Office Administrator CV

Belfast


  • Office Administrator

    SMASHFLY TECHNOLOGIES LTD



    Personal Details
    Telephone Number:   View Contact Details
    City:   Belfast
    Desired job title:   Office Administrator
    Location:   Belfast
    Added On:   about 5 months ago

    Internal

    More...

    Industries

    secretarial

    Job Titles

    Office Administrator Office Manager Makeup Artists

    Skills

    Microsoft Office Microsoft Office 2007 Microsoft Office 2010 Microsoft Office 365 Managing Office Supplies Credit Cards Building Maintenance Manage accounts payable Manage the purchase ledger Reconciliations Fair Employment Monitoring Post Sales Social Media Bookkeeping Diary Management Issuing Invoices Paye/Prsi Tax Taxation Team building support Driving Licence RSA Text Processing

    Qualifications

    Bachelor of Science Psychology CertHE Combined Social and Behavioural Sciences A Levels Drama A Levels English Lit. A Levels History GCSE Drama GCSE English Language GCSE English Literature GCSE History GCSE Italian GCSE Mathematics GCSE Media Studies GCSE Religious Studies GCSE Science Business Administration Strong

    Employment History

    Office Administrator

    2019 - Present

    * Office Duties * Oversee the day-to-day running of the office. First point of contact for all staff, suppliers and outside guests * Organise internal and external company functions/parties; logistics, budget and catering * Coordinate catering for staff and schedule catering for various team and client meetings * Order office supplies, maintaining a budget and inventory * Building maintenance work * Coordinate travel, visas and accommodation for various staff business trips * HR Duties * Organise the recruitment of new staff, short-listing CV's and scheduling interviews * Annual leave tracking * Onboarding new staff and offboarding outgoing staff * Health and Safety maintenance, coordinating first aid training and fire safety training. * Maintaining records for the Equality Commission's Fair Employment Monitoring * Financial duties * Manage accounts payable of all the financial transactions for the Belfast branch of the company using Netsuite * Manage the purchase ledger * Processing all payments for stock, overheads, and utility bills * Credit card receipt reconciliations * Support and process staff expense reports


    Office Manager

    2014 - 2019

    * Office Managing Duties * Overseeing the day-to-day running of the business. * Managing databases. * Website updates. * Fulfilling orders and aftersales care. * Organising couriers. * Drawing up tenancy agreements. * PA Duties * First point of contact for the Company Director. * Liaising with Clients in person as well as via telephone, email and social media. * Diary Management. * Social Media advertising. * Accounts Managing Duties * Processing all payments for stock, overheads, utility bills and staff wages. * PAYE, and tax payments * Creating invoices. * Book-keeping. * Credit controlling. * Staff Managing Duties * Supervising the Sales Assistants and Makeup Artists alike. * Setting targets. * Implementing guidelines. * Providing Team building support. * Assisting with any HR issues team-members may have. * Monitoring sickness and leave. * Implementing disciplinary procedures.


    Select Manager

    2009 - 2014

    * Developing and maintaining customer relationships. * Providing a high standard of customer care at all times. * Meeting/exceeding all sales targets. * Complaint handling.


    Education History

    Education Title: CertHE

    Major: Combined Social and Behavioural Sciences

    Description: * A Levels (2002) - Drama (B) History (C) & English Lit. (C) * RSA Text Processing and Word Processing (2001) - Stage 1 & 2 * GCSEs (2000) - Mathematics (A), English Language (B), English Literature (B), Science (C), History (A), Drama (B), Religious Studies (C), Media Studies (C), Italian (C)


    Name of Institution: Queen's University

    Institute Location: , Belfast, , UK

    Education Title: Bachelor of Science

    Major: Psychology



    Personality Assessment data not available!


    Office Administrator CV Profile

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    Telephone: 0########## Email: ########################

     

     

    PROFESSIONAL PROFILE

    A conscientious Office Manager/Administrator with 6 years’ experience in all aspects of administrative operations. Highly skilled in the provision of high-level executive support with proven ability to build productive relationships with customers, suppliers, and external departments. Experienced in office management with a focus on HR operations and Accounts management. I pride myself as a hardworking, trustworthy, dependable, accomplished and flexible person with great attention to detail.

     

    CORE SKILLS

    •Staff Management                • Accounts Management                •Personal Assistance                                                •Team Collaboration                •Business Administration                •Strong computer skills

    RELEVANT EXPERIENCE

          SMASHFLY TECHNOLOGIES LTD                                 Aug ’19 – Present                 Office Administrator

                    Office Duties

                    Oversee the day-to-day running of the office. First point of contact for all staff, suppliers and outside guests

                    Organise internal and external company functions/parties; logistics, budget and catering

                    Coordinate catering for staff and schedule catering for various team and client meetings

                    Order office supplies, maintaining a budget and inventory

                    Building maintenance work

                    Coordinate travel, visas and accommodation for various staff business trips

     

                    HR Duties

                    Organise the recruitment of new staff, short-listing CV’s and scheduling interviews

                    Annual leave tracking

                    Onboarding new staff and offboarding outgoing staff

                    Health and Safety maintenance, coordinating first aid training and fire safety training.

                    Maintaining records for the Equality Commission’s Fair Employment Monitoring

     

                    Financial duties

                    Manage accounts payable of all the financial transactions for the ####### branch of the company using Netsuite

                    Manage the purchase ledger

                    Processing all payments for stock, overheads, and utility bills

                    Credit card receipt reconciliations

                    Support and process staff expense reports

         

     

    CIARA #### MAKEUP                Oct ’14 – Aug ‘19                Office Manager

                    Office Managing Duties

                    Overseeing the day-to-day running of the business.

                    Managing databases.

                    Website updates.

                    Fulfilling orders and aftersales care.

                    Organising couriers.

                    Drawing up tenancy agreements.

     

                    PA Duties

                    First point of contact for the Company Director.

                    Liaising with Clients in person as well as via telephone, email and social media.

                    Diary Management.

                    Social Media advertising.

     

                    Accounts Managing Duties

                    Processing all payments for stock, overheads, utility bills and staff wages.

                    PAYE, and tax payments

                    Creating invoices.

                    Book-keeping.

                    Credit controlling.

     

                    Staff Managing Duties

                    Supervising the Sales Assistants and Makeup Artists alike.

                    Setting targets.

                    Implementing guidelines.

                    Providing Team building support.

                    Assisting with any HR issues team-members may have.

                    Monitoring sickness and leave.

                    Implementing disciplinary procedures.

                          SANTANDER                Aug ’09 – Oct ‘14                 Select Manager

                    Developing and maintaining customer relationships.

                    Providing a high standard of customer care at all times.

                    Meeting/exceeding all sales targets.

                    Complaint handling.

     

    KEY I.T. SKILLS

     

                    Proficient in the use of Netsuite, Sage, Microsoft Word, Outlook, Excel and PowerPoint

                    Social Media, including Facebook, Twitter, Snapchat, Instagram, LinkedIn, Whattsapp

                    WordPress and Shopify Website updates.

                    RSA stages 1 and 2

     

     

    EDUCATION AND QUALIFICATIONS

                    BSc (Hons) Psychology from Queen’s University ####### (2009) – 2-1

                    Certificate of Higher Education in Combined Social and Behavioural Sciences (2006)

                    A Levels (2002) -  Drama (B) History (C) & English Lit. (C)

                    RSA Text Processing and Word Processing (2001) – Stage 1 & 2

                    GCSEs (2000) – Mathematics (A), English Language (B), English Literature (B), Science (C), History (A), Drama (B), Religious Studies (C), Media Studies (C), Italian (C)  

    PERSONAL DETAILS

    Health:                 Excellent; non-smoker                Other:                                Full clean driving license

     

    REFERENCES ARE AVAILABLE ON REQUEST

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