Site Administrator CV

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PROFILE

Site Administrator – started working on the weighbridge, dealing with waste into the landfill, adhering to SEPA rules, checking documentation from drivers, answering telephone calls and emails relating to the site.

Administrator dealing with day to day running of the office, implementing new systems, compiling and amending spreadsheets, using Access to create asset register, holidays, pay queries, maintaining personnel files.

Property administrator, client contact, preparing schedules, correspondence for clients. Some HR for small team, prepared employee contracts. Dealing with holiday sheets and sickness records.

Worked as a Facilities Administrator liaising with EDF to confirm ID and documents required, attended security training for forged ID, CTC Vetted and Scotland Basic Disclosure. Payroll, HR matters, interviews, new start inductions, diary management for Managers, databases, billing and all other office duties, attending HR meetings, organising work and prioritising, learning new skills. Working with Maximo.

Legal secretary/PA in many fields of law including Immigration, Litigation, Personal Injury, Company Commercial, Corporate/Banking, Medical Negligence, Insurance and Private Client. Enjoy client contact either personally or on the telephone. Experienced working with Director/Senior Partner level to solicitors/trainee level fee earners.

Experienced in a WP Unit and DPU, promoted to supervisor in the WPU dealing with the day-to-day office work and supervision of 6 staff. Within another company promoted to secretarial co-ordinator, allocating work to a team of 20 secretaries, arranging overtime cover etc. Enjoy working to tight deadlines and have good attention to detail.

Voluntary work with the Citizen Advice Bureau as a trainee advisor and with SSR (Staffie Smiles Rescue).

IT SKILLS

·       Word, Outlook, Excel and beginner PowerPoint and Access.

·       Working with Internet, email, digital dictation, databases, hyperlink documents, house style formatting, extensive document revision using track changes.

·       Document management system skill (imanage and Leap).

·       Research on the Internet.

·       Imputing payroll

·       Updating databases

·       Maximo

·       Social media (Facebook)

TRAINING

·       LMS (Learning Management System)

·       CAT Scan and Genny – course passed

·       Weighbridge Duty of Care – coursed passed

·       IOSH – Modules1-7 – awaiting result.

CAREER EXPERIENCE

September 2019 to Present – Viridor Waste Management (Kinetic agency) – temporary contract

Site Administrator – started working in the weighbridge office, dealing with waste into the landfill, adhering to SEPA rules, checking documentation from drivers adhering to Duty of Care Regulations, answering telephone calls and emails relating to the site. Creating daily and weekly reports. All other administrative duties as required. Promoted to Site Administrator working with all invoicing, purchaser ordering, holidays and diary management. Sorting mismatch invoices and liaising with contractors. Booking courses and updating training matrix. Assisting site manager with all ad hoc duties and covering weighbridge as and when required.

January 2019 to August 2019 – unemployed whilst looking for work.

April 2018 to December 2018 – Avocet Infinite plc, 10 The Chandlery, Berwick upon Tweed, TD15

(Short Term Contract) - Setting up new procedures, dealing with shareholder databases in Excel and learning Access, using Companies House website for research, updating spreadsheets, answering calls and emails from clients and Directors, working with the Company Secretary with regards to shareholders of the company. Arranging the copying and distribution of mail shots to Shareholders. Checking documentation to make sure vehicles are road worthy, tax and insurance up to date and large plant vehicles tagged. Attending the company’s farms to compile Asset Register.

July 2017 – April 2018 - Sanderson McCreath & Edney, 4 Quay Walls, Berwick upon Tweed

(Short Term Contract) - Working as a legal secretary. Job involved all aspects of secretarial work, research on the internet, creating searches on the Land Registry and lodging documents for registration. Bills and completion statements for clients, residential sales and purchases, commercial sales and leases, Wills, matrimonial, and all other aspects of legal work. Using tape dictation and database.

March 2016 - to July 2017 – Doughtys W.S, 3 Church Street, ########, TD14

Working as an Estate Agency administrator, attending clients on a day to day basis selling or buying properties, attending viewings and valuations, dealing with all correspondence for clients, keeping files up to date, updating property databases as and when new properties come on to the market, keeping clients up to date with movement on properties, market research and comparisons and all other office tasks. Attending weekly property meetings with property manager and senior partners.

March 2015 – present – Staffie Smiles Rescue, Scotland- Volunteer

Working as a volunteer helping transport dogs, call potential adopters/fosterers, arrange/carry out home checks.

January 2012 to July 2015 – Workplace Solutions, Torness Power Station, Dunbar

Facilities Administrator on the EDF Contract. Liaising with EDF security to confirm ID and documents required, attending EDF security training for false ID, inputting payroll, dealing with payroll problems, some HR, attending disciplinary meetings (taking notes where required), typing letters and notes. Answering telephone queries, distributing and ordering of PPE, compiling billing, using Maximo to create purchase orders, checking invoices, manager and staff expenses, stationery ordering, arranging meeting rooms, diary management, dealing with administration for new starters, taking references, liaising with Disclosure Scotland. Presenting company induction for new starts, arranging their onsite training and security clearance.

October 2011 – January 2012 – Drummond Miller, Edinburgh

Working as a PA/legal secretary within the Immigration Department for one Partner and one trainee and helping with the overflow for the team. Covering all aspects of office work, dealing with calls from clients, Border’s Agency and lawyers, typing of documents and letters, collating large bundles for court, photocopying, faxing and scanning. Email and internet research.

December 2010 to October 2011 – Moved back to Scotland in February 2011, unemployed, actively seeking employment.

July 2010 to December 2010 – Irwin Mitchell, London

Working as a PA/Secretary for a partner and two solicitors in the Corporate Department. Helping out the team (10). Working with large documents, email and daily correspondence using digital dictation (Winscribe). Diary management via outlook, storage and archiving, file management, travel arrangements, booking meeting rooms, hotels, restaurants, taxi’s and train tickets, scanning and photocopying, completing expenses and billing. Using internet for research. Taking calls from clients and relaying messages to relevant partner/fee earner.

October 2008 to July 2010 - unemployed, due to re-location to London after redundancy.

June 2008 to October 2008 - Dickson Minto, Edinburgh

Evening Legal secretary working 5pm to midnight with a team of 4, on large corporate banking documents, digital and tape dictation, laser forms; excel documents, company forms and templates. Dealing with email and Internet queries.

August 2007 to June 2008 - C R Recruitment, Edinburgh

Temporary legal secretary working in Litigation involving court work, insurance and residential conveyance with some executry. All aspects of secretarial work covered. Worked for 6 months at DLA Piper in the DP unit on complex documents, covering the day and evening shifts as required, given responsibility of helping check new starter’s work and supervising them.

July 2006 to July 2007 - Campbell Smith W.S, Edinburgh

Working as PA to the Senior Partner in the Commercial Department on both company commercial and residential. Also some private client/probate work. Performed day-to-day secretarial duties including diary management using outlook, arranged meetings, greeting clients, dealing with telephone enquiries, organising with cash room for cheques etc. Worked flexible hours to suit the partner working for.

September 2000 to July 2006 - Moved to Scotland in January 2001. Became housewife.

February 1999 to September 2000 - John Healy & Co., London (Healy’s)

Legal secretary to 3 consultants covering all aspects of secretarial duties. Maintaining diaries, arranging meetings and travel. Dealing with accounts department on their behalf.

June 1995 to January 1999 - Career Legal, London

Working as a temporary legal secretary with Norton Rose, Speechly Bircham, and Kingsford Stacey Blackwell, (KSB Law). Worked in KSB covering all aspects of secretarial work, in the Personal Injuries Department, Property Department, Litigation Department and Private Client Department.

September 1989 to May 1995 - Berwin Leighton Paisner, London Bridge

Working as a legal secretary/PA for two solicitors within the Corporate Finance Department covering all aspects of secretarial work meeting strict deadlines. Became Secretarial co-ordinator, managing secretarial workload and overflow, responsible for the upkeep of stationery and company forms. Working lots of overtime as client/workload demanded.

September 1988 to September 1989 - At home with children.

December 1986 to September 1988 - Tricentral Oil Corporation, London

(Now Arco British).

Working as a PA/Secretary to the Financial Director in this oil corporation.

November 1984 to September 1986 - Management Analysis Center, London

Working as a WP Operator/Secretary for all consultants as part of a team of 4.

July 1983 to September 1984 - Reeves Robertshaw Needham, London

Working as a WP operator for all consultants. Implementing new WP equipment.

September 1978 to June 1983 - HM Treasury, London

Working in a typing pool, quickly progressing to WP unit. Typing of highly confidential documents with strict deadlines. Promoted to Supervisor of the unit supervising 8 girls.

EDUCATION

South East London Technical Education College - Course taken:

·       Communications

·       Business Calculations

·       Typing

·       Commerce

One day course completed in Excel obtained certificate. IT hardware/software course started but not completed due to work commitments.

Bacons Comprehensive, Bermondsey

CSE’s taken:        

·       English        

·       Maths        

·       Computer Studies        

·       Home Economics        

·       Biology

References available on request