Head of Procurement and Building Management Services CV

Stoke Newington, London


  • Head of Procurement and Building Management Services

    Urban Partnership



    Personal Details
    Telephone Number:   View Contact Details
    City:   Stoke Newington, London
    Desired job title:   Head of Procurement and Building Management Services
    Location:   Stoke Newington, London
    Last Login:   about 8 months ago

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    Industries

    Construction Customer Services IT Procurement Health & Safety Senior Management

    Job Titles

    Air Conditioning Building Services Electrical Improver Graphic Web Designer Head Procurement Head Of Business Development Services Procurement 1st Line Support Buyers Assistant Land Manager Helpdesk Fire Safety Senior Procurement & Supply Chain Line Manager officer warden Estates Support Officer

    Skills

    Cost Reduction GDPR PayPal Issuing Invoices Refurbishment manage all payments Building Maintenance Solar Panels multiple relocations Tender Documents Audit Budgets & Budgeting Financial forecasting Floor plans Health and Safety Lease Renewals Leasehold Extension Risk Assessment Team Building aid support call assistance water testing Specifications Institution of Occupational Safety and Health Prince 2 Foundation first aid planned and reactive maintenance Purchase Orders

    Qualifications

    GCSE Property Management

    Employment History

    Head of Procurement and Building Management Services

    2019 - Present

    * Reviewed, aligned and consolidated all contractors and suppliers for hard and soft FM services across 6 centres * Implemented a centralised property database for all building services * Line Manager for front of house staff and inhouse cleaners * Reviewed and Implemented process's and policies for the business unit, including GDPR compliance commitments * Room hire Management, bringing in business and ensuring prompt payments are received * Implemented online PayPal invoicing system to improve and manage all payments across all the centres * Coordinated install of solar panels on the Masbro centre roof, to reduce carbon emissions whilst also cutting costs by producing our own energy


    Estates and Facilities Manager

    2015 - 2019

    Key Achievements * Rolled out large government welfare to work programmes: Pathways to Work, Work Programme, Work and Health Programme, National Citizenship Service, National Diabetes Prevention Programme. Sourced office locations, coordinated and managed office refurbishments which provided a safe and effective working environment to carry out our core business services. * Supplier consolidation and cost reduction programme - aligned supply contracts with customer contracts which enabled economies of scale and no unsupported costs. * Responsible for multiple relocations of corporate and operational office functions. Created move plans and communicated to the business. Liaised with staff, managers, contractors and landlords. Ensured business support services remained active during relocations. Duties include: * Hard and soft FM services procurement for a portfolio of 90+ offices which included: building maintenance, cleaning, security, utilities, fire systems, air conditioning, mobiles, archiving, stationery, recycling, confidential waste and more. Identified services required and drew up tender document specifications. Invited suppliers to submit tender for contracts. Discussed and negotiated costs with shortlisted suppliers. Awarded preferred suppliers with contracts to provide services. * Managed contractors and suppliers. Carried out periodic reviews and audits which ensured services were delivered on time to a standard, were compliant where applicable and were in budget. * Organised quarterly meetings with suppliers which ensured Value for money and identified any areas for cost saving opportunities. * Led in property acquisition and refurbishment including procurement of all office furniture and signage. Identified new office locations and liaised with Landlords and solicitors to agree Heads of terms. Liaised with site managers with regards to operational requirements. Created floor plans with external contractor. Coordinated, tendered and assigned con


    Estates Support Officer

    2007 - 2015

    * Staffed and maintained helpdesk calls/emails. Answered queries, coordinated planned and reactive maintenance, liaised with multiple contractors and prioritised which kept it cost effective. Completed tasks within SLA's. * Maintained all registers relating to property and facilities including risk registers, site locations, asset databases, environmental and business continuity. Ensured data was up to date and amended where applicable which ensured accuracy and consistency. * Raised purchase orders, reconciled invoices and liaised with the finance team for payments.


    Receptionist

    2006 - 2007


    Receptionist

    2002 - 2006


    Call Centre Operator

    2001 - 2002


    Education History

    Name of Institution: Red Cross

    Education Title: Prince 2 Foundation

    Major: Learning -Finance

    Description: QA Learning -Finance for Non Financial Managers Prince 2 Foundation- - Emergency first aid at work Evac +Chair- Operator training course St John Ambulance fire marshal Hemsley Fraser -Creating Powerful Relationships through Networking Hemsley Fraser -Coaching for Results Hemsley Fraser -Dealing with Stress and Conflicting Needs Kingsland secondary school GCSE's x7


    Education Title: BIFIM Certificate level 4

    Major: Facilities Management

    Description: IWFM - Effective Property Management NEBOSH Practical Application IOSH- Managing safely in FM QA Learning -Finance for Non Financial Managers


    Education Title: BIFM Diploma level 4

    Major: Facilities management


    Name of Institution: Kingsland secondary school

    Education Title: GCSE's


    Name of Institution: IWFM

    Education Title: NEBOSH

    Major: Effective Property Management

    Description: IOSH- Managing safely in FM QA Learning -Finance for Non Financial Managers



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    Head of Procurement and Building Management Services CV Profile

    #### OGrady (MIWFM)

    ############################, ####################### #######

    0############, #######################        

    www.linkedin.com/in/####Ogradyz

    PERSONAL PROFILE

    A knowledgeable and professional Manager with extensive experience in Estates and facilities management.

    Highly focused with a consistent track record of successfully employing best business practices that improve efficiency and reduce operating costs while increasing productivity.

    A skilled problem solver who has a proven ability to quickly address and adapt to situations, whilst limiting their impact to the operations of the company

    Specialises in Procurement, building maintenance, office relocations, refurbishment and project management.

     

    CAREER HISTORY

     

    Urban Partnership group         Head of Procurement and Building Management Services         2019-Present

    ·       Reviewed, aligned and consolidated all contractors and suppliers for hard and soft FM services across 6 centres

    ·       Implemented a centralised property database for all building services

    ·       Line Manager for front of house staff and inhouse cleaners

    ·       Reviewed and Implemented processs and policies for the business unit, including GDPR compliance commitments

    ·       Room hire Management, bringing in business and ensuring prompt payments are received

    ·       Implemented online PayPal invoicing system to improve and manage all payments across all the centres

    ·       Coordinated install of solar panels on the Masbro centre roof, to reduce carbon emissions whilst also cutting costs by producing our own energy

     

    Ingeus UK Ltd                         Estates and Facilities Manager                                                  2015 -2019

    Key Achievements

    ·       Rolled out large government welfare to work programmes: Pathways to Work, Work Programme, Work and Health Programme, National Citizenship Service, National Diabetes Prevention Programme. Sourced office locations, coordinated and managed office refurbishments which provided a safe and effective working environment to carry out our core business services.

    ·       Supplier consolidation and cost reduction programme aligned supply contracts with customer contracts which enabled economies of scale and no unsupported costs.

    ·       Responsible for multiple relocations of corporate and operational office functions. Created move plans and communicated to the business. Liaised with staff, managers, contractors and landlords. Ensured business support services remained active during relocations.

     

    Duties include:

    ·       Hard and soft FM services procurement for a portfolio of 90+ offices which included: building maintenance, cleaning, security, utilities, fire systems, air conditioning, mobiles, archiving, stationery, recycling, confidential waste and more. Identified services required and drew up tender document specifications. Invited suppliers to submit tender for contracts. Discussed and negotiated costs with shortlisted suppliers. Awarded preferred suppliers with contracts to provide services.

    ·       Managed contractors and suppliers. Carried out periodic reviews and audits which ensured services were delivered on time to a standard, were compliant where applicable and were in budget.

    ·       Organised quarterly meetings with suppliers which ensured Value for money and identified any areas for cost saving opportunities.

    ·       Led in property acquisition and refurbishment including procurement of all office furniture and signage. Identified new office locations and liaised with Landlords and solicitors to agree Heads of terms. Liaised with site managers with regards to operational requirements. Created floor plans with external contractor. Coordinated, tendered and assigned contractors to carry out required works. Ensured best allocation and utilisation of space and resources in new and existing buildings.

    ·       Led in lease extensions, variations and closures. Reported of all upcoming lease end dates to the business.

    Upon instruction liaised with landlords for either a lease renewal, extension or termination. Negotiated rental or dilapidation costs and Terms of any new lease or extension.

    ·       Managed office closures. Liaised with site managers on closure dates and aligned removal or cancelation of any soft or hard FM service contracts/equipment with this closure date.

    ·       Arranged for contractors to clear all furniture and fixings from the space, ensured information security requirements were fulfilled and handed back to the landlord.

    ·       Managed multiple office relocations and internal moves. Planned and organised moves. Liaised with onsite staff and managers. Coordinated resources, relocated or cancelled services contracts. This ensured a smooth transition maintaining operational capacity.

    ·       Financial forecasting/budgeting. Provided accounts with financial spend information and analysis. Advised of upcoming costs which need to be taken into consideration for the new budget i.e a new office or expansion in existing office.

    ·       Followed financial procedures and ensured timely authorisation of payments. Set up new suppliers on the financial system. Ensured their payment terms aligned with the company payment terms and invoices were checked and signed off in a timely manner which ensured payment could be made within the agreed terms.

    ·       Ensured all sites were maintained to agreed standards and regulations. Assisted in the assessment of Health and Safety compliance across sites. Coordinated with external contractors who carried out fire risk assessments and water testing- implemented corrective actions where required.

    ·       1st aid, fire warden, H&S, Evac chair officer. Provided 1st aid support as and when needed. Ensured that all 1st aid boxes were kept fully stocked. Led all staff to safety in the event of a fire alarm activation. Assisted anyone unable to use the stairs using the evac chair. Was first point of call for any health and safety related issues.

    ·       Maintained and coordinated safety processes / training associated with fire evacuation and 1st aid. Ensured that there were enough people trained as 1st aiders, evac chair officers and fire wardens, which ensured the safety and wellbeing of all staff, guests and contractors at all times.

    ·       Planned company staff events, this included Christmas parties and team building days. Identified central locations for ease of access of staff coming from up and down the country, negotiated costs and ensured best value for money. Created and sent invitations, managed and juggled attendee numbers and coordinated all dietary and special requirements.

    ·       Provided out of hours on call assistance. Assessed and controlled emergency situations, called in any contractors if needed immediately. Ensured sites were safe and secured following any incidents.

    ·       Ensured the physical security of every site by means risk assessment, management and review.

    ·       Installed and monitored CCTV and alarms. Provided footage to police as and when requested.

     

    Ingeus UK Ltd                         Estates Support Officer                                         2007- 2015

    ·       Staffed and maintained helpdesk calls/emails. Answered queries, coordinated planned and reactive maintenance, liaised with multiple contractors and prioritised which kept it cost effective. Completed tasks within SLAs.

    ·       Maintained all registers relating to property and facilities including risk registers, site locations, asset databases, environmental and business continuity. Ensured data was up to date and amended where applicable which ensured accuracy and consistency.

    ·       Raised purchase orders, reconciled invoices and liaised with the finance team for payments.

     

    Work Directions (Ingeus UK Ltd) Receptionist/Job Station Advisor                                  2006- 2007

    Language Line Ltd                 Receptionist/Office Administrator                                  2002- 2006

    Language Line Ltd                 Call Centre Operator                                         2001- 2002

     

    EDUCATION AND TRAINING

    BIFM Diploma level 4 Facilities management- Nov 2014

    BIFIM Certificate level 4 Facilities Management- Jan 2012

    IWFM - Effective Property Management

    NEBOSH Practical Application

    IOSH- Managing safely in FM

    QA Learning -Finance for Non Financial Managers

    Prince 2 Foundation- May 2010

    British Red Cross- Emergency first aid at work

    Evac +Chair- Operator training course

    St John Ambulance fire marshal

    Hemsley Fraser -Creating Powerful Relationships through Networking

    Hemsley Fraser -Coaching for Results

    Hemsley Fraser -Dealing with Stress and Conflicting Needs

    Kingsland secondary school GCSEs x7

     

    ADDITIONAL INFORMATION

    Hobbies: Crisis voluntary work, organising fundraising events for various charities, baking, theatre, home improvements, Holidays, David Attenborough my list could go on so I will leave it there for now.

     

     

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