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Commercial Property Management Client Administrator

Posted a month ago

  • Aldgate, Greater London
  • Any
  • External

Job Description

Commercial Property Management Client Administrator/ Parking Manager - City of London
My client, a successful global property firm, are currently seeking an Property Management Client Administrator/Parking Manager to sit within the residential management service line providing a high-quality service for the client across their car park portfolio.
You will sit within a fast paced, friendly and experienced team. Prior Administration / Accounts experience is required.
Key Responsibilities

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  • Assist in the general management of car parks with guidance from the Property Managers
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  • Deal with enquiries from tenants, clients, solicitors, local authorities, etc.
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  • Assist with collection of rents and other receivables
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  • Compile Excel spreadsheets including new property budgets, void costs, insurance
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  • Prepare change notes for new clients, properties, leases & ongoing amendments to tenancies. This entails extracting information from Leases or other legal documents & populating database amendment forms
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  • Maintain manual and electronic files for property in accordance with procedures
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  • Liaise with the property accounts team over any license queries where necessary
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  • Assist with set up and handover of licenses
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  • Collate data and compile client reports
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  • Attend internal training courses and identify individual training needs
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  • Daily management of Dynamics including raising invoices and jobs
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  • Answering phones and dealing with enquiries or taking messages
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  • Audio and copy typing including updating or producing schedules, presentations, pitches etc.
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  • Minute taking as and when required
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  • Producing arrears analysis as required by individual surveyors
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  • Undertake specific projects as requested by client Contract Manager
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  • Monitor work referrals and assist Contract Manager in maintaining log and ensuring transfers are received
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Skills and Knowledge Required

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  • Previous property experience in an administrative or accounts capacity
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  • Good organisational and co-ordination skills
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  • Good verbal and written communication skills with a positive attitude and excellent attention to detail
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  • Excellent time management
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  • Ability to multitask and to work accurately and effectively under pressure
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  • Must understand the principles and practice of client care
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  • Ability to work in a team and understand team dynamics
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  • Must be computer literate in Microsoft Excel, Word & Outlook. PowerPoint experience advantageous
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Salary: £30,000 to £32,000 Dependant on Experience + Annual discretionary bonus
Hours: 9am to 5:30pm Monday to Friday (minimum of 3 days in the office, work from home flexibility)
If you are looking to gain a career in an established global firm with fantastic career progression, please contact Megan on the Business Support team at Dove & Hawk Property Recruitment.
02080597472

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