Administrations & Payroll Manager CV

Aberdeen, Aberdeen City


  • Administrations & Payroll Manager

    MARITIME PROTECTION SOLUTIONS



    Personal Details
    Telephone Number:   View Contact Details
    City:   Aberdeen
    County:   Aberdeen City
    Desired job title:   Administrations & Payroll Manager
    Salary:   £40000 - £60000
    Location:   Aberdeen Aberdeen City
    Education Level:   Secondary
    Last Login:   about 8 months ago

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    Industries

    Accountancy Administration Banking Customer Services Energy, Oil & Gas HR Multilingual Scientific Procurement Sales Health & Safety Senior Management Warehouse

    Job Titles

    Accounts Payable Officer Purchase Ledger Clerk Sales Ledger Clerk Administration Executive Assistant HR Administrator Office Administrator Office Manager Banking Advisor Derivatives Analyst Personal Banker Portfolio Analyst Aftersales Advisor Gas Oil & Gas Employee Relations HR Generalist HR Manager Internal Recruitment Commodity Buyer Purchasing Manager Electronics Buyer Engineering Buyer Materials Buyer Safety Manager Senior Business Development Manager Associate Project Manager Employee Pensions Alternative Energy Advisor Other Energy, Oil & Gas Employee Benefits Administrator Payroll Administrator Internal Recruiter Other Human Resources Buyers Assistant Controls Accountant Internal Auditor Personal Assistant Sales Administrator Secretarial Fund Manager Junior Equity Trader Contact Centre Manager Customer Services Manager Call Advisor Guarding Security Security Management Security Systems Senior Energy, Oil & Gas Senior Management Contracts Supervisor Filing and Records Manager Administration Supervisor Warehouse Worker Warehouse Manager Security Escort Holistic Therapist Business Manager Audit Lead Company Screening Officer Operations Assistant Operations Administrations Supervisor Operations Support customer service admin admin Board Member

    Skills

    site design Operations Management Human Resources QHSE Standards and External Certifications HR Policies and Procedures Staff Management Managing of Managers and Supervisors Purchase Ledger Sales Ledger corrective handling Issuing Invoices Disciplinary Managing Relocations Training of staff and implementation

    Qualifications

    Scottish Highers Accounting Scottish Highers English Scottish Highers Secretarial Studies Scottish Standard Grades Accounting Scottish Standard Grades English Scottish Standard Grades Geography Scottish Standard Grades Graphic Communication Scottish Standard Grades Maths Scottish Standard Grades Office & Information Studies

    Employment History

    Administrations & Payroll Manager

    2019 - Present


    2018 -

    MARITIME PROTECTION SOLUTIONS/ THORPE MOLLOY RECRUITMENT


    HR & Office Manager

    2018 - 2019

    itially as a TEMP The Business and Operational Management of Company over 4 Sites, with 60 Staff, with Company Budget ------- Control, answering directly to Managing Director. Was to be promoted to Business Manager. * HR & Payroll o Carry out annual appraisal interviews, investigations and disciplinaries, issuing of contracts o 5 Year Screening of all personnel ensuring accurate licenses, identifications are in place via SIA and Experian o Liaise with the Area Managers and Supervisors to ensure that staff timesheets are received in the office in a timely manner to produce the payroll within deadlines o Management of all employee licenses and training requirements o Management, Administer and handle all Payroll Activities/Queries o Management, Preparation and administration of the payroll, and process payment and pensions o Monthly Payroll Data reporting * Operations o Reviewing working practices and behaviour's of company/ personnel, reporting on necessary improvements o Managing of Managers and Supervisors of corrective handling of employees/situations o Client focal point o Sales Management of tenders, quotations and contracts o Liaison with the Management to ensure operational needs are met * Administration/Accounts o Arranging necessary travel, required equipment for staff and customers o Ensuring all Insurances, certificates, standards are renewed o Management of Sales & Purchase Ledger, ensuring all sales and purchase invoices are accurate, filed correctly and processed in a timely manner and process of payments. Making necessary improvements to procedures o Managing the Supply Chain ensuring all Supplier QHSE forms are regularly reviewed and maintained * QHSE o Customer Service Contact for Company dealing with NCR's and closing out o Managing staff overseeing company policies, Operations Manuals, ensuring company in full compliance with Standards and


    Holistic Therapist

    2016 -

    Self Employed as ------- Clients mental and physical health being at the fore for the therapies, which includes counselling, understanding of their needs, empathic and listening to their issues. Offering Health Reports which can incorporate Food & Diet, Supplements, Exercise, Mindfulness. Offering relaxation therapies also such as Hopi Candles, Massage, Reiki and Crystal Healing. As well as web-site design, all administration and accounts needed in running a business.


    Operations Administrations Supervisor

    2016 - 2016


    Operations Assistant

    2015 - 2016


    2014 - 2016

    AIR LIQUIDE OIL & GAS SERVICES / Reed Employment (


    Operations Support

    2014 - 2015

    Managed day to day duties and tasks within operational administration team. Providing support to staff on and off site. Cover for Operation Manager in their absence. * Customer Services o Provided support for billing/invoicing problems and related issues o Proposed and Implemented administrative action plans and follows up achievement to deliver required service levels o Maintained customer service admin data and information to enable required analysis, reporting and follow-up * Supervision o Supervised admin team of 3 o Developed administrative capabilities and skills of administration staff o Monitored workflow to ensure tasks were adequately resourced at all times o Ensured compliance with company polices and relevant regulations * QHSE o Board Member of Company Committees o Successfully adapted the current Quality Manual and Work Instructions for this company going alone to meet ISO:19001 certification o Acted as a focal point to coordinate documentation and department actions as the QHSE focal point to ensure sure system and documentation was up to date o Supported collaborators in order to ensure documentation and actions are completed on schedule o Provided reports and analysis on QHSE performance o Promoted QHSE communication received * Accounts o Ensured that purchase orders are processed in consistency with group rules, core processes and local regulation o Checks purchase orders regularly to review that data is exhaustive, accurate and correctly applied o Created Suppliers and maintain supplier master data * Credit control o Monitored performance of collections and interacted with other departments for claim follow-up o Ensured that customer claims were actioned and resolved in a timely manned o Prepared and lead internal credit and collection meetings o Took part in the process of collection escalation * HR/Payroll o Control of all of s


    Alternative Therapy Practitioner

    2011 - 2014

    I had always been interested in all things 'alternative', I found that I had been healed/grown after receiving these therapies, and felt that I would like others to benefit like the way I did. As well as the therapies I offered, which included massage, aromatherapy, hopi candles, reflexology, acupressure, reiki and crystal therapy, I had sole responsibility of advertising, accounts, bookings, organising and presentation of workshops & exhibitions.


    BRANCH SECRETARY

    2007 - 2009

    Part-time BRANCH SECRETARY ------- Working directly with the Branch Manager, I arranged his diary and all general secretarial and administration duties for the branch. Other duties included company expenses, producing of tenders, wages and holiday processing and completing of Health & Safety and Quality questionnaires.


    ADMINISTRATIONS MANAGER

    1999 - 2003


    Education History

    Name of Institution: Harlaw Academy

    Education Title: Highers

    Major: Secretarial Studies, Accounting, English

    Description: 8 x Standard Grades - Office & Information Studies, Maths, Graphic Communication, Accounting, English, Chemistry, French & Geography Courses - NEBS Management (2002), Quality Auditing (University of Paisley), Intermediate Food Hygiene (The Royal Institute of Public Health)


    Name of Institution: University of Paisley

    Education Title: The Royal Institute of Public Health

    Description: Courses - NEBS Management (2002), Quality Auditing ( University of Paisley ), Intermediate Food Hygiene (



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    Administrations & Payroll Manager CV Profile

     

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    NAME

     

    Mrs ###### #######

            

    www.linkedin.com/in/######-#######-7787aa4a

    CONTACT DETAILS

    (#####) #####

     

    #########################

    PROFESSIONAL

    Highly organised proactive manager, change-driven, decision maker with vast

    PROFILE/SUMMARY

    experience across general/business management, QHSE, operations, office/

    administration, customer services, facility management, accounts, HR & Payroll, internal auditing and audit lead.

    Proficient Communicator, adept with dealing with difficult circumstances with tact and diplomacy.

    Continually motivated for professional and personal growth and learning. EMPLOYMENT HISTORY

    Nov 2018 tTo Date

    MARITIME PROTECTION SOLUTIONS/ THORPE MOLLOY RECRUITMENT

    Administrations & Payroll Manager (Part-time) (Since Oct 2019-to date) HR & Office Manager (Part-time) (Nov 2018-Oct 2019 initially as a TEMP

    The Business and Operational Management of Company over 4 Sites, with 60 Staff, with Company Budget Control, answering directly to Managing Director.  Was to be promoted to Business Manager.

    HR & Payroll o Carry out annual appraisal interviews, investigations and disciplinaries, issuing of contracts

    o 5 Year Screening of all personnel ensuring accurate licenses, identifications are in place via SIA and Experian

    o Liaise with the Area Managers and Supervisors to ensure that staff timesheets are received in

    the office in a timely manner to produce the payroll within deadlines o Management of all employee licenses and training requirements o Management, Administer and handle all Payroll Activities/Queries

    o Management, Preparation and administration of the payroll, and process payment and pensions

    o Monthly Payroll Data reporting
    Operations

    o Reviewing working practices and behaviour’s of company/ personnel, reporting on necessary improvements

    o Managing of Managers and Supervisors of corrective handling of employees/situations o Client focal point

    o Sales Management of tenders, quotations and contracts

    o Liaison with the Management to ensure operational needs are met Administration/Accounts

    o Arranging necessary travel, required equipment for staff and customers o Ensuring all Insurances, certificates, standards are renewed

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    o Management of Sales & Purchase Ledger, ensuring all sales and purchase invoices are accurate, filed correctly and processed in a timely manner and process of payments. Making necessary improvements to procedures

    o Managing the Supply Chain ensuring all Supplier QHSE forms are regularly reviewed and maintained

    QHSE o Customer Service Contact for Company dealing with NCR's and closing out

    o Managing staff overseeing company policies, Operations Manuals, ensuring company in full compliance with Standards and External Certifications

    o Company Screening Officer and Audit Lead

    Sept 2016 tTo Date

    Self Employed as Part-Time Holistic Therapist

    Clients mental and physical health being at the fore for the therapies, which includes counselling, understanding of their needs, empathic and listening to their issues. Offering Health Reports which can

    incorporate Food & Diet, Supplements, Exercise, Mindfulness. Offering relaxation therapies also such as Hopi Candles, Massage, Reiki and Crystal Healing.

    As well as web-site design, all administration and accounts needed in running a business.

    Sept 2014 tSept 2016

    AIR LIQUIDE OIL & GAS SERVICES / Reed Employment (Temp)

    Operations Administrations Supervisor (Mar 2016 tSept 2016) Operations Assistant (Feb 2015 tMar 2016)

    Operations Support (Temp) (Sept 2014 tFeb 2015)

    Managed day to day duties and tasks within operational administration team. Providing support to staff on and off site. Cover for Operation Manager in their absence.

    Customer Services o Provided support for billing/invoicing problems and related issues

    o Proposed and Implemented administrative action plans and follows up achievement to deliver required service levels

    o Maintained customer service admin data and information to enable required analysis, reporting and follow-up

    Supervision
    o Supervised admin team of 3

    o Developed administrative capabilities and skills of administration staff

    o Monitored workflow to ensure tasks were adequately resourced at all times o Ensured compliance with company polices and relevant regulations

    QHSE o Board Member of Company Committees

    o Successfully adapted the current Quality Manual and Work Instructions for this company going alone to meet ISO:##### certification

    o Acted as a focal point to coordinate documentation and department actions as the QHSE focal point to ensure sure system and documentation was up to date

    o Supported collaborators in order to ensure documentation and actions are completed on schedule

    o Provided reports and analysis on QHSE performance o Promoted QHSE communication received

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    Accounts

                  

    o Ensured that purchase orders are processed in consistency with group rules, core processes and local regulation

    o Checks purchase orders regularly to review that data is exhaustive, accurate and correctly applied

    o Created Suppliers and maintain supplier master data Credit control

    o Monitored performance of collections and interacted with other departments for claim follow-up

    o Ensured that customer claims were actioned and resolved in a timely manned o Prepared and lead internal credit and collection meetings o Took part in the process of collection escalation

    HR/Payroll

    o Control of all of staff holidays and ensuring accurate and timely timesheets for payroll o Shortlisting of candidates and hiring of staff o Disciplinary investigations

    o Induction of new staff (as well as contractors)

    o Creating and upkeep of training needs/databases

    o Training of staff and implementation of new procedures across company o Assistance in relocation of staff between countries

    2011 tSept 2014

    Alternative Therapy Practitioner/Owner

     

    Alternative Healing Ways

    I had always been interested in all things 'alternative', I found that I had been healed/grown after receiving these therapies, and felt that I would like others to benefit like the way I did.

    As well as the therapies I offered, which included massage, aromatherapy, hopi candles, reflexology, acupressure, reiki and crystal therapy, I had sole responsibility of advertising, accounts, bookings, organising and presentation of workshops & exhibitions.

    May 2007 - July 2009

    Arco Ltd

     

    Part-time BRANCH SECRETARY

    Working directly with the Branch Manager, I arranged his diary and all general secretarial and administration duties for the branch.

    Other duties included company expenses, producing of tenders, wages and holiday processing and completing of Health & Safety and Quality questionnaires.

    May 1999 - Mar 2003

    Robert Wiseman Dairies

     

    ADMINISTRATIONS MANAGER

    I began as Office Manager and grew my responsibilities to becoming manager of 4 departments with 11 of staff covering Office, Gatehouse/Security/Weighbridge, Goods Inwards and Cleaners, during my time at Robert Wiseman Dairies and was involved in the following:-

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    Project Management

                  

    o Office Extension, New Gatehouse, Weighbridge & Security Systems, installation of new plant machinery, implementation of Movex Stock Control

    o Systems for Office, Stores & Engineers purchasing and installations of Telephone/PC lines o Permits to Work, Contractors Passes, Method o Statements and Risk Assessments

    Waste Minimisation & Environmental Reporting/Systems o Calculate the loss of product on a daily basis from raw product intake from weighbridge

    through decant, production to dispatch o Utility Management

    o Team member for project of ISOl400l/4 Environmental Management System (EMS) Managing of Site Facilities

    o Relocating of offices/equipment, canteen, toilets, locker/changing rooms, payphone, vending machines and all monies

    Quality Audits o On Company Operating Manual, Work Instructions, Hazard Analysis of Critical Control Points

    (HACCP), practices of employees
    Health & Safety

    o Management of Accident/incident Reporting, Risk Assessments o Traffic Management Committee

    Document Control o Writing and controlling of whole site’s Work Instructions and procedures

    HR & Payroll o Interviewing, hiring, disciplinary hearings, investigations, induction [s, contracts, redundancies,

    training and issuing of clothing. Managing and administering the weekly and monthly payroll Managing of Events

    o Training/meetings/conferences/shows, catering, hotels, equipment Purchasing of Packaging and Materials

    o Myself and/or my departments sourced all packaging and materials for production needs as well as for the Sites’ needs

    o Authorisation of invoices up to £500,000 Management Control

    o The smooth running of my departments and staff o Budget Control for my departments

    Secretarial/Administration o Presentations o Minute Taking

    o General Secretarial duties to the Site Manager EDUCATION & QUALIFICATIONS

    Harlaw Academy

    3 x Highers t Secretarial Studies, Accounting & English

    8 x Standard Grades  t Office & Information Studies, Maths, Graphic Communication, Accounting, English, Chemistry, French & Geography

    Courses tNEBS Management (2002), Quality Auditing (University of Paisley), Intermediate Food Hygiene (The Royal Institute of Public Health)

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