed correctly, easy to access, and up-to-date throughout the project lifecycle.

    • Implement version control procedures to ensure the latest drawings and documents are being used by the team.




  • Coordination & Communication:




    • Act as the main point of contact for document-related queries between internal teams, clients, subcontractors, and suppliers.

    • Distribute documents, reports, and drawings to the relevant project stakeholders.

    • Facilitate the collection of documents and approvals from clients and regulatory bodies when required.




  • Compliance & Quality Control:




    • Ensure all documents comply with industry, safety, and project-specific standards and regulations.

    • Monitor the document review and approval process to ensure timely and accurate submission of required documents.




  • Software & System Management:




    • Maintain the document management system�to ensure proper archiving and retrieval of project files.

    • Keep digital and physical document storage systems organized and easily accessible for project teams.




  • Archiving & Reporting:




    • Ensure all project documents are archived properly at the completion of projects, making them available for future reference or audits.

    • Generate regular reports on document status, approvals, and submission timelines.





Qualifications & Skills:




  • Experience:


    • Previous experience in document control, administration, or a similar role, preferably within the construction, mechanical, or engineering industry.

    • Experience working with construction documents, mechanical drawings, and contract documentation is highly desirable.




  • Skills & Attributes:

    • Strong attention to detail and excellent organizational skills.

    • Effective communicator with both written and verbal communication skills.

    • Ability to handle multiple projects at once while maintaining document accuracy.

    • A proactive approach to problem-solving and process improvements.





Please call Ant for more information.